2015 ANNUAL CONFERENCE CALL FOR EXHIBITORS

Transcription

1 2015 ANNUAL CONFERENCE CALL FOR EXHIBITORS

2 Want to create connections with Oregon s premiere notfor-profit senior care and housing communities? Join in the LeadingAge Oregon Conference and sponsorship opportunities created to increase your visibility. Meet with the Decision Makers Network on Sunday at the Golf Tournament, WELCOME BBQ, and Tuesday Banquet-Casino Night too! Spend time with our members. Our games, door prizes and dedicated Trade Show time slot, along with our Exhibitor Reception, get members to your booth and gives you time to talk to those you need too! Visibility, Visibility, Visibility - through sponsorships and donated prizes for the Conference events, the Golf Tournament and BBQ prizes and the Tuesday Casino Night! We get you in the attendee binder, on the website, and on the signs! LeadingAge Oregon has more not-forprofit provider members than any other long-term care association in Oregon, serving over 16,000 Oregonians.

3 Conference Overview Sunday, May 17 Monday, May 18 Tuesday, May 19 Wednesday, May 20 9:30 - Golf Check-in 7:00 a.m. Run Run 8:30-11:45 - Sessions 8:00-10:30 - Concurrent Sessions 8:00-11:00 - Exhibit Set Up 10:00 - Golf Tournament 11:30-1:00 - Exhibit, Treasure Hunt 12:30 - Rafting Tour (pick-up at hotel lobby) 4:15-6:00 - Exhibit, Wine Tasting and Appitizers 11:30-1:15 - Annual Meeting and Awards Luncheon 1:30-4:15 - Sessions 10:45 - Noon - Closing Sesson 6:00 - Kickoff BBQ 6:00-6:30 - Door & Grand 6:00 Banquet & PAC Auction Prize Drawings Reception 6:30 - Exhibit Tear Down Session times subject to change. Exhibitors are welcome to attend non-meal conference sessions at no additional charge as long as there is space in the room after conference attendees have been seated. CEU s will be awarded to registered conference attendees only. Exhibitors wishing CEUs may register for the conference sessions and meals at the reduced 2nd person rate on the conference registration form. REGISTER FOR EXHIBIT, GOLF AND SPONSORSHIPS ONLINE AT Exhibit Information The ever popular Wine Tasting/exhibit show is back again this year as is the box lunch exhibit time and Treasure Hunt in the afternoon slot..this gives you two times to exhibit, each with its own draw; lunch and treasure hunt in the afternoon and wine tasting and prizes in the evening! The evening exhibit time will be followed by a standing room only reception across the hall, where exhibitor door prizes and grand prizes will be given away. For maximun visibility, if you have a door prize you will be called up to the front of the reception area to introduce yourself and company, pick the winning ticket, and present your prizel The complimentary Wine Tasting is optional and Eagle Crest has waived all corkage fees. It s a great way to have attendees linger at your booth while sampling your wine. If you wish to participate, the OLCC requires that your tasting be 1.5 oz or less. We ask that exhibitors who wish to participate bring red/white/non-alcoholic wine/beverages, along with 1.5 oz plastic tasting cups to ensure the right size pour. Exhibit fees include Kickoff BBQ on Sunday, booth, pipe and drape and, if indicated on your registration form, a 6 skirted table and two chairs. It also includes your listing on the Exhibitors contact page. Member Non-Member 12 Non-corner/end Booth (limited # available) $1075 Unavailable Corner/End Booth (Limited # available) $ 975 $1275 Standard Booth (Floor Displays up to 8 ONLY) $ 875 $1175 Electricity $ 25 $ 25 Monday - Box Lunch in Exhibit Hall $ 20 $ 20 Tuesday - Awards Luncheon $ 40 $ 40 Tuesday - Banquet, Casino Party, Karyoke and Dancing $ 60 $ 60 Golf Tournament: We encourage our exhibitors to come out early and get in a round of golf with our members. Please see separate section on GOLF! And don t forget, the Sunday night KICKOFF BBQ at the River Run Center (open to all conference attendees and exhibitors) is included in your exhibitor registration fee. Eagle Crest Resort Shipping & Reservations: 1512 Cline Falls Road, Redmond, OR 97756, Room Reservations: Conference Single Rates: Double Queen Room - $100 1 Bedroom Suite - $119 Plus lodging tax/assessment charge 2 Bedroom Condo - $195 3 Bedroom Condo - $225 4 Bedroom Condo - $275 Shipping: Items may be shipped to the resort for arrival no earlier than Thursday, May 14th. Please clearly mark all shipments with your company name and LeadingAge Oregon, May 17-20, 2015, and ship to: Eagle Crest Conference Center, 1512 Cline Falls Road, Redmond, OR 97756

4 Sponsorship Opportunities Looking to be front and center with our members? Sponsorships are a great way to stand out from the crowd and increase your exposure! Our members do pay attention to who is supporting them and their association, LeadingAge Oregon. All sponsors receive attendee address labels 2 weeks prior to the Conference! Tuesday Night Casino Party - McKesson NEW - FUN Walk/Run TITLE Sponsor - $2,500 Want an event sponsorship that s all your own. Here it is! Recognition in conference brochure, 1 page ad in attendee brochure, business logo on LeadingAge Oregon s website for 3 months, Fun Run/Walk sign w/ company name and logo. Company name on participant swag Keynote Speaker (1 available) - $3,000 Acknowledgement in conference brochure*, business logo on LeadingAge Oregon s website for 4-months, conference sign w/company name and logo ouside entrance door, 1 page insert in attendee packet, and two tickets to Annual Meeting & Awards luncheon. Annual Meeting and Awards Luncheon - Orrick, Herrington & Sutcliffe LLP, Tote Bags (1 available) - USI Treasure Hunt (1 available) - Morrison Senior Living Compliments of (company name) on each and every Treasure Hunt giveaway (one per attendee), plus acknowledgement in conference brochure*, business logo on LeadingAge Oregon s website for 1 month, conference sign with company name and logo outside event door, 1/2 page insert in conference attendee packet, On-line Registration 1 available - Ziegler Your company name front and center on the online conference registraton page. Recognition on conference signage and in attendee packet, recognition n conference brochure*, business logo on LeadingAge Oregon s website for 3-months, 1 page insert in attendee packet. Closing Speaker and Prize- USI Acknowledgement in conference brochure*, business logo on LeadingAge Oregon s website for 1-months, conference signage w/company name ouside entrance door, 1/2 page insert in attendee packet, and the opportunity to introduce speaker and draw winning ticket for prize. Speaker/Session Sponsorships - $800 Acknowledgement in conference brochure*, recognition in Attendee Packet, 1/2 page insert in conference packet, recognition on special Speaker Sponsor conference signage and opportunity for you to introduce speaker. Grand Prize Drawings - Creative Bus Sales, Infinity Rehab and LaPorte Insurance Acknowledgement in conference brochure*, recognition in attendee packet, recognition on special Grand Prize Drawings conference signage, and you get to draw the winning name. Coffee Break (4 available) - $450 Recognition on special Coffee Break conference signage and in attendee packet. If sponsoring all four you also receive acknowledgement in conference brochure*, flashing business logo on LeadingAge Oregon s website for 3-months, 1 page insert in conference attendee packet. Exhibit Prizes - $250 Recognition as sponsor of each prize, acknowledgement in conference brochure and signage. * If sponsorship is requested before publishing of conference brochure.

5 Title Sponsor - USI 2015 Golf Tournament Sponsorship Opportunities Eagle Sponsor - Orrick, Herrington & Sutcliffe & Columbia Roofing (Unlimited) - $1,250 Two complimentary players, including registration, golf cart. Full-page insert in conference program (provided by sponsor.) ComplImentary tee sign, recognition on sponsor signage and attendee materials. Beverage Cart Sponsors - Concepts in Community Living and Manor Management Signage on the beverage carts, complimentary tee sign, recognition on sponsor signage and attendee materials. Individual Contest Contributor - $325 Your name as sponsor of one individual prize category: Long Drive - Men s KP - Men s Straight Drive Long Drive - Women s KP - Women s Complimentary tee sign, recognition on sponsor signage and on attendee materials. Hole-in-One Sponsor - $300 plus cost of insurance policy Provides insurance coverage with prize awarded to anyone making a hole in one on a designated par-three hole. Sponsor receives complimentary tee sign next to hole, recognition on sponsor signage and attendee materials. Presentation of prize if there is a winner. Tee Sign Sponsors - $300 Tee sign featuring your name at a prominent course hole.sponsor receives recognition on sponsor signage and attendee materials. KickOff BBQ Door Prize Sponsors - $150 There will be door prizes and prizes for the other activities taking place during the golf tournament. Sponsor receives recognition at BBQ, on sponsor signage and attendee materials. Golf Goodie Bag & Golf/Entertainment Products for Prizes Contributors receive recognition on sponsor signage and attendee materials Golf Balls Umbrellas Snacks Golf Towels Bottled Water Restaurant Gift Certificates Golf Tees Wine Baskets Other - River House Hosts - USI Beverages - Columbia Roofing Food - Sysco Welcome BBQ Sponsorships:

6 Thank You Title Sponsor The 2015 Annual Golf Tournament May 17, 2015, Eagle Crest Resort, Redmond Oregon Check-in: Beginning at 9:30 a.m. Cost for Conference Attendees/Exhibitors: $125 member/$175 non-member (includes course fees, ½ cart rental, & box lunch. Tee Times: Begin at 10:00 am Ridge Course- tee times will be determined by prior registration Format: Four-person team scramble: all players tee off, then select the single ball in the best position. Advance to that spot, then all four players hit their ball from that position. Play continues in this manner until the ball is in the hole. Handicap: We will award prizes for the top three gross (unadjusted score) and net team scores. Our net teams will be using the System 36 format: Teams will be awarded points for their play during the round of golf. The points are: Double bogey or worse - 3 points, Bogey 2 point, Par 1 points, Eagle 0 points At the end of the round, points earned are tallied. The total is subtracted from 36, and the resulting number is the team s net handicap. This net score is compared to all others to determine the winning teams. Space is Limited Sign-up Today - $10,000 Hole-in-One Prize + Lots More!