EDINBURGH COMMUNITY SCHOOL CORPORATION Edinburgh, Indiana June 16, 2014

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1 EDINBURGH COMMUNITY SCHOOL CORPORATION Edinburgh, Indiana June 16, 2014 The Board of School Trustees met in regular session at 6:00 p.m. on this date at the Administration Building, 202 S. Keeley Street, Edinburgh, IN with Mr. Lollar presiding. All members were present. Also attending were Todd Tobias, Jon Price, Kevin Rockey, Dr. William A. Glentzer, Tammy Lewis and Susan Ingels. Everyone was led in prayer by Mr. Hardin and the Pledge of Allegiance by Mr. Lollar. PRESENTATIONS A. Building Reports Mr. Price stated Mrs. Perry, East Side Principal, is attending a conference and he would give the East Side Elementary building report: Congratulations to Andrew Miles, 4 th grade student, for winning the East Side Spelling Bee. Congratulations to Rudy Perez, 4 th grade student for runner-up. Thank you to Susan Pence for all of her hard work with IREAD tutoring throughout the month of May. Thank you to Cathy Hamm for promoting the library s summer reading program to our students at East Side. Numerous summer projects are well underway at East Side and the custodial, maintenance and technology staff members are working hard to get as much possible accomplished. Mr. Jon Price, Edinburgh Middle School Principal, announced the Principal s Award recipients for the school year: Addie Diseroad-Watts for 6 th grade; Colton Henderson for 7 th grade; and Mary Franklin for 8 th grade. Students with perfect attendance for school year were Noah Brooks and Kierra Sowers. Summer projects are underway at the Middle School; we are cleaning all classrooms, and are painting and installing carpet in two (2) of our classrooms. Thank you to Bob Straugh and his staff for updating the computers and student laptops and getting everything ready for the start of school. The Technology Department is also changing our student information system from SDS to Power School. Once Power School is set up, Mr. Straugh will be training our staff on it.

2 Mr. Kevin Rockey, Edinburgh High School Principal, announced the athletes who were selected by their coaches for all conference for the spring Mid-Hoosier Conference: Softball - Marissa Whitis and Courtney Woodall; Baseball Kinser Bryant; Girls Tennis Vanessa Hoskins; Dakota Sneed was the Mid-Hoosier Conference Champion in the shot put. Edinburgh High School s Johnson County Athlete/Sportsmanship of the year nominees were: Athlete of the Year - Dakota Sneed and Brianna Schooler; Sportsmanship of the Year Christopher Quillen and Marissa Whitis. Work has started on the Middle/High School Cafeteria sound system. When completed, it will be much nicer for presentations. Along with the new Power School, we are setting up where parents can make meal payments for their child online. Thank you to Dr. Glentzer for bringing Dr. Wagner to speak at our Administrators retreat. Thank you to the Board for attending graduation. Summer school is underway and we have thirty-four (34) students making up credits so they will be on track to graduate. Thank you to Chief Mann and the Edinburgh Police Department. They have done a great job this year working with us and increasing their presence before and after school as well as doing building walk-throughs during the day. Chief Mann also shut down the block of Campbell Street by the High School Gymnasium the last day of school so our seniors could safely have their water balloon fight. PUBLIC COMMENTS REGARDING AGENDA ITEMS Mr. Lollar invited public comments regarding agenda items. There were no public comments. NEW BUSINESS A. Consent Agenda 1. Minutes: Minutes of the May 19, 2014 Board Meeting. 2. Claims for Payment: Claims # 5305 through and including #5403 and payroll dates of May 30, 2014, June 12, 2014 and June 13, Personnel: Recommendation to approve resignation of Shannon Coffey, Corporation Bus Driver, effective May 30, 2014; recommendation to approve resignation of Shannon Lacey as Athletic Supervisor effective May 27, 2014; recommendation to approve resignation of Jon Price as Junior Varsity Boys Basketball Coach effective June 12, 2014; recommendation to increase the hours of Melissa Hollenbeck, Middle School/High School Cook from 4.50 hours per day to 5.25 hours per day effective July 28, 2014; recommendation to approve Linda Willever as Middle School/High School Cook for 4.50 hours per day effective July 28, 2014; recommendation to approve Britney Taylor as Freshman/ C Team Cheerleader Coach for the school year; recommendation to divide the High School and Freshman/Reserve Cheerleader

3 Coaches salaries as follows: Shannon Burton, High School Cheerleader Coach, $1,000.00; Shawn Davidson, JV Cheerleader Coach, $ and Britney Taylor, Freshman/ C Team Coach, $300.00; recommendation to approve Kevin Connelly as volunteer boys basketball coach and Boys Basketball C Team Coach for the school year; recommendation to approve Brooke Meyer for continued employment at East Side Elementary School where she will be a First Grade Teacher. Mrs. Meyer completed a temporary contract teaching Kindergarten during the school year; recommendation to approve Heather McManaway for continued employment at Edinburgh Middle/High School as Nurse s Assistant. This position was a temporary position for the school year; recommendation to approve pending successful completion of background check, Mardena Detamore as Middle School/High School English Teacher effective July 30, 2014; recommendation to approve pending successful completion of background check, Deborah Hargis as Middle School Special Education Teacher effective July 30, Transfers (Information Only): Transfer Melissa Crawhorn from First Grade Teacher to Kindergarten Teacher for the school year; transfer Brooke Meyer from Kindergarten Teacher to First Grade Teacher for the school year; transfer Linda Storie from Fourth Grade Teacher to Second Grade Teacher for the school year; transfer Alex Morse from Second Grade Teacher to Fourth Grade Teacher for the school year. All of the above staff have conferenced with Mrs. Perry on the transfers. 4. Donations: $180 from Linda Schooler to Varsity Girls Basketball; $400 from Robertson Paving to Varsity Girls Basketball; $125 from Patricia Quillen to Boys Tennis; $125 from Patricia Quillen to Boys Golf; $125 from Wells Fargo Foundation to Boys Golf; $125 from Wells Fargo Foundation to Boys Tennis. 5. Transfer of Appropriations from Major Budgetary Classifications: Recommendation to approve transfer resolution. 6. Approval to Submit the Application for the Title I Grant: Based on Indiana Department of Education projections, we will have a federal funding decrease of $32,313 from to If funding remains at that level in , we will need to reduce Title I staffing at East Side. 7. Approval to Process a June 30 Claim Docket: This will enable us to pay any invoices that arrive in June for a more accurate financial status for school year end. 8. Approval of the Maximum Number of Students per Grade Level for the School Year: Recommendation to leave the maximum number of students by grade level to the same as the school year. 9. Cancellation of Bad Check: Recommendation to approve cancellation of bad check and filing in court a check issued by Kelly Cowan in the amount of $10.50 which did not

4 clear the bank in July This amount will be adjusted in the textbook rental account and filed in court for collection. 10. Series 2013 bond Affidavit for Payment: $1, to Educational Furniture for desk and chairs; $2, to Global Gov t Ed. Solutions for server and hard drive. Mrs. Taulman moved and Mrs. Weddle seconded a motion to approve the consent agenda as presented to the Board. There was no further discussion. Motion passed 5 yes, 0 no. B. Enrollment Projections for Anticipated enrollment for school year at East Side Elementary is 373 students in grades K-5; at Edinburgh Community Middle School 206 students; Edinburgh Community High School 285 students; with a total anticipated enrollment 864 students. C. Secured School Safety Grant for 2015 Mr. Price stated we received the 2015 Secured School Safety Grant from the Indiana Department of Homeland Security in the amount of $30, to be used for equipment. D. Approval of Student Handbooks Mrs. Hamm moved and Mrs. Weddle seconded a motion to approve the East Side Elementary, Edinburgh Community Middle School and Edinburgh Community High School student handbooks as presented to the Board. There was no further discussion. Motion passed 5 yes, 0 no. E. Approval of Textbook Adoption and Textbook Rental/Fees for school year Recommendation to approve adopting Everyday Math for grades K-2, and adding a digital curriculum fee for grades 3-5 in place of a new math series adoption. Grades 3-5 are all one-to-one with various technology resources; and adopting Word Within the Word by Royal Fireworks Press for grades The High School AP classes have been using this book for several years. Mrs. Taulman moved and Mr. Hardin seconded a motion to approve the textbook adoption and textbook rental fees for school year as presented to the Board. There was no further discussion. Motion passed 5 yes, 0 no.

5 F. Approval of Administrators Contracts Recommendation to approve extending the principal contracts to June 30, 2016 and increasing the Board contribution to their health insurance the same dollar amounts as the certified staff increased, with raises and stipends as shown on the attached spreadsheet for administrators and support staff. Mrs. Taulman moved and Mrs. Weddle seconded a motion to approve the Administrators Contracts as presented to the Board. There was no further discussion. Motion passed 5 yes, 0 no. G. Approval of Non-Certified Salaries Recommendation to approve a 1.75% increase for support staff scale plus most employees would get the 1% average step increase for experience. An additional column (E) was added to the pay scale, it will be used for building secretaries. The East Side Technology hourly exception was decreased slightly. The general fund increase will be $18,067, last year after increased wages and decreased hours we saved $23,935. Mrs. Taulman moved and Mrs. Weddle seconded a motion to approve the Non-Certified salaries as presented to the Board. There was no further discussion. Motion passed 5 yes, 0 no. H. Corporation Maintenance Update Dr. Glentzer gave an update on the corporation maintenance. Middle School/High School HVAC: Bob and Evan are getting quotes for a new unit for the library and the compressor was replaced in the office roof top unit. East Side HVAC: Controls were replaced on the Cafeteria roof top unit. Evan has been cleaning and replacing filters throughout the buildings and is making a world of difference through preventative maintenance. The water heater at East Side is in and will be plumbed this week. Summer cleaning is underway at all buildings; Mr. David Haywood and the summer workers have been busy mowing the grass. I. Update on Construction Project Dr. Glentzer stated we had quotes come in this week for our summer projects. The concrete pad for bleacher replacement is being installed. The bleachers have been ordered and the cost has been turned in to insurance. They will start installing fencing tomorrow.

6 The track repair should be ready to go by fall. The low quote for the tennis courts came in at $79, without fencing. The quotes for the tennis court fencing came in too high and we are negotiating to bring that price down. The low quote on the sports facility came in at $135, and is way high. We are working on getting that price down also. We received quotes on the East Side Locker Room and Cafeteria walls and High School Football Locker Room. The total quote is $132,000 which is too high and we are looking at areas we can get that reduced. OLD BUSINESS There was no old business. PUBLIC COMMENTS There were no public comments ADDITIONAL ITEMS Dr. Glentzer stated we received the insurance check today for $20,000 from Triangle Design. Dr. Glentzer stated we received a resignation today from Paula Moore, East Side Essential Skills teacher, effective July 2, Mrs. Hamm moved and Mrs. Weddle seconded a motion to approve the resignation as presented to the Board. There was no further discussion. Motion passed 5 yes, 0 no. Mr. Lollar stated the July 21, 2014 Board Meeting was scheduled for the same night as Fast Track at East Side Elementary. Mrs. Hamm moved and Mr. Hardin seconded a motion to move the Regular Board Meeting up one week to July 14, There was no further discussion. Motion passed 5 yes, 0 no. BOARD INPUT Mrs. Weddle stated she is excited about all the summer work going on at the schools. Mrs. Taulman stated she is glad we are moving to Power School. It is a good program and does a lot more than SDS. Mrs. Taulman is glad we honor our students at Awards Day; it s great that

7 we recognize them for their hard work. Thank you Dr. Glentzer for getting our facilities up to date. Mrs. Hamm asked how much worked is involved in switching from SDS to Power School. Mr. Rockey said it should all convert over from the old system to the new, but we will keep SDS up until we know everything has correctly transferred over. There will be training for all of the teachers and office staff. Mr. Hardin congratulated the Principal Award and Perfect Attendance recipients. Thank you for the building reports. The parking lots are empty but everyone is hard at work and we appreciate it very much. Mr. Lollar thanked the administrators and staff for their hard work; we appreciate everything you do. Thank you for working on the safety grant; basically we are getting that money for free and that grant is huge in helping to keep our students safe. ADJOURNMENT Mr. Lollar made the motion to adjourn the meeting at 6:26 p.m. Mrs. Taulman seconded. Motion passed 5 yes, 0 no. JUSTIN LOLLAR, PRESIDENT GUY HARDIN, MEMBER CATHY HAMM, VICE-PRESIDENT KIM WEDDLE, MEMBER ALICE TAULMAN, SECRETARY