COBLESKILL-RICHMONDVILLE CENTRAL SCHOOL DISTRICT Board of Education Minutes

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1 COBLESKILL-RICHMONDVILLE CENTRAL SCHOOL DISTRICT Board of Education Minutes DATE: Monday, July 6, 2015 KIND OF MEETING: Reorganization Meeting PLACE: William H. Golding Middle School Library MEMBERS PRESENT: MEMBERS ABSENT: OTHERS PRESENT: Mrs. Bartlett, Mrs. Black, Mr. Foote, Mr. Philbrick, Mr. Schulte, Mrs. Strasser, Mr. Tryon Superintendent of Schools, Carl Mummenthey School Business Manager, Tracy Fraleigh High School Principal, Melissa Ausfeld Middle School Assistant Principal, Jeff Klenk Ryder Elementary School Principal, Kevin Kelly Facilities Director, Bill Himme District Clerk, Ruth Van Deusen The Reorganization Meeting of the Board of Education of the Cobleskill-Richmondville Central School District was held on Monday, July 6, 2015, in the William H. Golding Middle School Library. I. CALL TO ORDER The meeting of the Board of Education of the Cobleskill-Richmondville Central School District was called to order by past Board President Tryon at 7:00 p.m. II. PLEDGE TO THE FLAG Mr. Tryon led all present in the Pledge of Allegiance. III. OATH OF OFFICE Board members elected to office on May 19, 2015, Melissa Bartlett and Daniel Schulte were given the Oath of Office as Board Members. Their terms of office are July 1, 2015 to June 30, IV. ELECTION OF BOARD OFFICERS Mr. Schulte opened the floor for nominations for Board President for the school year. Mr. Foote nominated Bruce Tryon, seconded by Mr. Philbrick. There were no other nominations. APPROVED SY # 001 Mr. Tryon was given the Oath of Office as President of the Board 1

2 Mr. Tryon opened nominations for Board Vice-President for the school year. Mrs. Black nominated Steve Philbrick, seconded by Mrs. Bartlett. There were no other nominations. APPROVED SY # 002 Mr. Philbrick was given the Oath of Office as Vice President of the Board V. APPOINTMENT OF DISTRICT OFFICERS seconded by Mrs. Black, to appoint the following for the school year: A. District Treasurer - Kathryn Hensel ($10,000 stipend) B. District Clerk - Ruth Van Deusen ($3,000 stipend) C. Deputy District Clerk - Tracy Fraleigh (no stipend) D. Tax Collector - Jodie Bender (no stipend) E. Internal Claims Auditor - Susan Poulsen (no stipend) VI. Agenda Item A. APPOINTMENT ITEMS FOR CONSIDERATION (District Personnel) seconded by Mrs. Black, to appoint district personnel as follows for the school year: 1. Central Treasurer of Extra Classroom Activity Account - Kathryn Hensel 2. Records Retention and Disposition Officer - Tracy Fraleigh 3. Records Access Officer - Tracy Fraleigh 4. Purchasing Agent for the District - Tracy Fraleigh 5. Trustee to Capital Area School Health Insurance Consortium - Tracy Fraleigh, Carl Mummenthey (alternate) 6. Trustee to Schoharie Area Workers Comp. Trust - Tracy Fraleigh, Carl Mummenthey (alternate) 7. Title IX Compliance Officers - Melissa Ausfeld and William Wolfanger 8. Section 504 Compliance Officer - William Wolfanger 9. Delegate to Schoharie Area School Boards Association - Board President 10. Asbestos Designee - William Himme 11. Attendance Officers - Cindy McClure, Wendi Philbrick, vacant (Ryder, Golding) 12. Substitute Caller - Patricia Johnstone for non-teaching personnel VOTE: AYE 6, NAY 0 ABSTENTION 1 (Philbrick) (Motion Carried) APPROVED SY # 003 2

3 Agenda Item B. (External Appointments) Upon the recommendation of the Superintendent of Schools, there was a motion by Mr. Foote, seconded by Mr. Philbrick, to appoint the following for the school year: 1. School Physicians -- Bassett Healthcare 2. School Attorney -- Michael West 3. Independent Auditor -- Bonadio & Co, LLP VOTE: AYE 6, NAY 0, ABSTENTION 1 (Strasser) (Motion Carried) APPROVED SY # 004 Agenda Item C. (Committees) Upon the recommendation of the Superintendent of Schools, there was a motion by Mr. Philbrick, seconded by Mrs. Bartlett, to appoint the following committees for the school year (Committee rosters attached): 1. Committee on Special Education 2. Committee on Preschool Special Education 3. District Health and Safety Committee 4. Children s Center Advisory Board - Tabled 5. Board Audit Committee 6. Professional Growth Committee 7. Facilities Committee 8. Technology Committee APPROVED SY # 005 VII. BONDING OF PERSONNEL Upon the recommendation of the Superintendent of Schools, there was a motion by Mr. Philbrick, seconded by Mr. Schulte, to authorize the bonding of personnel in the following job titles for the school year: Superintendent of Schools School Business Manager/Purchasing Agent District Treasurer Central Treasurer/Extra-Classroom Activity Accounts Tax Collector Internal Claims Auditor APPROVED SY # 006 3

4 VIII. DESIGNATIONS/APPROVALS seconded by Mr. Philbrick to designate/approve the following: A. Official Meeting Nights July 6 (Re-organization and Regular), August 3, August 24 (Summer School Graduation) September 14, September 28 October 13 (Tuesday), October 26 November 9, November 23 December 7, December 21 January 11, January 25 February 8, February 22 March 7, March 21 April 4, April 18, April 19, 7:30 a.m. (BOCES Budget Vote) May 9, 6:30 p.m. (Public Hearing), May 9, May 23 June 13 B. Official Newspaper - The Times Journal C. Banks as depository for school funds NBT Bank: Capital Project Accounts, Project 2000 Plus, Transportation Bank of Richmondville: General Fund, School Lunch Fund, Trust & Agency, Special Aid Fund, Debt Service, Special Payroll, Tax Collectors, Holding Account, Extra Classroom Activity Fund D. Job Titles authorized for Cell Phone Reimbursement Director of Facilities Head Bus Driver Athletic Director Superintendent of Schools School Business Manager Director of PPS High School Principal Assistant HS Principal Middle School Principal Assistant MS Principal Ryder School Principal Radez School Principal EA/TA Substitute Caller VOTE: AYE 6, NAY 0, ABSTENTION -- 1 (Bartlett) (Motion Carried) APPROVED SY # 007 4

5 IX. AUTHORIZATIONS Upon the recommendation of the Superintendent of Schools, there was a motion by Mrs. Strasser, seconded by Mr. Philbrick to authorize the following: A. Treasurer, School Business Manager, and Superintendent to issue checks in payment of banknotes, bus bonds, building bonds, et cetera when they mature B. Superintendent of Schools or designee to certify all payrolls prepared on behalf of the District C. Superintendent of Schools to make budget transfers up to $20,000 D. Superintendent of Schools to authorize conference attendance E. Superintendent of Schools to sign and submit all grant applications F. Establishment of Petty Cash funds for each school at $40 per building G. Facsimile of signatures per Policy #6410 to be used to process checks and purchase orders APPROVED SY # 008 X. ESTABLISHMENT OF RATES seconded by Mr. Philbrick to establish the following rates for the school year: School Lunch Prices: K-5 at $2.25, 6-12 at $2.75. APPROVED SY #009 seconded by Mr. Foote to establish the following rates for the school year: Mileage reimbursement rate for school business per IRS rate: $.575/mile Per Diem substitute teacher rate: Certified $90 per day, non-certified $85 per day. APPROVED SY #010 XI. CODE OF CONDUCT REVIEW AND ADOPTION Mrs. Strasser presented information and alternative verbiage for Section VIII. Disciplinary Penalties and Procedures. Board members discussed the information and proposed changes. The Board decided to adopt the Code of Conduct as revised by the committee and presented. Because Mrs. Strasser proposed changes are substantive with procedural ramifications, they will be taken back to the committee to the review. seconded by Mr. Philbrick to adopt the Code of Conduct, as revised, for the school year. 5

6 APPROVED SY # 011 Mrs. Strasser requested timely consideration of areas of concern in the Code of Conduct involving student discipline, ideally before school opens in September. XII. POLICY RE-ADOPTION seconded by Mr. Philbrick to re-adopt all policies in effect during the school year for the school year. APPROVED SY # 012 XIII. OTHER Upon the recommendation of the Superintendent of Schools, there was a motion by Mr. Philbrick, seconded by Mr. Foote to adopt the New York Public Officers Law Section 18 Defense and indemnification of officers and employees of public entities for the school year. APPROVED SY # 013 XIV. ADJOURNMENT Upon a motion by Mr. Foote, seconded by Mrs. Black, the board adjourned the reorganization meeting. APPROVED SY # 014 President Tryon declared the reorganization meeting of July 6, 2015 adjourned at 7:28 p.m. Respectfully submitted, Ruth Van Deusen District Clerk 6

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