Big Hollow School District #38 Ingleside, Il Board of Education Regular Minutes. April 20, :00 p.m. Big Hollow Library

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1 Big Hollow School District #38 Ingleside, Il Board of Education Regular Minutes April 20, :00 p.m. Big Hollow Library In attendance: Michelle Connolly, Janine Vasica, Dan Gratton, Greg Ward, Christina Strumberger, Hayley Janney, Kim Christesen, Christina Bruce, Jamie Plumeri, Dawn Lucas, LaDon Schneider, Melissa Grandt, Lenayn Janusz, Sophia Rogalevich, OFFICIAL MINUTES A. Call to Order: President Janquart called the meeting to order at 6:00 p.m. B. Pledge of Allegiance: The Pledge of Allegiance was recited. C. Roll Call: Christine Arndt called roll call with the following members answering present Heather Janquart, Kristina Lancaster, Kevin Lyons, Doug D. Added Items/ Approval of Agenda: A motion was made by Kevin Lyons and seconded by Doug to approve the agenda. Upon roll call vote the motion passed. 4 ayes, 0 nayes. Aye: Kevin Lyons, Doug, Heather Janquart, Kristina Lancaster E. Closed Session: For the purpose of Appointment, Employment, Compensation, Discipline, Performance, Dismissal, Litigation, Negotiations, and Property. A motion was made by Kevin Lyons and seconded by Heather Janquart. Upon roll call vote the motion passed. (6:02 p.m.) 4 ayes, 0 nayes. Aye: Kevin Lyons, Heather Janquart, Kristina Lancaster, Doug Board member Jim DeVito arrived during Closed Session. F. Return to Open Session: A motion was made by Jim DeVito and seconded by Kevin Lyons to return to open session. (7:07 p.m.) Upon roll call vote the motion passed. 5 ayes, 0 nayes. Aye: Jim DeVito, Kevin Lyons, Heather Janquart, Kristina Lancaster, Doug G. Consent Agenda: 1. Approval of the Minutes of April 1, 2015 and April 6, 2015 Special Board Meetings 2. Approval of the Closed Session Minutes of the April 1, 2015 and April 6, 2015 Special Board Meeting. 3. Approval of the Minutes of the April 8, 2015 Regular Board of Education Meeting. 4. Approval of the Closed Session Minutes of the April 8, 2015 Regular Board of Education Meeting. 1

2 5. Approval of School Treasurer s Report/Activity Report for March Approval of Bills and Payroll for March/ April The April 1, 2015 Regular School Board minutes need to be amended to include that Board member Kristina Lancaster arrived during Closed Session and was in attendance when the Board returned to Open Session. A motion was made by Kevin Lyons and seconded by Kristina Lancaster to approve the Consent Agenda with the amended April 1, 2015 Special School Board Minutes. Upon roll call vote the motion passed. 5 ayes, 0 nayes. Aye: Kevin Lyons, Kristina Lancaster, Jim DeVito, Heather Janquart, Doug H. Public Comments: There were No Public Comments. I. Introduction of Guests/Presentations: 1. Fanning Howey Mr. Ed Sawa, Engineer Mr. Sawa reported the present findings regarding roofing concerns. Mr. Sawa presented the scope of work for the Primary/Elementary School proposals a,b,c,d. He also shared the scope of work for the Middle School proposals a,b,c The Board discussed the various proposal options for repairing the roofs. Board President Heather Janquart inquired if the District needs to have an approval of Architect of Record. Mrs. Syens, Business Manager replied she did not believe we need to obtain one. The Board discussed approving options A,B and C for the Primary/Elementary Buildings and A,B for the Middle School. J. Reports: 1. Mrs. Lenayn Janusz, Primary/Elementary Principal: Mrs. Janusz shared that Early Childhood had their Family Engagement Day, Kindergarten has started their screenings and will soon be starting the ABC countdown. First grade is working on their reading program, second grade has Prime Time coming up, third grade has invention/conventions and fourth grade has Cities going on. Third and fourth grade teachers participated in a Career Day. 2. Mrs. Christine Arndt, Middle School Principal: All three buildings participated in a Crisis Drill and did a great job. The middle school had one of their fire drills. The eighth graders had a great time on their Springfield Trip. Nathan Terselic was principal for the day on April 2, David Lokietko was a winner in the Lake County Sheriff s Department K-9 Naming Contest. Gabrielle Terselic has won the IESA Scholar Attitude Award and will be honored in Bloomington on May 5,

3 3. Mrs. Patricia Syens, Business Manager a) Budget Reduction Committee Report Two meetings were held on April 1, 2015 and April 14, The committee presented ideas and these ideas were put into three categories: 1. Ideas we should pursue, 2. Ideas we need to study more and 3. Ideas that wouldn t work. Ideas included cutting down of the purchase of classroom supplies, look at all current contracts, increase sports fees, look at all activity fees and implementation of employee access program through Skyward. The Business office would like to have employee access up and running by July, Utilizing this system would save time, paper and toner. Mr. Pillow proposed the option of bringing out cleaning services in-house. The District will study Transportation costs, review SEDOL services, ERate, Medic aide and Grants. Board member Kevin Lyons asked when we would see action on these items. Mrs. Syens said she will be including them in the budget proposal for next year. b) Moody s Report: The Board reviewed the report. Mrs. Syens shared that the District has met with the Illinois State Board of Education representative and that they were pleased we were making headway towards a balanced budget. c) Amend the School Year Budget Update: The amended budge will need to go on display on or before May 1, 2015 for adoption at the June 1, 2015 School Board meeting. d) Insurance Update regarding premium renewal. The District is continually reviewing insurance options. 4. Dr. Larry Weck, Superintendent a) Good Things Happening for Students b) Kim Christesen shared that the Primary/Elementary buildings will have their book fair from May 1 8 in the primary gym. Family Night will be May 5 from 5-8 p.m. The Elementary Variety Show will be on May 19, 2015 at 6pm. Teacher Appreciation Week is coming up. c) Fine Arts: The Shrek Jr. Play is this Friday and Saturday. The Round Lake Park District play Cinderella will take place April 29 and School Board Election Results: Doug, Kevin Lyons, Vivian Kueter and Joe Cernuska are the new Board members. Board member Kristina Lancaster was thanked for her service to the School Board. Board President Heather Janquart polled 3

4 the Board to meet for a reorganization meeting on May 4, 2015 at 5:30 p.m. President Janquart will check with Board member Vivian Kueter to see if she will be available for that date. 6. PARCC Update Mrs. Arndt: Mrs. Arndt shared that PARCC testing will be April 27 May 1, Schedule information can be found on the school website for the PARCC assessment. 7. School Calendar Amend to June 4, With the District using four emergency days, the calendar needs to be amended that the last day of student attendance will be June 4, School Calendar for School Year: Additional suggestions for the calendar are being reviewed. The proposed calendar will be reviewed and shared with the Board. 9. School Fees: School Fees are being reviewed and then will be brought to the attention of the Board. 10. Extended School Year Program: The recommended ESY dates are June The Board approved the posting for ESY teachers. 11. Sentinel Technologies: The Board was given options to review. The Sentinel representatives were present to address any questions. The Board did not have any questions for Sentinel. K. Business Recommended Action Items: Consider Motions To: 1. Approve Fanning Howey to develop Scope (a,b,c) of Work for Steps One and Two for the Primary/Elementary Building. 2. Approve Fanning Howey to develop Scope (a,b) of Work for Steps One and Two for the Middle School Building. A motion was made by Jim DeVito and seconded by Doug to approve the Falling Howey to develop Scope (a,b,c) work for Steps One and Two for the Primary/Elementary building and Scope (a,b) for Steps One and Two for the Middle School Building. Upon roll call vote the motion passed. 5 ayes, 0 nayes. Aye: Jim DeVito, Doug, Heather Janquart, Kristina Lancaster, Kevin Lyons 3. Approve Amended School Calendar A motion was made by Kristina Lancaster and seconded by Kevin Lyons to approve the amended school calendar. Upon roll call vote the motion passed. 5 ayes, 0 nayes. 4

5 Aye: Kristina Lancaster, Kevin Lyons, Jim DeVito, Heather Janquart, Doug 4. Approve Registration and School Fees for School Year. A motion was made by Jim DeVito and seconded by Kristina Lancaster to table the approval of Registration and School Fees for the School Year. Upon roll call vote the motion passed. 5 ayes, 0 nayes. Aye: Jim DeVito, Kristina Lancaster, Heather Janquart, Kevin Lyons, Doug 5. Approve Extended School Year Program and posting for teachers A motion was made by Kristina Lancaster and seconded by Jim DeVito to approve Extended School Year Program and posting for teachers. Upon roll call vote the motion passed. 5 ayes, 0 nayes. Aye: Kristina Lancaster, Jim DeVito, Heather Janquart, Kevin Lyons, Doug 6. Actions from Closed Session a) Employment An additional track coach is needed. Jeff Harvey has applied for the position. The position is a stipend position for $ 1,500. A motion was made by Jim DeVito and seconded by Kristina Lancaster to approve hiring Jeff Harvey as the additional track coach for $1,500. Upon roll call vote the motion passed. 3 ayes, 2 nayes. Aye: Jim DeVito, Kristina Lancaster, Heather Janquart Nay: Kevin Lyons, Doug 1. Retirement A motion was made by Kristina Lancaster and seconded by Kevin Lyons to approve the retirement of Barbara Parkinson effective at the end of the school year as amended. Upon roll call vote the motion passed. 5 ayes, 0 nayes. Aye: Kristina Lancaster, Kevin Lyons, Jim DeVito, Heather Janquart, Doug A motion was made by Kevin Lyons and seconded by Kristina Lancaster to approve the retirement of Judy Maretich effective August 22, 2016 as amended. Upon roll call vote the motion passed. 5 ayes, 0 nayes. Aye: Kevin Lyons, Kristina Lancaster, Jim DeVito, Heather Janquart, Doug 5

6 L. Closed Session: For the purpose of Appointment, Employment, Compensation, Discipline, Performance, Dismissal, Litigation, and Negotiations 1. Closed Session was not needed. M. Return to Open Session Was not needed. N. Other/Comments/Announcements: 1. Next Regular School Board Meeting on Monday, May 4, Closed Session and Open Session Times TBA. Interim Superintendent Weck shared that he will be attending the de-annexation of the subdivision in Lakemoor. O. Adjournment: A motion was made by Kristina Lancaster and seconded by Heather Janquart to adjourn the meeting at 8:24 p.m. Upon roll call vote the motion passed. 5 ayes, 0 nayes. Aye: Kristina Lancaster, Heather Janquart, Jim DeVito, Kevin Lyons, Doug Heather Janquart, President Board of Education Doug, Secretary Board of Education 6

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