Mrs. McManus led us in the Pledge of Allegiance.

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1 The Williamsburg Board of Education met for a Regular Meeting at 6:00 PM on Monday, March 19, 2012 at the Family and Consumer Science room of the Williamsburg Middle/High School with the following members present and answering roll call: Brent Keeton, Jeff Cummins, Greg Wells, and Beth McManus. Jeffery Weir and Julie Kamphaus were in attendance. Shelley Nooe arrived at 6:10. Mrs. McManus led us in the Pledge of Allegiance. COMMUNICATIONS A parent wrote a letter of thanks to Mr. Dunn and his middle school staff for going above and beyond that expected. Teresa and Steve Maham wrote a thank you letter to the Board for the business appreciation dinner. SUPERINTENDENT S REPORT The superintendent reported on Ohio s recent submission for waivers to provisions of the federal government s Elementary and Secondary Education Act, better known as No Child Left Behind, most notably a proposal to adopt new accountability measures that include a revised report card for schools and districts. The new report card format proposes to use letter grades A-F to report overall grades for all schools and districts based on averages of four equal components, also listed in letter grade format: performance index scores, percentage of indicators met, value-added performance over the past two years, and gap closing results for all applicable subgroups in the schools and districts. Powerpoint slides were reviewed that more fully explained the various components and proposed standards for the letter grades of each component. US GRANT REPORT The regular meeting of the U.S. Grant Joint Vocational School District was held Wednesday, February 8, At this meeting regular business was conducted as well as the board approving to move forward with the processing for retire/ rehire of Lois Luyster and Linda Back. The board also got a chance to see presentations of both the Allied Health Science Program and The Teacher Academy. Both programs are very well put together and the success of those completing these programs is exceptional. Mr. Morrison also made the board aware of the Economic Summit, that Grant Sponsors, coming May 10. You can get tickets for this event from Mr. Weir if you plan to attend. TREASURER S REPORT We have received almost 78% of our revenues and spent 66% of our budget so far for the year. We have exceeded our budgets in special education services and community school expenses. Our state revenues have fallen about $100,000 below that forecasted as our student counts were lower than anticipated. I should know by the end of April if we will meet our tax revenue goals but it looks like we will. I expect our ending cash balance to be almost $200,000 lower than anticipated on the October forecast. We are working on a plan to control some of our special Ed costs. I talked to our ODE area coordinator last week about our community school costs. This year, in state funding, we are receiving about $3600 each student. However, community schools like ecot, Ohio virtual academy and the buckeye online school are allowed to pull special Ed funding

2 from public schools even though we don't receive it anymore...buckeye online is pulling $37,700 from us for two students...ecot is pulling $122,500 for 17students. When I talked to our ode consultant about this, he agreed it was wrong...but just said talk to our congressman...that is how the law was written. APPROVAL OF FINANCIAL STATEMENTS AND MINUTES Motion by Cummins second by Keeton to approve the Financial Statements for the month of February, Voting aye on the roll call: Cummins, Keeton, Wells, Nooe and McManus. Nays: none. Motion by Cummins, second by Keeton to approve the minutes of the following board meetings: February 13, 2012 Voting aye on the roll call: Cummins, Keeton, Wells, Nooe, and McManus. Nays: none. Motion APPROVAL OF REVISIONS TO PERMANENT APPROPRIATIONS RESOLUTION AND 412 CERTIFICATE Motion by Wells and second by Keeton to approve the amended, permanent, FY12 Appropriation Resolution and related 412 Certificate. Voting aye on the roll call: Wells, Keeton, Cummins, Nooe, and McManus. Nays: none APPROVAL OF AMENDED CERTIFICATE Motion by Wells, second by Keeton to approve the amended Official Certificate of Estimated Resources as issued by the Budget Commission of Clermont County, Ohio dated February 29, 2012 for the fiscal year beginning July 1, Voting aye on the roll call: Wells, Keeton, Cummins, Nooe, and McManus. Nays: none APPROVAL OF FY13 OFFICIAL CERTIFICATE OF ESTIMATED RESOURCES Motion by Wells, second by Keeton to approve the FY13 Official Certificate of Estimated Resources as issued by the Budget Commission of Clermont County, Ohio dated February 29, 2012 for the fiscal year beginning July 1, Voting aye on the roll call: Wells, Keeton, Cummins, Nooe, and McManus. Nays: none APPROVAL OF TAX AMOUNTS AND RATES FOR FY13: Motion by Wells, second by Keeton to approve the Tax Amounts and Rates as determined by the Budget Commission in its certification and authorizing the necessary tax levies and certifying them to the county auditor as presented. Voting aye on the roll calls: Wells, Keeton, Cummins, Nooe, and McManus. Nays: None APPROVAL OF SPECIAL EDUCATION CONTRACT Motion by Cummins and second by Wells to approve the special education contract with Clermont County Educational Service Center for the school year. Voting aye on the roll call: Cummins, Wells, Keeton, Nooe, and McManus. Nays: none. Motion carried APPROVAL OF PURCHASE EXCEEDING $10,000 Motion by Keeton second by Wells to approve the purchase of new servers to replace the failing servers, upon which the entire district s technology is based. The three replacement servers will

3 be purchased for $20,400 from permanent improvement funds. Mr. Herron, technology director, was on hand to answer questions. Voting aye on the roll call: Keeton, Wells, Cummins, Nooe, and McManus. Nays: none. Motion ACCEPTANCE OF DONATION Motion by Cummins second by Keeton to accept a donation from Dr. Paul and Mrs. Joy Russell in the amount of $1,000.00, preferably to cover costs associated with music, instrumentation, camp costs, and other fees associated with the Williamsburg Middle/High School music programs. Voting aye on the roll call: Cummins, Keeton, Nooe, Wells and McManus APPROVAL OF OPEN ENROLLMENT POLICY Motion by Wells, second by Nooe to approve an interdistrict enrollment policy for the school year. Voting aye on the roll call: Wells, Nooe, Cummins, Keeton, and McManus. Nays: none APPROVAL OF HB264 MAINTENANCE CONTRACTS Motion by Keeton, second by Nooe to approve the agreements with ABM Building Solutions for consultative services and Bachman s Inc. for customized preventive maintenance services in order to implement the related energy conservation measures stipulated in the district s HB264 project approved by the Ohio School Facilities Commission, for which financing has already been secured. The Board will receive a monthly activity report and extensive quarterly reviews in facilities committee. Voting aye on the roll call: Keeton, Nooe, Cummins, Wells, and Nooe. Nays: none. Motion ACCEPTANCE OF DONATION Motion by Keeton second by Nooe to accept a donation from the Williamsburg Alumni Association in the amount of $200, to cover costs associated with acquisition of technologyoriented accessories to facilitate student training on technology-enhanced assessments in development by the Ohio Department of Education. Voting aye on the roll call: Keeton, Nooe, Cummins, Wells, and McManus. Nays: none. EXECUTIVE SESSION Motion by Cummins, second by Wells, to move into Executive Session at 6:56 PM to discuss the appointment, employment promotion or compensation of a public employee or official. Voting aye on the roll call: Cummins, Wells, Keeton, Nooe, and McManus. Nays: None. The Board returned at 8:02 PM. PERSONNEL MATTERS ACCEPTANCE OF EMPLOYEE RESIGNATION FOR RETIREMENT Motion by Cummins, second by Nooe, to accept the resignation of Mrs. Mary Daniel for purposes of retirement, effective June 1, Voting aye on roll call: Cummins, Nooe, Keeton, Wells, and McManus. Nays: none.

4 EMPLOYMENT OF SUPPLEMENTAL POSITIONS FOR THE SCHOOL YEAR Motion by Cummins, second by Nooe to employ the following individuals for a period of one (1) year pending satisfactory BCII check and completion of all requirements for employment at the board adopted salary schedule for the supplemental positions as listed for the school year. Employment is contingent upon obtaining all necessary certificates, background checks and completion of required paperwork. All contracts will expire on June 30, INDIVIDUAL: POSITION: Brandon Dean Wrestling volunteer position Mike Gullett Softball volunteer position William James McPartland Baseball volunteer assistant Jason Moore Softball volunteer assistant ACCEPTANCE OF RESIGNATION Motion by Cummins, second by Nooe to accept the resignation of Randy Jermer from his classified position effective, Tuesday, March 20, 2012 due to his promotion APPROVAL OF ADMINISTRATIVE CONTRACT Motion by Cummins, second by Nooe to employ Randy Jermer as Buildings Supervisor, effective Wednesday, March 21, 2012 for a period of two (2) years at a salary of $36,500. Contract ends on June 30, Employment is contingent upon obtaining all necessary certificates, background checks and completion of required paperwork. Motion carried ACCEPTANCE OF EMPLOYEE RESIGNATION Motion by Cummins, second by Nooe to accept the resignation of Mr. Jeffery Weir, effective July 31, Voting aye on roll call: Cummins, Nooe, Keeton, Wells, and McManus. Voting nay: none EMPLOYMENT OF CLASSIFIED SUBSTITUTE EMPLOYEE Motion by Cummins, second by Nooe to approve the following individuals as classified substitute employees for the school year at the board adopted salary schedule for each position to which they are assigned for a period of one (1) year. Employment is contingent upon successful completion of all hiring requirements. Contract expires June 30, Paula Brock Connie Morgan Shelly Stropes COMMENTS BY THE BOARD PRESIDENT Mrs. McManus shared that she accepts Mr. Weir s resignation with deep regret. The years he spent with Williamsburg Schools have been great and she appreciates his many, many

5 contributions to this district. Mrs. McManus wished him luck and congratulations with his new position as Clermont County Educational Service Center Superintendent. The remaining Board members, Williamsburg Schools Administration and staff echo her sentiments. We will all certainly miss him. ADJOURNMENT Motion by Wells, second by Keeton, to adjourn at 8:07 pm. Voting aye on the roll call: Wells, Keeton, Cummins, Nooe, and McManus. Nays: none. Board President Treasurer

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