Service Charges & Price List 2014

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1 Theatr Brycheiniog Service Charges & Price List

2 Contents Package Deals 3 Room Hire 4 Box Office Services 5 Marketing Services 6 Technical Staff & Equipment Rates 7 & 8 Non-Technical Staff & Equipment 9 Programming Services 9 Finance & Administration Services 10 Gallery Hire For Exhibitions 11 Training Services 11 Management Services 11 Merchandise Services 12 Car Park 12 Bar & Catering Hires 13 2

3 Package Deals Item Commercial Rate Charity Rate Show hire package per day 600 against 4 per seat whichever is the greatest % of sales plus VAT To include: access to the Theatre auditorium and dressing rooms for up to 8 technical hours per performance at a mutually agreed time (with a minimum call of 4 hours) e.g. 3 performances = 24 technical hours. Access to the Theatre s auditorium and dressing rooms with 2 technicians for each performance from 1 hour prior to the show start time until 30 minutes after the show ends - usage above this level will be subject to recharge; inclusion in the brochure if booked in time, sale of tickets (including credit and debit cards but minus PRS charges); PA and lighting and in-house stock of vocal and leaded mics, chairs and tables as available, duty manager, car parking, bar open, display of a poster and flyers in box office 400 against 3 per seat whichever is the greatest + 5.5% of sales plus VAT To include: access to the Theatre auditorium and dressing rooms for up to 8 technical hours per performance at a mutually agreed time (with a minimum call of 4 hours) e.g. 3 performances = 24 technical hours. Access to the Theatre s auditorium and dressing rooms with 2 technicians for each performance from 1 hour prior to the show start time until 30 minutes after the show ends - usage above this level will be subject to recharge; inclusion in the brochure if booked in time, sale of tickets (including credit and debit cards but minus PRS charges); PA and lighting gels and gobos that are currently in stock at the theatre, follow spot (without operator), in-house stock of vocal and leaded mics, chairs and tables as available, piano (tuning cost is extra) and staging, duty manager, car parking, bar open, display of a poster and flyers in box office Show hire package per day for studio % of sales + VAT To include: Room for 6 hours, listing in brochure, sale of tickets (including credit and debit cards but minus PRS charges), backstage and up to 2 dressing rooms, 1 technician for prep and performance for up to 6 hours, PA and floor mounted par can lighting, duty manager, car parking and display of posters 200 (no VAT) % of sales + VAT To include: Room for 6 hours, listing in brochure, sale of tickets (including credit and debit cards but minus PRS charges), backstage and up to 2 dressing rooms, 1 technician for prep and performance for up to 6 hours, PA and floor mounted par can lighting, duty manager, car parking and display of posters Conference package 1750 To include: Room for 8 hours, going in brochure, sale of tickets minus card charges, PA and lighting, backstage and dressing rooms, workshop, car parking, 2 technicians for prep and performance for 8 hours, duty manager, bar open, inclusion in ladder ad and display of posters 1100 To include: Room for 8 hours, going in brochure, sale of tickets minus card charges, backstage and dressing rooms, workshop, PA and lighting, 2 technicians for prep and performance for 8 hours, car parking, duty manager, bar open, inclusion in ladder ad and display of posters 3

4 Room Hire VAT-exempt Item Commercial rate Charity And Not-For-Profit Rate Auditorium 175 per hour for commercial and public bodies (minimum 4 hour booking) 75 per hour (minimum 4 hour booking) Studio / Gallery 40 per hour 15 per hour Green Room 15 per hour OR 50 per half day OR 100 per full day 15 per hour OR 50 per half day OR 100 per full day Bar including 1 bar staff per hour (for events where there are under 50 people) otherwise free 30 per hour (for events where there are under 50 people) otherwise free 25 per hour (for events where there are under 50 people) otherwise free Dressing Rooms (2 small with en suite and 2 large without en suite) 10 per day 5 per day Workshop 10 per hour 5 per hour Room set up 15 + room hire 10+ room hire (or just room hire if they arrange their own furniture) Flip chart, paper and pens

5 Box Office Services +VAT Box office ticketing ticketsolve set up Ticketing online and phone 10% 8% Box office ticketing seating plan set up From depending on site visit From depending on site visit Transferring tickets in a run 2 2 Second Class Postage of tickets 50p per envelope 50p per envelope Booking fee 50p per ticket 50p per ticket 5

6 Marketing Services +VAT but zero rated for adverts for charities with certificates Live link to website Free Free Full page event in brochure Half page event in brochure Third page event in brochure Strap 3-line event in brochure Full page ad in brochure Half page ad in brochure Third page ad in brochure Quarter page ad in brochure Inclusion in B&R ladder ad %age of pccm plus 25 %age of pccm plus 15 Flyer in mailout 50p per item 25p per item Direct mail in separate mailout 1.25 per item 1.25 per item Flyer/poster design From 25 depending on complexity From 25 depending on complexity Flyer/poster on distribution run Press release written and distributed to press contacts From 25 depending on preparation requirements From 25 depending on preparation requirements 6

7 Technical Staff And Equipment Rates per day unless otherwise stated and + VAT unless part of a package deal PA (mainhouse) Vocal PA (studio) Full change to flat floor and back Pit change to flat floor and back (max. 100) Conference mic Radio mic daily rate Radio mic weekly rate Wireless Handheld mic daily rate Wireless Handheld mic weekly rate Drum kit mic set Mic Batteries Kodak Slide Projector Digital Projector Overhead Projector 12 5 Rear projection screen 9 x 12 ft

8 Pyro Kit 4-way Follow spot Haze (smoke) machine Piano (6ft Daneman Grand) Boston Upright piano in Studio 50 5 Piano tuning Music stands including lights 5 3 Any or all TV + Stand/VHS/DVD Lectern 10 5 PAT testing 10 per item 5 per item Technician (minimum call of 4 hrs) Follow spot including operator per hour (minimum call of 4 hrs) 15 per hour 12 per hour Wi-fi Free Free Laptop Staging deck 15 per unit 5 per unit HD projector Mirror Ball 10 per day 10 per day Complimentary for show hires use of stage, lights, chairs and tables, miscellaneous lighting equipment e.g. gobos Anything which is needed to be hired in or bought specifically is charged at cost VAT per hour or part of hour staff time 8

9 Non-technical staff and equipment + VAT unless part of the package Duty management per hour SIA At cost plus 10% admin charge At cost Chairs Included in the room hire Included in the room hire Tables Included in the room hire Included in the room hire Storage cupboards 10 per month 5 per month Stage storage NA 250 a year Room set up 15 + room hire 10+ room hire (or just room hire if they arrange their own furniture) Programming Services +VAT Programming a show or workshop admin time Programming a festival Calculated on request Calculated on request 9

10 Finance & Administration Services +VAT Debit card commission 3% of net income +VAT 2.25% of net income +VAT Credit card commission 3% of net income +VAT 2.25% of net income +VAT PRS recharges At cost At cost Payroll administration 200 per person p.a. 5% increase annually Finance administration for projects NA 25 set up and 5 per transaction Photocopying black and white 15p a sheet 15p a sheet Photocopying colour 50p a sheet 50p a sheet 10

11 Gallery Hire For Exhibitions VAT exempt Gallery hire for an exhibition for a month 125 (which includes going in the brochure) plus 30% on sales 0 (but they need to pay to go in the brochure) plus 30% on sales Use of gallery and duty manager for 2 hours for exhibition opening Training Services + VAT Training (e.g. technical) 50 per hour 20 per hour Management Services +VAT Item Commercial rate Charity rate Project management In the region of 20% of project budget In the region of 10% of project budget Consultancy 300 per day or 200 per half day/part of a day 200 per day or 130 per half day/part of a day 11

12 Merchandise Services +VAT except programme sales which are zero rated Item Commercial rate Charity rate Commission for merchandise including programmes sold by artist/agent 10% Free Commission for merchandise including programmes sold by TB on behalf of artist/agent 15% 10% Photographic cards we take 30% commission we take 30% commission Brecon Beacons videos we take 30% commission we take 30% commission Larger edition of the cards 20 - we take 30% commission 20 - we take 30% commission Car Park +VAT Item Car park Price Set by PCC 12

13 Bar and Catering Hires +VAT Item New Commercial rate New Charity rate Bar staff per hour 15 (where not included in hire) 12 (where not included in hire) Catering franchise 16,000 + electricity at cost (will increase with price rise). Contract to be reviewed in due course. NA Corkage 3 wine 3.50 champagne or sparkling wine 50p fruit juice/beer for wine tasting events or events with less than 40 people otherwise we will insist on providing the drinks 3 wine 3.50 champagne or sparkling wine 50p fruit juice/beer for wine tasting events or events with less than 40 people otherwise we will insist on providing the drinks Tea 1 per cup 1 per cup Biscuits 50p per head 50p per head Orange juice 50p per head 50p per head Ices Tea & Coffee per served cup 1.25 per head 1.00 per head Self service tea & coffee flask half day rate 2.50 per head 2.00 per head Self service tea & coffee flask full day rate 4.50 per head 3.50 per head 13

14 Theatr Brycheiniog, Canal Wharf, Brecon, Powys LD3 7EW Administration Box Office Company Registration Number І Registered Charity Number І VAT Number

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