Stawell Health & Community Centre

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1 Updated: January 2013 Stawell Health & Community Centre Information for External Group Room Users Business /Professional 8 22 Patrick St STAWELL Vic 3380 Ph: SH&CC Reception Fax:

2 VISION STATEMENT ~ Stawell Health & Community Centre (SH&CC). To ensure access for everyone in the community to: o Information o Care & Support o Personal skill development o Empowerment of the individual o Community collaborative ventures o Personal resilience and self responsibility Embedded in an inclusive and supportive framework of nonjudgemental acceptance of the diversity of individuals in the community. Stawell Health & Community Centre - a place to reach out from, a place to relate back to

3 WHAT SH&CC OFFERS SH&CC has a number of meeting rooms and other resources at reasonable rates. Our meeting rooms seat from 8 to 100 people with access to kitchen facilities, television and video, whiteboards, fax machine, photocopier and overhead projectors. It also has a CAFÉ which is open during business hours Monday-Friday and is available for catering. HIRING A MEETING ROOM AT SH&CC Ring SH&CC on or call in to 8 22 Patrick St STAWELL and the receptionist will book a room using Meeting Room Manager. You will also need to complete a ROOM BOOKING FORM with information about your group and your requirements. * Please note that if you make a regular permanent booking it may not be possible to always book the same room. SH&CC may need to occasionally make last minute changes to room bookings at their discretion. If this happens you will be phoned or notified on arrival. PROFESSIONAL/BUSINESS USERS HIRE RATES INCLUDE THE FOLLOWING: Access to a secure building with modern facilities Reception Services notification of appointment arrivals, Room Bookings A Duress Alarm system in Counselling rooms for your safety Access to the Staff Room and its amenities Tea, coffee, Milo, milk and sugar in kitchen areas (also microwave, fridge & dishwasher in each area) MEETING ROOMS AVAILABLE ROOM SEATING Ground Floor DIAMOND Room ~ large Table Set-up Theatre style Ground Floor SAPPHIRE Room ~ medium Table Set-up Theatre style Ground Floor EMERALD Room ~ small Table Set-up 8-10 Ground Floor YOUTH Room ~ large Table Set-up Theatre style Second Floor RUBY Room ~ large Table Set-up Theatre style 40 Second Floor JADE Activity Room ~ large Table Set-up Theatre style 40 Second Floor OPAL Room ~ Videoconferencing ~ medium Table Set-up Second Floor PEARL Room ~ small Table Set-up 8-10 COUNSELLING ROOMS Garnet & Jasper Family Counselling Rooms Amethyst, Aquamarine Coral, Moonstone Onyx, Peridot, Quartz Topaz Turquoise SEATING These rooms have a couch and chairs, also a basin/wet area and books & toys for children For up to four people comfortably -Most have 5 chairs (Peridot and Amethyst have a round table & 5 chairs)

4 PRICING (includes GST) TYPE HOURLY RATE DAY RATE ROOM NAMES MEETING ROOM ~large $ 40 per hr $ 120 per day DIAMOND & YOUTH ~ on Ground floor RUBY & JADE ~ Level 2 (Office hours only) MEETING ROOM ~ Small & Medium $ 20 per hr $ 60 per day EMERALD & SAPPHIRE ~ Ground Floor, PEARL & OPAL ~ Level 2 (office hours only) COUNSELLING ROOMS ~ Level 1 $ 20 per hr Not available Garnet & Jasper (Family Counselling Rooms) Amethyst, Aquamarine, Coral, Moonstone, Onyx, Peridot, Quartz Topaz, Turquoise CANCELLATION POLICY 48 hours notice is required for cancellation of room bookings. If no notification is given before the date of the meeting, full price will be charged regardless of whether or not the room was used. A $5.00 fee per four meetings will be charged for cancellations of more than four meetings in a block booking ~ a block booking is a regular weekly/fortnightly/monthly meeting room booking on the same time and day of the week. Cancellations may be made by phone or ed to KEY COLLECTION & RETURN After-hours meeting room users require a key (or a swipe card) to enter the building. Keys (or swipe cards) need to be collected before 5pm on the day of your meeting (or collect them on Friday if your meeting is during the weekend) There is a Key Drop slot to return keys once you have locked and exited the building. It is located to the left beside the main entrance airlock at the back of the building. Alternatively, keys can be returned by close of business the following day to reception. NO SMOKING SH&CC is a non-smoking building and smoking is not permitted in the SH&CC grounds. This applies at all times and is a safety requirement. HOURS AVAILABLE SH&CC is open during business hours, 9am - 5pm~ Monday to Friday. For afterhours access to the Ground and Second Floor rooms, groups will need to pick up a key / swipe card during business hours.

5 DISABILITY ACCESS All floors of SH&CC are accessible by stairs or lift and have a disability toilet. Please discuss your requirements with staff who will advise you. Best access to the building is via the Main entrance which at the rear of the building. For safety reasons it is advised for after-hours bookings that if the group has anyone who is unable to use the stairs (for exit purposes) that the group book a room on the Ground floor of the building. PARKING FOR CARS AND BIKES If you are using the building during office hours for training etc please ask your group attending to park across Sloane Street in the public car park, thank you. There is limited angle parking available along the fence outside the main entrance for people with limited mobility, at the rear of the building, and at the side of the building. There is also parking available in the SH&CC car park at the end of the building (near the Library) and in Patrick Street. Bicycles may be parked in the bike racks located at north end airlock or near roller door access, at rear of the building (main entrance). TEA and COFFEE SH&CC provides tea, coffee, Milo, sugar and milk wherever possible. If you require extra supplies there is a supermarket (IGA) nearby, located across Sloane Street CAFÉ The SH&CC Café is open from 9.30am till 2.30pm daily. It is located inside the building on the Ground floor and provides good quality coffee and food. RESPONSIBILITIES FOR ROOM USERS Keys: The person who collects the key / swipe card must attend the meeting their group has booked. That person is also responsible for all people that they allow into the building. They must not allow anyone into the building who does not belong to their group. They must not loan the key to any other person and must notify SH&CC reception staff immediately if the key is lost. Entry of group members to building after 5pm: The first time that your group uses the building it may be necessary to wait inside the access door to direct your group members into the building Once all group members are inside the building please lock the external door to prevent unauthorised entry by other persons. You may like to leave your mobile phone number on a note on the entry door in case you have latecomers.

6 The lights and air conditioning/heating are all on set timers. If they cannot be turned on they will need to be manually switched via a reset switch. It is advised that the person picking up the key/swipe card ask at reception to be shown how and where these are located and how they operate. If there is anything that goes wrong or is not working while in the building please call the number at the end of the booklet or the one on the key tag of the building key. FIRE EXIT Procedure Check the Fire Procedure notice on the wall next to the door in your room for detailed information about fire exit procedures or see the enclosed Emergency Evacuation Plans. In the event of a fire occurring and the fire alarms being activated, the lifts are not to be used. When the fire alarm activates the stair door automatically unlock and you can exit via these doors to the ground floor and outside. ROOM FURNITURE: Furniture is to be returned to the original configuration when the meeting is finished ~ there is a Room Layout plan on the wall near the meeting room door. Please leave the kitchen areas tidy, with all crockery and cutlery washed, dried, and put away. Dishwashers are available in some kitchens. There are separate bins for recycling, paper and rubbish. An additional charge of $50 will apply if the room is not left in suitable order LOCKING UP AFTER YOUR MEETING (After hours): As you leave the building please turn off any electrical appliances e.g. urns, turn off the heating and/or cooling and switch off lights. Using your key, securely lock the external entry door. Then place your key in the Key Drop box beside the main building entrance. Emergency contact number is: This number is confidential and should not be given to others; please ensure that you have the card provided with you when using the building.

7 RESOURCES AVAILABLE at SH&CC (all prices include GST) MEETING ROOMS ~ seating people (see meeting room information) SMALL OFFICE EQUIPMENT ~ for use within the building only * Heavy Duty Stapler & Long Arm Stapler * Guillotine * Hole Punch (heavy duty) * Paper Shredder BINDING (A4) $2.00 for each fully bound book (card back, clear cover & comb) or $0.60 for binding coil only (no covers) LAMINATING $0.50 Business Card $ A4 $ A3 * If supplying own laminating pouches 20c each charged for machine use FAXING: Sending $1.00 per fax - Victoria $2.00 per fax other states PHOTOCOPYING: Black & White A4 $0.30 per side A3 $0.50 per side Colour A4 $1.00 per side A3 $2.00 per side * No discount for providing own paper as charge is for machine use AUDIOVISUAL (AV) EQUIPMENT HIRE: $20.00 for AV Cupboard Key VIDEO CONFERENCING: $20.00 per hour to ring outside GRHnet FREE if videoconference is a GRHNET calls ROOM SET-UP COSTS: $25.00 ~ if requested by the group ROOM PACK-UP/CLEANING: $40.00 ~ if requested by the group CLEANING SURCHARGE : $50.00 extra will be charged if room is left in an untidy state

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