M E E T I N G R O O M S T H E B E R M O N D S E Y C O L L E C T I O N

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1 M E E T I N G R O O M S T H E B E R M O N D S E Y C O L L E C T I O N Set in 4,000 acres of undulating Warwickshire countryside, the innovative award winning Alscot Estate offers a multitude of opportunities to suit the needs of today s diverse business requirements. Situated in a proud position, the beautiful unobstructed out-look provides the ideal location for this meeting room. The newly furnished room is situated within a converted barn at Atherstone Hill, offering character along with modern high specification and facilities. With a wall mounted high definition plasma flat screen display TV, break out area, high speed internet/data access and bespoke catering packages (from The Bell, Alderminster), this venue offers a private space which can cater for up to 16 delegates. This room benefits from its own individual access, disabled access & facilities and free on-site parking. The meeting room is available on hourly or day rates and there are various packages to suit individual needs. Ideal for a professional meeting, training days, seminars and conferencing the room can also be used in conjunction with the newly refurbished adjacent serviced offices The Alscot Estate, south of Stratford upon Avon is within easy reach of all major Motorway networks, main roads, national rail links, international flights from Birmingham airport and many local amenities. Accommodation is available locally at The Bell, Alderminster an award winning modern day country pub & restaurant providing comfortable and stylish bed and breakfast accommodation, with ample car parking and free wi-fi. All rooms offer private bathrooms, flat screen TV s, internet access, tea and coffee making facilities and King size bed. If you can not find the package to suit you please contact the Estate Office to discuss your individual requirements.

2 Meeting Room Spec Disabled Access Patio Main Entrance WC Reception Example Setup: THEATRE Disabled Access Patio Main Entrance WC Reception Example Setup: THEATRE Venue Capacities Boardroom 16 Theatre 16 Area Meeting Room - 28 square metres Floor and Window Dressing Floor finish Carpet Window Blackout blinds Toilets Disabled Mechanical/Electrical Services Radiators 30 amp; single phase Centre pendant light and tracks 60 wall mounted HD display TV, multi input and with digital TV tuner to include VGA, USB, HDMI, Phono stereo and comp video, 3.5mm laptop sound input and VGA Wi-Fi for other location connectivity. Operating systems supported: Windows XP, Vista (32 or 64 bit), Windows 7 (32 or 64 bit), Mac OSX

3 Meeting Room Rates Capacity Boardroom - 16 max Theatre - 16 max Daily Delegate Rate - MINIMUM OF 8 DELEGATES Rate per person Refreshments Menu Includes 28 Arrival - Tea, coffee Buffet Lunch pm Hire of room and biscuits FREE high speed WIFI internet access Wall mounted plasma display TV 3pm Tea,coffee Flip chart and pen and biscuits Pens and paper Bottled water Sweets/mints Room Hire Full day Half day - 75 Hourly rate - 40 (Includes hire of room and use of display TV) Other services: Buffet Lunch Selection of hand-cut sandwiches/wraps with various fillings, hand-cut crisps, fresh fruit and homemade tray bakes per person Wall mounted plasma display TV and internet connection** 75 Pen and paper* 1.50 per person Flipchart and pens* 25 Photocopying and Printing per sheet 0.50 colour 0.10 mono Fax 0.50 per sheet Telephone calls local and national free of charge International itemised and charged Tea, coffee and biscuits* 1.95 per person **included in hourly rate and DDR *included in DDR The above rates are for Monday to Friday 8.30 to All prices are subject to change and VAT.

4 Meeting Room Booking Your details Company/Organisation name Full name of person responsible/contact Room hire Full day Half day* Daily Delegate rate (min 8) Hourly rate - number of Hours required (* indicates up to 4 hours) Seating plan Job title Theatre Boardroom Address for invoice (incl. postcode) Catering (for room hire and hourly rate only) Food Required Food Time Telephone Fax Arrival Mid-morning Lunch Mid-afternoon tea/coffee/biscuits tea/coffee/biscuits Buffet Lunch tea/coffee/biscuits Special dietary information Event details Event title Purchase order number (if required) Date of event Other Services HDMI TV** Pens and paper* Flipchart and pens* Arrival time Number of delegates Departure time Photocopying / Printing Fax Telephone calls ** included in DDR and hourly room rate. * included in DDR Name... Date... Signature... By signing this booking form, you agree to the terms and conditions.

5 Meeting Room Find Us Nearest Airports TO STRATFORD ON AVON Birmingham International 30 miles Nearest Train Stations A3400 Stratford upon Avon 4 miles Warwick Parkway 12.5 miles Moreton in Marsh 14 miles Leamington Spa 15 miles Car parking Ample car parking on site ATHERSTONE ON STOUR Sat Nav Postcode CV37 8NF A3400 Contact us PRESTON ON STOUR WIMPSTONE ALDERMINSTER Telephone +44(0) Website Plan of Grounds Atherstone Hill complex A3400 TO SHIPSTON ON STOUR

6 Terms and Conditions 1. The Alscot Estate will endeavour to satisfy your requirements; however, they will not be liable for any claim, loss or damage sustained by the client as a result of The Alscot Estate failing to provide a meeting room or additional services, to include availability of audio and visual equipment beyond their reasonable control. 2. The Alscot Estate will under no circumstances be liable for any consequential loss, loss of profit or business suffered by the client. 3. The Alscot Estate will be indemnified against any claims, liability or loss arising from any breach of this agreement by the client or from negligence or omission by the client 4. In the event of any cancellation by a client, The Alscot Estate should be informed in writing but will reserve the right to apply charges and any other expenses incurred. 5. Bookings for meeting rooms for more than 8 people and additional services that are made at least 30 days before the venue dates will require a 50% non refundable deposit. 6. For any cancellation received 7 days or less before the venue date will incur a 30% cancellation fee. 7. For any cancellation received 24 hours or less before the venue date the amount charged will be 100% of the total amount invoiced. 8. A charge of 20 per half hour will be charged for use outside of the hours specified. 9. The Alscot Estate accepts no liability for unattended personal belongings or equipment 10. Visitors must observe local emergency and security procedures 11. The client is responsible for the safety, security and conduct of their guests on our premises. 12. Breakages and spillages must be reported before the client leaves our premises 13. Accidental damages must be paid for by the client.

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