POSITION: PROJECTS MANAGEMENT OFFICER

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1 POSITION DESCRIPTION TRIM Number: (E12/6092) POSITION: PROJECTS MANAGEMENT OFFICER Our values are known as the SJ Way We aspire to be: Passionate * Fun * Caring * Diverse * Resourceful * Innovative * Rewarding * Trusting * Knowledge seeking * Team players POSITION TITLE DEPARTMENT SERVICE AREA DIRECTORATE POSITION ACCOUNTABLE TO Projects Management Officer Infrastructure Engineering Services Executive Manager Engineering POSITION ACCOUNTABLE FOR: Position Title Level Number of staff LIAISES WITH: Internal: All other Serpentine Jarrahdale Shire departments External (Includes but not limited to): Architects, Consultants, Builders, Contractors and Residents LAST DATE PD REVIEWED: August 2012 POSITION SUMMARY To assist in the provision of quality infrastructure project management services to the organisation that include timely and budget sensitive delivery of key capital works projects and other projects. Effectively manage capital works projects and general projects by facilitating multi-disciplinary teams and provide advice on strategic commercial and project issues. 2. POSITION CERTIFICATION The details contained in this document are an accurate statement of the position s responsibilities and requirements. SIGNATURE MANAGER/DIRECTOR DATE SIGNATURE EMPLOYEE DATE

2 Page 2 of 5 PRIMARY RESPONSIBILITIES 1. Capital Works Projects Effectively manage and oversee delivery of Council civil and building projects and ensure programmed targets are budget sensitive; Coordinate all aspects of the design process through concept schematic drawings to construction contract documentation; Lead internal groups and experts consultants in relation to civil and building projects. Facilitate the procurement (including tender) and contract awarding process for civil and building construction projects; Advise on adoption of schedules and programs prepared by consultants, builders, contractors and subcontractors; Provide professional advice to the Engineering Directorate in relation to civil engineering matters Certify progress payments in accordance with agreed/established target points within the project time line; Ensure civil and building construction projects are progressed in accordance with tender documents and specifications; Actively promote methods of design to improve maintenance and long term performance of Council assets; Perform Contract Administration duties for Council contracts including performing the role of Principal s Representative, Superintendent, Superintendent s Representative, Clerk of Works and/or Inspector as nominated by the City 2. Administration and Financial Management Prepare reports to Council where required; Ensure compliance with the Local Government Act 1995, other statutory legislation or regulations and Council Policy; Ensure budget expenditure is controlled through appropriate financial management; Investigate issues relating to public safety and implementation of the project; 3. Participation in the overall development and improvement of team culture and performance Active participation in team meetings Making suggestions which contribute to the objectives of the Section Assisting in the development of a culture of continuous improvements Cooperating with other team members to achieve work outcomes Keeping abreast of current trends and initiatives within the industry Assist the Executive Manager Engineering in the delivery of the Infrastructure Management Annual Business Plan and Team Operational Plan 3. Health & Safety Ensure a safe workplace adhering to regulations and actively promoting the health and safety of the team Implement and monitor current Occupational Safety and Health principles and practices. Create and maintain a safe workplace culture by ensuring staff are adequately trained and have the appropriate tools and support available to conduct their work safely. 4. This position may exert influence in the following areas: Work priorities for project work teams Escalation of matters to Executive through the Executive Manager Engineering where guidance or intervention is required Authorised to sign correspondence in accordance with established Procedure Exercise initiative and/or judgement within clearly established procedures and guidelines

3 Page 3 of 5 5. Position Accountability Avoid participation in any activities that may represent a conflict of interest with Council transactions and your obligations Maintain obligations described within the Shires customer service standards Exercise discretion and maintain confidentiality in dealing with sensitive and high-level issues Deliver effective use of the Shires resources within the level of accountability for this position Contribute to activities aimed at improvements in steam culture and business performance Diligently perform all duties reasonably requested by the Shire Be accountable and responsible for own actions Demonstrate our values and display constructive behaviours at all times Work priorities for project work teams Escalation of matters to Executive through the Executive Manager Engineering where guidance or intervention is required Authorised to sign correspondence in accordance with established Procedure Exercise initiative and/or judgement within clearly established procedures and guidelines 6. GENERAL RESPONSIBILITIES Apply the Shire s values every day Compliance with the Shire s Code of Conduct Ensure that work output and methods are achieving the Shire s vision and Plan for the Future Work with Organisational Improvement Officer to review your service team processes Comply with all statutory obligations including the Local Government Act and Equal Opportunity Act Comply with the Occupational Safety and Health Acts and ensure completion of monthly Positive Performance Indicator s Adhere to the provisions of the State Records Act and the Shire s Record Keeping Plan at all times - creating records which would not otherwise be created, registering them into electronic and/or paper systems and retaining and protecting records as required. PLAN FOR THE FUTURE (PFTF) ACTIONS (list actions in the PFTF that officer is responsible for) VISION CATEGORY -... FOCUS AREA OBJECTIVE - Shire Goal # ACTIONS Year

4 Page 4 of 5 CONDITIONS OF EMPLOYMENT INDUSTRIAL AWARD ALLOWANCES / SPECIAL CONDITIONS EMPLOYMENT STATUS CLASSIFICATION DAYS TO BE WORKED WORKING VIRTUALLY ANNUAL LEAVE HOURS PER FORTNIGHT OTHER CONDITIONS Negotiated 9% Superannuation, and up to 12% with matching contributions (ie. 3% Council matching 3% staff) Mobile Phone Laptop Training Subscriptions Other conditions as detailed in contract Permanent, Full Time Negotiated Salary Program 10 days per fortnight, Monday to Friday with one Rostered Day Off every four weeks This position can / cannot be considered for virtual work 4 weeks per year with Leave Loading after twelve months continuous service 76 Hours minimum per fortnight and additional hours as required to meet the outcomes of the position Works within a shared air-conditioned workstation environment and on outside sites as required The position is approximately 50% sedentary and 50% moving about Required to drive a council vehicle on work assignments ESSENTIAL CRITERIA SELECTION CRITERIA 1. Tertiary qualification in a relevant discipline, e.g. Engineering, Construction or Building and a minimum of two years relevant experience 2. Project Management training and/or experience in a similar role 3. Current driver s licence 4. Advanced MS project PREFERRED CRITERIA 1. Leadership skills 2. Communication and interpersonal skills 3. Negotiation skills 4. Problem solving skills 5. Research and analysis skills 6. Organisation and time management skills 7. Financial management skills 8. Contract and tender management skills 9. Intermediate Office and AutoCAD

5 Page 5 of 5 SIGNED: Incumbent: DATE APPOINTED TO THIS POSITION: Supervisor: Date: Supervisor: Chief Executive Officer DATE REVIEWED: POSITION AND INCUMBENT DETAILS: Note: Both parties are to sign and date the areas provided to indicate their mutual agreement of the requirements of the position. The original of all updated PD's must be returned to Human Resources. Position Description Prepared By: Accountabilities Accepted By Employee: Signed: Date: Signed: Date: PD REVIEW RECORD: LAST REVIEW DATE: REVIEWED BY: We the undersigned have mutually agreed upon the amendments made to this position description, on the date listed below. INCUMBENT: SUPERVISOR: DATE:

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