Payments & Transfers ACH

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1 Payments & Transfers ACH Online Banking

2 Payments & Transfers ACH Online Banking / 2 Module Outline Introduction... 1 Slide 1: Module Overview... 3 Payments & Transfers - ACH... 4 Slide 2: ACH General Information... 4 Slide 3: Payments & Transfers > ACH - Creating a ACH template... 5 Slide 4: Payments & Transfers > Payments & Transfers > ACH - Creating a template selecting Import Entries... 8 Slide 5: Payments & Transfers > Payments & Transfers > ACH - Creating a template selecting Add Entry Slide 6: Payments & Transfers > Payments & Transfers > Creating an ACH Batch... 19

3 Payments & Transfers ACH Online Banking / 3 Introduction Slide 1: Module Overview This module is intended to provide the online banking user the steps for creating different types of ACH templates and creating an ACH Batch.

4 Payments & Transfers ACH Online Banking / 4 Payments & Transfers - ACH Slide 2: ACH General Information ACH allows borrowers to generate transactions between themselves and other parties, including payroll. Templates are required to perform the ACH function. A previous created template can be used. Cutoff Times: 5:00 p.m.pacific Time for next day processing. If you enter a transfer after 5:00 p.m... Pacific Time, the transfer will be effective in two (2) business days

5 Payments & Transfers ACH Online Banking / 5 Payments & Transfers - ACH Slide 3: Payments & Transfers > ACH - Creating a ACH template An ACH Template saves routing and payment instructions for one or more ACH Payees. The ACH template may then be used to create an ACH batch transaction. 1. To create an ACH template, navigate from the Home page, by clicking on Payments & Transfers on the Main menu. 2. Click on ACH on the submenu 3. Click on the TEMPLATES button 4. Click on the NEW TEMPLATE button. 5. The Create ACH Batch Template page is displayed 6. Select Company Name: if only one ACH Company exists it will default the Company Name 7. Select Batch Type only the batch types available for the company will display. The options are: Cash Concentration (CCD Debit): o Move funds from local bank account(s) or vendor/business partner accounts to Farm Credit. Cash Disbursement (CCD Credit): o Move funds to local bank account(s) or vendor/business partner accounts from Farm Credit. Cash Concentration and Disbursement (CCD Credit or Debit): o Allows you to combine both concentration and disbursement

6 Payments & Transfers ACH Online Banking / 6 transactions in a single batch. Payroll/Direct-Deposit (PPD Credit): o Move funds to employee account(s) from Farm Credit. Pre-arranged Payment (PPD Debit): o Move funds from consumer account(s) to Farm Credit. Pre-arranged Payment and Deposit (PPD Credit or Debit): o Allows you to combine deposits and payments in a single batch. 8. Enter Template Name: Enter an appropriate template name (e.g. Funds to Farm Credit; Vendor Payments; Payroll; etc.). 9. Enter Company Description: Enter an appropriate description, relevant for you to distinguish between one template and another. This field is limited to 10 characters. For example: Local Bank; Vendor; Payroll; etc.). 10. Enter Discretionary Data: Optional field for your use in distinguishing the template. 11. Select Template Scope: Click the drop down arrow. Select the appropriate scope: Business: Allows other users at your company to access the template. User: Restricts the template to the user who creates it. Note: A change to the template scope once saved, requires creation of a new template 12. Repeating: Not used by most customers. This function will allow you to set up an automatic recurring transaction.

7 Payments & Transfers ACH Online Banking / 7 Choose the Option weekly, bi-weekly, semi-monthly, monthly, every 4 weeks, bimonthly, quarterly Enter the number of payments in the # of Payments field. NOTE: 99 is the maximum number to enter When using this function, the system will automatically generate the number of transaction(s) for the frequency and dollar amount(s) specified in the template. ====================================== THE FOLLOWING IS A PLACEHOLDER FOR CASH MANAGEMENT SERVICE PACKAGE NOT APPLICABLE FOR THIS TRAINING 1. Offset Account: This field will automatically default to the appropriate external account. This field will be active until we have not selected an ACH company name. NOTE: Import Entries and Add Entry: If the payee information is contained within a file, select Import Entries. If not, the payee information needs to entered manually by selecting Add Entry

8 Payments & Transfers ACH Online Banking / 8 Payments & Transfers - ACH Slide 4: Payments & Transfers > Payments & Transfers > ACH - Creating a template selecting Import Entries NOTE: File extension must be TXT or CSV. TXT can be NACHA format or a flat fixed file. CSV is a comma delimited file. Flat fixed file and CSV require custom maps. Borrower would send a sample to Farm Credit for creation of the custom map. 1. Click on IMPORT ENTRIES button 2. Select Accepted File Type from drop down 3. If Custom Format is selected, Click on the Select Custom Mapping drop down. If none display, user must create one. 4. Click on CUSTOM MAPPING button

9 Payments & Transfers ACH Online Banking / 9 5. Click on ADD CUSTOM MAPPING button 6. Select Output Format from the drop down 7. Select Input Format from the drop down 8. Click on NEXT button

10 Payments & Transfers ACH Online Banking / Enter the mandatory fields on the Custom Mapping Add page 10. Click on SAVE button

11 Payments & Transfers ACH Online Banking / The Add ACH Payment Template page displays 12. Click on SAVE TEMPLATE button 13. User is returned to the main Payments & Transfers ACH page 14. The template is now available for selection in the Single ACH Batch Templates section by clicking on the + icon in the Action column

12 Payments & Transfers ACH Online Banking / 12 Payments & Transfers - ACH Slide 5: Payments & Transfers > Payments & Transfers > ACH - Creating a template selecting Add Entry 1. Click on ADD ENTRY button 2. Enter Nickname: Optional. If a nickname is not entered, it will default to the participant name. 3. Enter Participant Name: For example 4. If you are moving funds from a local bank account, the Participant Name is the name of the local bank account. 5. If you are creating a vendor template, the Participant Name is the name of the vendor. 6. If you are creating a payroll template, the Participant Name is the name of the employee. 7. If you are creating a consumer billing template, the Participant Name is the name of the consumer.

13 Payments & Transfers ACH Online Banking / Identification #: Enter an appropriate identification number, relevant for you to distinguish between one participant and another (e.g. GL number; Tax ID number; portion of a Social Security Number; etc.). 9. Prenote: A prenote is a $0.00 test transaction, recommended by the National Automated Clearing House Association (NACHA), which allows the receiving bank (RDFI) the opportunity to notify you if there is a discrepancy in the Participant (Beneficiary) and Account Number fields prior to you originating a live dollar transaction. The RDFI will not respond if all of the participant information has been entered correctly. The RDFI has 7 business days to respond with notification of any changes. ${AName} will flag the prenoted template for 7 business days to caution the ${AName} user about the prenote status. The ${AName} user will have the ability to send a live transaction after reviewing the flags prompted by the system. Select one of the following options: a. Not Required b. Requested

14 Payments & Transfers ACH Online Banking / Bank Name and Routing #. The Bank designated here will receive the transaction for posting to the designated account. (In ACH terms, the bank listed here is considered the RDFI - Receiving Depository Financial Institution.) 11. If you already know the Bank Name and Routing #, you may key in the Routing # in the appropriate field. The system will validate your entry details when saving the template. 12. Once user enters what they know for the lookup, click on SEARCH button to retrieve/validate this information. The Bank Lookup screen will be displayed with banks that meet the search criteria.

15 Payments & Transfers ACH Online Banking / If you have no information about the Bank, click on SEARCH to retrieve all available banks. 14. Click on the bank name hyperlink (underlined name)

16 Payments & Transfers ACH Online Banking / Verify the bank for selection and Click the INSERT BANK INFO button. 16. The system will automatically populate the Bank Name and Routing # fields on the New Add ACH Entry page. 17. Enter the participant's Account # at the Bank (this field is not populated upon selection of the bank) 18. Click the drop down arrow for Account Type. Select the participant's account type at the Bank. (Checking or Savings are the most common selections). 19. Enter Amount Amount field must have at least $ Debit or Credit: Depending on the Batch Type you selected above, these fields may be defaulted by the system. Select Debit or Credit for mixed batches: 21. Discretionary Data: Optional (2-digit field). 22. Addenda: Optional. You may add additional detail for the benefit of the participant. Please note that this information will be saved in the template, and included with all future transaction activity. 23. Click the 'Add Entry' button. The Add ACH Payment Template page will be displayed, and your participant information will be included at the bottom of the screen: 24. Click the 'Add Entry' button again if you have additional Participants to add to this template, and repeat the instructions

17 Payments & Transfers ACH Online Banking / 17 above beginning with Participant. 25. The Add ACH Payment Template page will be displayed each time you complete the steps for adding a new Participant, and your participant information will be included at the bottom of the screen. 26. When user has finished adding Participants, the user can save the new template. However, if user has chosen to send prenotes as described above, uncheck the boxes labeled Inactive at the bottom of the page. 27. Click the SAVE TEMPLATE button.

18 Payments & Transfers ACH Online Banking / The new template will be reflected on the template list. NOTE: If prenotes were chosen to send, the system has automatically generated the prenote transactions.

19 Payments & Transfers ACH Online Banking / 19 Slide 6: Payments & Transfers > Payments & Transfers > Creating an ACH Batch 1. To create an ACH Batch, navigate from the Home page, by clicking on Payments & Transfers on the Main menu. 2. Click on ACH on the submenu 3. Click on the 'Templates' button 4. Find the template to use 5. Under the Actions column click on the + icon NOTE: plus sign = load, magnifying glass = view, pencil = modify, trash can = delete 6. The template will display 7. Verify the information including Amount 8. Click SUBMIT button

20 Payments & Transfers ACH Online Banking / Click Confirm/Submit ACH Payment button

21 Payments & Transfers ACH Online Banking / A message will return stating Your ACH Payment Batch has been sent 11. Click on ACH Batches

22 Payments & Transfers ACH Online Banking / The new screen will provide three new tabs called Pending, Completed or Submitted for Approval or Rejected Pending batches are waiting to be submitted the next ACH cycle run. Completed displays batches that have been sent. Submitted for Approval or Rejected batches are waiting for approval or have been rejected by the approver.

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