Revised (08/15) ACH Direct File/Transaction Inquiry

Transcription

1 Revised (08/15) ACH Direct File/Transaction Inquiry

2 Contents Page Section 1: Overview of Service 3 Section 2: Using ACH Transaction & File Inquiry 3 Entering Originator Browse 3 Entering Originator Search by Account Number 7 Originator Search Glossary 11 Entering Receiver Search by Account Number 13 Receiver Search Glossary 17 This document is designed to provide general information only and is not legal advice. If legal advice or other expert assistance is required, the services of a competent professional should be sought. KeyBank (Key) does not make any warranties regarding the results obtained from the use of this information KeyCorp. KeyBank is Member FDIC

3 Section 1: Overview of Service Clients are able to query ACH transactions via the File/Transaction Inquiry functionality in ACH Direct. The following information may be viewed: Originator Browse Available for Key ACH Originators to view the status of ACH Origination files by set-up. Account Number Available for Key ACH Originators and Receivers to view ACH detail by transactional account numbers. Section 2: Using ACH File/Transaction Inquiry Entering Originator Browse 1. From the ACH Direct Main Menu, click File/Transaction Inquiry 2. Click Originator Browse under File/Transaction Inquiry KeyCorp. KeyBank is Member FDIC

4 3. Select the Application Name desired, date range and/or file status, then click Search. 4. Search results with file detail will be displayed. In order to browse the batches of a particular file, select the desired file by clicking the radio button then click the Batch Browse button. Please Note: The Status column displays the status of your ACH file submitted to KeyBank. When the status of the file reads Normal, your ACH origination file has been processed successfully. If the status In Process is displayed, your file has been processed, but with an exception status KeyCorp. KeyBank is Member FDIC

5 Search results with batch detail will be displayed. To view the specific batch details, select the radio button next to a batch then click Detail Browse. 5. The result will be a listing of all transactions contained within the batch. To view individual transaction detail, select the radio button next to the desired transaction then click Show Item Details KeyCorp. KeyBank is Member FDIC

6 6. The result will be transaction specific details ACH Direct File/Transaction Inquiry a. In order to view any addenda information that may have accompanied the transaction, scroll to the bottom of the Warehouse Detail Inquiry view and click Show Addenda. b. The result will be any addenda information which was transmitted with the 2015 KeyCorp. KeyBank is Member FDIC

7 transaction. Entering Originator Search by Account Number 1. From the ACH Direct Main Menu, click File/Transaction Inquiry. 2. Click Account Search under File/Transaction Inquiry. 3. The result will be the Account Search screen. a. The following fields are required: i. Account Search Originator must be displayed ii. Account Number Type in the relevant account number to be searched iii. From Date Select a desired beginning date for the search period iv. To Date Select a desired end date for the search period 2015 KeyCorp. KeyBank is Member FDIC

8 b. Enter any remaining desired search criteria then click Search KeyCorp. KeyBank is Member FDIC

9 4. The result will be the Warehouse Search Result screen populated with each transaction meeting the search criteria. For additional detail on a particular transaction click the radio button next to the transaction then click Show Item Details. 5. The result will be transaction specific details KeyCorp. KeyBank is Member FDIC

10 a. In order to view any addenda information that may have accompanied the transaction, scroll to the bottom of the Warehouse Detail Inquiry view and click Show Addenda. b. The result will be any addenda information which was transmitted with the transaction KeyCorp. KeyBank is Member FDIC

11 Originator Search Glossary ACH Direct File/Transaction Inquiry The table below is a guide for use when searching as an ACH transaction Originator. Application Name: Application the user wishes to browse for data. By default, the ALL option will be highlighted. Date File Processed: Fields are used to enter the specific date (or range of dates) a file was processed. Only files on the warehouse that were collected on the date (or date range) entered will be displayed. File Status: Drop down box is used to select either all files, or all files with a particular status KeyCorp. KeyBank is Member FDIC

12 A File Batch Detail Immediate Destination: Batch Number: Number Transaction Type: Debit or Processing Bank Routing assigned by Originating credit. Number. company. Transit Routing Number: Immediate Destination Name: Company Name: Originating Receivers routing number. Processing Bank Name. Company Name. Account Number: Receivers Immediate Origin: ACH Company ID: Company ID account number. Originator number, e.g. assigned to client. Dollar Amount: Amount of company tax id number. Entry Description: File entry individual item. Immediate Origin Name: description, i.e. payroll. $ Amount Relation: Anywhere Name of ACH Originator. SEC Code: Standard Entry or Exactly. File Creation Date: Date of file creation. Class Code for File, i.e. PPD, CCD, etc. Individual ID: Identification number entered by originator. File Creation Time: Time of file Effective Date: Date batch is ID Relation: Anywhere or creation. effective for settlement Exactly. File ID Modifier: Alphanumeric Date Processed: Date batch Individual Name: Name of character used to uniquely processed through receiver. identify multiple files created on Key s ACH System. Discretionary Data: Optional the same day. Time Processed: Time batch data input by originator. Entry/Addenda Count: Count processed through Transaction Code: Standard of entries and addenda. Key s ACH System. ACH Transaction code for debits Total Credit Amount: Dollar Status: File status, including or credits. amount of credits. delete, normal, suspended, Original Account No: Account Total Debit Amount: Dollar rejected. number of receiver. amount of debits. Credit amount: Total credit Original T/R Number: Routing Date Processed by PEP+: amount for batch. number for receiver s account. Date processed by Key s ACH Debit Amount: Total debit Date Collected: Date Key s System. amount for batch. ACH System collected the Time Processed by PEP+: Entry Addenda: Number of transaction. Date processed by Key s ACH addenda records for this batch. Time Collected: Time Key s System. Count: Number of entries for ACH System collected the File Number: Unique identifier this batch. transaction. assigned by Key s ACH System. Hash Total: Used to validate Date Distributed: Date Key s Status: File status, including numbers; usually routing ACH System distributed the delete, normal, suspended, number. rejected. transaction into the ACH Network. Time Distributed: Time Key s ACH System distributed the transaction into the ACH Network. Scheduled Dist. Date: Date transaction is scheduled for distribution. Scheduled Dist Time: Time transaction is scheduled for distribution. PAR#: Assigned by Key s ACH System Addenda Record Detail: Additional information which accompanied a transaction 2015 KeyCorp. KeyBank is Member FDIC

13 Entering Receiver Search by Account Number 1. From the ACH Direct Main Menu, click File/Transaction Inquiry. 2. Click Account Search under File/Transaction Inquiry KeyCorp. KeyBank is Member FDIC

14 3. The result will be the Account Search screen. a. The following fields are required: i. Account Search Receiver must be displayed. ii. Account Number Select the relevant account number from the drop down box to be searched iii. From Date Select a desired beginning date for the search period iv. To Date Select a desired end date for the search period b. Enter any remaining desired search criteria then click Search. Note: The Search timeframe is limited to no more than ten (10) days 2015 KeyCorp. KeyBank is Member FDIC

15 4. The result will be the Warehouse Search Result screen populated with each transaction meeting the search criteria. For additional detail on a particular transaction click the radio button next to the transaction then click Show Item Details. 5. The result will be the transaction specific detail KeyCorp. KeyBank is Member FDIC

16 6. In the event a received transaction contains addenda information, scroll to the bottom of the Warehouse Detail Inquiry view and click Show Addenda to view. 7. The result will be any addenda information which was received with the transaction KeyCorp. KeyBank is Member FDIC

17 Receiver Search Glossary The table below is a guide for use when searching as an ACH transaction Receiver. Account Number: Account number of company Account Search Options Detail Company Name: Originating Company Name. Company Name: Originating Company Name. Company ID: Company ID assigned to client. Company ID: Company ID assigned to client. SEC Code: Standard Entry Class Code for File, i.e. SEC Code: Standard Entry Class Code for File, PPD, CCD, etc. i.e. PPD, CCD, etc. Entry Description: File entry description, i.e. Entry Description: File entry description, i.e. payroll. payroll. Effective Date: Date file is effective for settlement. Effective Date: Date file is effective for settlement. Transaction Type: Debit or credit. Transaction Type: Debit or credit. Transit Routing Number: Receivers routing Transit Routing Number: Receivers routing number. number. Discretionary Data: Account Number: Receivers account number. Optional data input by originator. Dollar Amount: Amount of individual item. Dollar Amount: Amount of individual item. Individual ID: Identification number entered by $ Amount Relation: Anywhere or Exactly. originator. Individual ID: Identification number Individual Name: Name of receiver. entered by originator. Discretionary Data: Optional data input by ID Relation: Anywhere or Exactly. originator. Individual Name: Name of receiver. Original Account No: Account number of receiver. Original T/R Number: Routing number for receiver s account. Date Collected: Date Key s ACH System collected the transaction from the ACH Time Collected: Time Key s ACH System collected the transaction from the ACH 2015 KeyCorp. KeyBank is Member FDIC

18 Scheduled Dist. Date: Date transaction is scheduled for distribution. Scheduled Dist Time: Time transaction is scheduled for distribution. PAR#: Assigned by Key s ACH System. Addenda Record Detail: Addenda string 2015 KeyCorp. KeyBank is Member FDIC