Business Online Banking ACH Reference Guide

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1 Business Online Banking ACH Reference Guide

2 Creating an ACH Batch Select ACH Payments on the left-hand side of the screen. On the Database List screen, locate the Database to be processed, and place a check mark in the column to the left of the Database Name. Click the Create Batch button at the bottom of the screen. On the Create Batch screen, select an effective date (default is next business day), and click OK.

3 The Batch List screen will display a message that batch is being created. Refresh the page using either the Refresh button in the browser window or the F5 button on the keyboard. ACH Batch will display with a status of Entered. To release the batch, place a check mark in the first column of that batch, and click the Release button at the bottom of the page.

4 In the pop-up box that appears, enter the 6-digit code from user s assigned token and click OK. *To retrieve a 6-digit code, simply press the button on the front of the security credential, and wait for the code to appear. Security codes are valid for 30 seconds only. The Status column will change to Released and then to Submitted when the bank has received the file for processing.

5 Creating an ACH Database Click ACH Payments on the left-hand side of the screen. On the Database List screen, click the Add button at the bottom of the page. On the Add Database screen, populate the following fields: 3 Company Account number to be debited or credited 3 Application Type of transaction (e.g., Payroll, Book Transfer, Vendor Payments) 3 Database Name Description of the database being created Click the Save button.

6 The Database Summary screen will load automatically. Click the Add button to create a new recipient in the database. On the Database Detail screen, populate all required fields denoted with a red asterisk (*). Populate optional fields as desired. Click the Save button or Save and Add Another to clear the fields for a new recipient.

7 Editing an Existing ACH Recipient Click ACH Payments on the left-hand side of the screen to load the Database List. Locate the Database that needs to be edited and click on the Name of the Database.

8 On the Database Summary screen, click on the Name of the recipient to be edited. Input updated information for the selected recipient on the Database Detail screen. Click Save or Save and Add Another to clear the fields for a new entry.

9 ACH Import To create an ACH Import Format, select the Setup menu from the left-hand navigation menu. Under Formats & Templates, click Create ACH Import Formats.

10 On the Manage ACH Import Formats page, click the Add button. On the Add Format screen, populate all the necessary fields. Click the Save button.

11 On the Format Definition page enter the following: 3 Header Lines Indicate how many header lines are on the file to be imported 3 Update Entries By Set to Update Existing and Create New 3 Field Properties Match the column on the file to be imported with a numeric value in the Field Number column Ex. Column A on a file to be imported would be input as Field Number. Once all necessary fields have been populated, click the Save button at the bottom of the page.

12 To load the import file, click on ACH Payments on the left-hand side of the screen. On the Database List screen, click the Add button at the bottom of the page. On the Add Database screen, populate the following fields: 3 Company Account number to be debited or credited 3 Application Type of transaction (e.g., Payroll, Book Transfer, Vendor Payments) 3 Database Name Description of the database being created Click the Save button.

13 Click ACH Database List in the navigation menu at the top of the page. Locate the Database that was created for Import, and check the first column to the left of the name. Click the Import button at the bottom of the page. On the Database Import screen, select the format that has been created from the Import Format dropdown menu. Use the Browse button to locate the file to be imported. Click the OK button.

14 A message will appear that import of the file has been started. Refresh the page by using the Refresh button in the browser window or the F5 button on the keyboard. After refreshing the page, a message will appear with an import status. Click on the message to review the Import Report. The Import Report will list details of the transactions, and indicate any processing exceptions in the file. If there are no exceptions and import was successful, batch can be created to process the file.

15 To create an ACH Batch and process the file, select ACH Payments on the left-hand side of the screen. On the Database List screen, locate the Database to be processed, and place a check mark in the column to the left of the Database Name. Click the Create Batch button at the bottom of the screen. On the Create Batch screen, select an effective date (default is next business day), and click OK.

16 The Batch List screen will display a message that batch is being created. Refresh the page using either the Refresh button in the browser window or the F5 button on the keyboard. ACH Batch will display with a status of Entered. To release the batch, place a check mark in the first column of that batch, and click the Release button at the bottom of the page. PAGE 8

17 In the pop-up box that appears, enter the 6-digit code from user s assigned token and click OK. *To retrieve a 6-digit code, simply press the button on the front of the security credential, and wait for the code to appear. Security codes are valid for 30 seconds only. The Status column will change to Released and then Submitted when the bank has received the file for processing.

18 Loading a NACHA File Click ACH Payments on the left-hand side of the screen. Click ACH Validator in the navigation menu across the top of the page.

19 Click Browse to locate the NACHA file. Once the file has been selected, click OK. The message below will display once the validation has been started.

20 Refresh the screen using the Refresh button in the browser window or the F5 button on the keyboard. Once the page has been refreshed, click the hyperlink that appears on the top of the page. If the result is Successful, click ACH Batch List in the top navigation menu. The file will be on the Batch List in a status of Entered.

21 Accessing a Batch Report Click ACH Payments on the left-hand side of the screen. In the navigation menu across the top of the page click ACH Batch List. Locate the batch for which details need to be accessed, and place a check mark in the first column.

22 Click the Batch Report button located at the bottom of the page. On the Batch Summary Report screen, click the Display button.

23 Batch Report will display in a pop-up window.

24 Releasing a Batch Click ACH Payments on the left-hand side of the screen. Select Batch List from the navigation menu across the top of the page. Locate the batch that should be released in Entered status. Place a check mark in the first column of that batch and click the Release button at the bottom of the page.

25 In the pop-up box that appears, enter the 6-digit code from user s assigned token and click OK. *To retrieve a 6-digit code simply press the button on the front of the security credential, and wait for the code to appear. Security codes are valid for 30 seconds only. The Status column will change to Released and then to Submitted when the bank has received the file for processing.

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