Breaking Down and Understanding Office 365 Michael Noel
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2 Breaking Down and Understanding Office 365 Michael Noel CCO
3 Michael Author of 19 books including the best selling SharePoint Unleashed series Presented at over 200 events in over 70 countries around the world Microsoft SharePoint MVP, first awarded in 2007 Partner at Convergent Computing in the San Francisco Bay Area (cco.com)
4 What We ll Discuss Office 365 Overview Office 365 Components Exchange Online SharePoint Online Skype for Business OneDrive for Business Yammer New Tools and Add-ons (Delve, Clutter, etc.) Office 365 Licensing Migration to Office 365
5 Office 365 Service Offerings When purchasing Office 365 licenses, you gain access to the entire stack of Microsoft s online offerings Exchange Online for Messaging SharePoint Online for collaboration and document management OneDrive for Business Skype for Business
6 Administration of Office 365 Administered either through web based Admin Console Alternatively can be administered using native PowerShell scripts
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8 Overview of Features 50GB(+) Mailboxes for each user Built-in archiving and records retention options High Availability and Disaster Tolerance built-in through the use of Database Availability Groups Essentially, the same proven technology used by Microsoft Exchange Server and used and understood by millions of Outlook users for messaging and calendaring but without the back-end server administration overhead
9 Exchange Online Plans Exchange Online Plan 1 Exchange Online Plan 2 50GB Mailboxes / 150MB Message Send Outlook Support Web-Based Access Outlook App for Mobile Clutter / Inbox Management Document Collaboration with OneDrive for Business Office 365 Groups Third-Party Apps Extension Anti-Malware/Anti-Spam In-Place Hold Unlimited Storage Hosted Voic Data Loss Prevention (DLP)
10 Site Mailboxes Site Mailboxes provide for a centralized location for all communications on a particular project. Integrated with SharePoint Online
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12 Document and Records Management Primary use case scenario for SharePoint Online Provides for the ability to save and store documents Advanced functionality including: Document check-in/checkout Versioning Multi-authoring
13 Business Intelligence Provides the ability to display business information in graphical format Tools include PowerPivot, Excel Services, and Power View
14 Enterprise Search Findability is the ability to be able to quickly and easily find relevant information FAST Search within SharePoint provides for the following: Contextual Search Personalized Results Document Preview Enterprise Search
15 Plan Offerings A la carte plans: Plan 1: Basic SharePoint Functionality SharePoint Online Plan 1 SharePoint Online Plan 2 Plan 2: Basic + Advanced Search, BCS, InfoPath Forms Services, DLP, ediscovery Hold and Export, Video Search, WCM, BI Center, Excel Services, PowerView, Power Pivot Office 365 Plans (More on this) SharePoint Online is missing the following features that SharePoint On-Premises provides: -enabled lists/libraries, IRM with AD RMS, PowerPoint Automation Services, Some WCM functionality, PerformancePoint Services, SQL Server Reporting Services, Scorecards and Dashboards App Catalog and Marketplace Team Sites Work Management External Sharing Basic/Standard Search Content Management Records Management Access Services SharePoint Workflows Enterprise Search E-discovery, ACM, Compliance Excel Services, PowerPivot, PowerView Visio Services Form Based Application Business Connectivity Services
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17 Skype for Business Very recently renamed tool, previously known as Lync Online, which has been transitioned out as of 14 April, 2015 The Cloud based version of Microsoft s On-Premises Tool for Instant Messaging, Video Conferencing, etc. Exchange 2000 Conferencing Server Live Communications Server (LCS) 2003 Office Communications Server (OCS) 2007 Lync Server 2010/2013 Lync Online Skype for Business Currently related to traditional consumer Skype in name only, though integration is being built-in
18 Features Skype for Business On- Premises Skype for Business Plan 1 Skype for Business Plan 2 Rich Presence, IM (1:1 and multiparty), Microsoft Office interoperability Public Cloud IM/P federation with Windows live Skype Connectivity Persistent Chat Skype for Business to Skype for Business Calling (voice and HD video, 1:1) Skill Search (requires SharePoint Server) Desktop, Application, and Whiteboard Sharing Multiparty (3+) Audio/Video/Content Sharing (Scheduled and Ad hoc) Meeting Controls (Organizer, Lobby Experience, Join From) Enhanced In-meeting Note Taking with OneNote Sharing Skype for Business Audio Conferencing Interoperability with 3rd Party Audio Conferencing Providers Skype for Business Multi-party Video Enterprise Voice Functionality (Incl.Malicious Call Trace, E911, Call Park) Skype for Business Mobile Clients Skype for Business Web App
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20 Features Purpose-built file sharing application Upload and share large files with local and/or remote users
21 OneDrive for Business Choose whether files must be shared with authenticated users or whether they can be shared with unauthenticated users Unlimited storage space for Office 365 users * 10GB maximum file upload size
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23 Enterprise Social and Yammer Enterprise Social provides Facebook for the Enterprise capabilities Microsoft acquired Yammer to provide for SaaS based Enterprise Social features Free as part of Office 365 Enterprise or Business Plans
24 Added Features and Functionality
25 Microsoft Delve
26 Office Groups
27 Office Video
28 Microsoft Clutter
29 Roadmap
30 Licensing
31 Licensing Home/Personal/Student Plans Office Online Office 365 Personal Office 365 Student Office 365 Home (5 Users) Price/user/month free $6.99 $6.99 $9.99 Office on up to 5 PCs/Macs Office on up to 5 tablets/phones Online Office Word/Excel/PowerPoint Offline Storage 1TB File Storage Skype *2 PC/Macs *2 Devices *15GB
32 Licensing Small Business (up to 300 users) Office 365 Business Essentials Office 365 Business Office 365 Business Premium Price/user/month $5.00 $8.25 $12.50 Office on up to 5 PCs/Macs Office on up to 5 tablets/phones Online Office Word/Excel/PowerPoint 1TB File Storage Professional Digital Storytelling Tools 50GB Mailbox with Calendaring/Contacts Unlimited Online Meetings with Skype for Business Corporate Social Network
33 Plan Licensing Enterprise/Govt/Edu Plans A la carte Plans Office Pro Plus Exchange Online Plan 1 Exchange Online Plan 2 SharePoint Online Plan 1 SharePoint Online Plan 2 Skype for Business Plan 1 Skype for Business Plan 2 Yammer Enterprise OneDrive for Business (Personal Plan) Kiosk Plans K1 Exchange Online Only Enterprise/Govt/Edu Plans E1 E3 E4 E5 (future) Price/user/month $12 $4 $8 $5 $8 $2 $5.50 $5 $5 $4 $2 $8 $20 $22? Office Web App (R/W) Office Web App (Read) * Full Office Pro Plus Suite Advanced Search, Access, Visio/Excel Services Collaboration in Sites Voice / Telephony * Voic / Archiving (50GB+,) DLP / Calendaring Application Sharing / Multiparty / Advanced IM / Online Meetings IM / Presence Enterprise Social External File Sharing
34 Preguntas? Michael Linkedin.com/in/michaeltnoel Slideshare.net/michaeltnoel Facebook.com/michaelnoel
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