Office 365 SharePoint Online

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1 Office 365 SharePoint Online May 8, 2012 Statera Consultants: Erin Giffin Thomas Baer

2 Agenda Overview of SharePoint Online capabilities Demo User Experience Admin Experience Online vs. OnPrem Hybrid Scenario Development Considerations Questions and Answers

3 The Future of Productivity for the Enterprise

4 What can I do with share

5 documents and information Share and manage personal documents and information Keep teams in sync and manage important projects

6 SharePoint Online new features

7 DEMO

8 Administration

9 Administration UX

10 Administration UX

11

12

13 SharePoint features not available yet in Office 365

14 Detailed Comparison Sites Communities Content Search Insights Composites Service Specific SharePoint Lists Web Parts Multi Lingual User Interface (MUI) Permissions Management Quota Templates Secure Store Service (Tenant Level) Connections to Microsoft Office Clients Public Website (one per tenant) Audience Targeting Cross Browser Support External Sharing SharePoint Ribbon Office Web Apps integration SharePoint Workspace 2010 Out of the Box Web Parts Templates Audit Opening and Downloading Records Center Word Automation Services Ask Me About Blogs Colleague Suggestions Colleagues Network Discussions Enterprise Wikis Keyword Suggestions Memberships My Site: My Content My Site: My Newsfeed My Site: My Profile Note Board Organization Browser Photos and Presence Ratings Recent activities Status Updates Tag Clouds Tag Profiles Tags Tags and Notes Tool Wikis On premises only In Place Legal Holds Document Sets Metadata driven Navigation Multi Stage Disposition Rich Media Management Shared Content Types Support for Accessibility Standards Content Organizer Unique Document IDs Managed Metadata Service Audit Opening and Downloading Records Center Word Automation Services Online today Best Bets Duplicate Detection Metadata Driven Refinement People and Expertise Search Phonetics and Nickname Search Recently Authored Content Search Scopes Multiple Site Collection Search Site Search Click Through Relevancy View in Browser Basic Sorting Advanced Content Processing Tunable Relevance with Multiple Rank Profiles Business Intelligence Indexing Connector SharePoint 2010 Search Connector Framework Contextual Search Deep Refinement Federated Search Query Suggestions, Did You Mean? and Related Queries Relevancy Tuning Rich Web Indexing Enterprise Scale Search Similar Results Thumbnails and Previews Visual Best Bets Advanced Sorting Excel Services Visio Services Calculated KPIs Performance Point Services Business Intelligence Center Chart Web Parts Data Connection Library Dashboards Decomposition Tree Excel Services and PowerPivot for SharePoint Client Object Model Event Receivers LINQ for SharePoint Solution Packages REST and ATOM Data Feeds Ribbon and Dialog Framework Silverlight Web Part Workflow Models Access Services Browser Based Customizations Business Data Connectivity Services External Data Column Business Data Web Parts External Lists SharePoint Designer 2010 Forms: Out of Box workflows and customization through SharePoint Designer 2010 InfoPath Forms Services Sandboxed Solutions SharePoint Timer Jobs Custom Installed InfoPath form templates Business Connectivity Service Profile Page Business Data Integration with Office Client Developer Dashboard Multiple Site Collections per customer Manage Site Collection Features and quota Other Configure blocked file type Self service site creation Custom Managed Paths Roll up usage Analytics

15 High Level usage rights comparison Feature Partner Access Plan SharePoint Online Kiosk 1 and Kiosk 2 SharePoint Online E1 and E2 SharePoint Online E3 and E4 SharePoint Online Plan 1 SharePoint Online Plan 2 (external partners) Can access all team sites by default? No 1 Yes Yes Yes Yes Yes My Site No No Yes Yes Yes Yes Enterprise Features (Access, Business Connectivity Services (BCS), InfoPath Forms, Excel and Visio Services) Office Web Apps Adds storage to the company s overall pooled quota? Can be an administrator of tenant, site or site collection? Yes 2 Yes 3 No Yes 2 No Yes 2 View only No K1 View only K2 View and edit No E1 View only E2 View and edit Yes. 500MB per user subscription license View and edit View only View only Yes. 500MB per user subscription license Yes. 500MB per user subscription license Yes. 500MB per user subscription license No No Yes Yes Yes Yes 1 External partners can only access the sites they have been invited to by delegated site collection owners. 2 Can view and upload Visio diagrams, view and build external lists, build and visit Access based webpages, build and view embedded Excel graphs and create/publish, fill in and submit InfoPath forms. 3 Kiosk workers have read only rights except they can edit web based and InfoPath Forms only. For more detailed Microsoft licensing information, please visit the Product Use Rights (PUR) document page on the Microsoft Volume Licensing website.

16 Key Specifications Feature Storage (pooled) Storage per Kiosk Worker Storage per external user Additional storage Site collection storage quotas My Site storage allocation (does not count against tenant s overall storage pool) Site collections (#) per tenant Total storage per tenant File upload limit External Users (PALs) time the next major Office 365 update. Microsoft Office support Microsoft Access 2010 Description 10 gigabytes (GB) base customer storage plus 500 megabytes (MB) per enterprise user subscription license (E1 E4) Zero (0). Licensed Kiosk Workers do not bring additional storage allocation. Zero (0). Licensed external users do not bring additional storage allocation. Available at a cost per gigabyte (GB) per month. No minimum purchase. Please review the Office 365 price list at Up to 100 gigabytes (GB) per site collection 500 megabytes (MB) of personal storage per My Site (once provisioned) *Note: the storage amount on individual s My Site storage cannot be adjusted. Up to 300 (non My Site site collections) Up to 25 terabytes (TB) per tenant 250 megabytes (MB) per file 50 PALs are included per tenant. Current Feature Preview allows for usage rights of up to 1000 external users without requiring additional PALs. Microsoft reserves the right to charge for additional PALs beyond 50 at the Microsoft Excel 2007 and 2010 Microsoft InfoPath 2010 Outlook 2007 and 2010 Microsoft OneNote 2010 Browser support Internet Explorer 7 Mobile device support Internet Explorer 8 Internet Explorer 9 Windows Phone 7.5 codenamed "Mango" or later Windows Mobile 6.1 or later Nokia S or later Apple iphone 3.0 or later Blackberry 4.2 or later Android 1.5 or later PowerPoint 2007 and 2010 Microsoft SharePoint Designer 2010 Word 2007 and 2010 SharePoint Workspace 2010 Project Professional 2010 Firefox 3 and higher Safari on Macintosh OS X 10.5 Chrome

17 Deployment On-Premises Coexistence Cloud Service Single sign-on experience online and on premises With identity federation and directory synchronization + Complete control and ownership of hardware, maintenance, resources, and administration Migrate some capabilities to SharePoint Online and access both on-premises and online sites with the same domain credentials Microsoft will regularly deliver new features and capabilities to SharePoint Online

18 Hybrid Cloud Single Sign-on provides access to content online and on-premises Employee accesses relevant content online and on-premises depending on the task they are performing They cannot perform a unified search across online/on premise Common workloads Sites Content Communities SharePoint Search Basic Composite Apps/Forms Common workloads Insights Content Composites FAST Search Internet Sites

19 Developer extensibility Development

20 Developer extensibility

21 Pre Move Considerations Planning Activities Site Design Delegated Administration Prepare for the Sandbox

22 Q & A

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