Microsoft Office 365 for G Cloud - Pricing. G-Cloud Pricing Document in response to G-Cloud ITT tender

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1 for G Cloud - Pricing G-Cloud Pricing Document in response to G-Cloud ITT tender RM1557iv G-Cloud RFx Rev 1.0 Oct 2013

2 The names of actual companies and products mentioned herein may be the trademarks of their respective owners. The information contained in this document represents the current view of Microsoft Corporation on the issues discussed as of the date of publication and is subject to change at any time without notice to you. This document is provided as-is. Information and views expressed in this document, including URL and other Internet Web site references, may change without notice. You bear the risk of using it. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT. This document does not provide you with any legal rights to any intellectual property in any Microsoft product. You may copy and use this document for your internal, reference purposes. This document is confidential and proprietary to Microsoft. It is disclosed and can be used only pursuant to a nondisclosure agreement. The descriptions of other companies products in this document, if any, are provided only as a convenience to you. Any such references should not be considered an endorsement or support by Microsoft. Microsoft cannot guarantee their accuracy, and the products may change over time. Also, the descriptions are intended as brief highlights to aid understanding, rather than as thorough coverage. For authoritative descriptions of these products, please consult their respective manufacturers. Microsoft may have patents, patent applications, trademarks, copyrights, or other intellectual property rights covering subject matter in this document. Except as expressly provided in any written license agreement from Microsoft, the furnishing of this document does not give you any license to these patents, trademarks, copyrights, or other intellectual property. All trademarks are the property of their respective companies Microsoft Corporation. All rights reserved. Microsoft, Access, Active Directory, Backstage, Excel, InfoPath, Internet Explorer, Lync, OneNote, Outlook, PowerPoint, PowerShell, SharePoint, Silverlight, Windows Live, Windows Mobile, Windows Server, Windows Vista, and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. The names of actual companies and products mentioned herein may be the trademarks of their respective owners. Commercial in Confidence Page 2

3 Pricing, Licensing, Ordering and Transacting IMPORTANT INFORMATION Please Read: The G-Cloud Framework provides an appropriate procurement vehicle in which to purchase Microsoft cloud services. Guidelines on procurement approach are provided by Government Procurement Service. Once you have reviewed the documentation and details on the CloudStore, completed selection, and your procurement decision has been made to proceed using the G-Cloud Framework route please contact your Microsoft Account Manager or Large Account Reseller who will assist with the transaction. If you do not have a contact please It is important that Microsoft captures the details of your requirements in the Schedule 2 G-Cloud Order Form which forms part of the Call-Off contract. This must be generated and agreed in collaboration with the customer in order that purchase details, correct pricing and terms are captured. Please do not initiate a transaction with your LAR or on the Microsoft Portal before first agreeing details on the G-Cloud Order Form. Also please do not use the generic Order Form template, but the version provided by Microsoft that has been amended to capture important Management Information for the Government Procurement Service as well as internal operational information. Transacting your G-Cloud Call-Off Customers can purchase Office 365 using two transaction mechanisms: 1) Enterprise Licensing : Customers can leverage their existing Volume Licensing Agreements including Enterprise Agreements, Campus and School Agreement Programs. Customers can generally transact using an existing or new Enterprise Agreement Enrolment as a one off annual cost, or to the duration of the next anniversary of their Agreement. The term is to next the anniversary of Enterprise Agreement or 12 months, whichever is sooner. Minimum order quantity is 1 user. For Office 365 Dedicated minimum order quantity is 30,000 users. Please discuss Volume Licensing options with your Microsoft Account manager and Large Account Reseller. 2) MOSP : Using the direct Microsoft Services Portal (MOSP) at FX aspx customers pay online for monthly billing using a credit card or invoice options. Term is initially 12 months, and then monthly. Please refer to Microsoft Services Agreement at ENG.htm Minimum order quantity is 5 users. Office 365 Dedicated and some Office 365 SKUs are not available through MOSP check Table 1. below. Commercial in Confidence Page 3

4 Trial Subscriptions Microsoft offers free trials of Office 365. Please speak to your Microsoft Account manager and/or follow the link to sign up for a free 30 day trial enterprise-e3-business-software-fx aspx Purchasing Office 365 from a Trial Subscription Once you have made the decision to purchase a subscription, you have your choice of two options: 1. Convert an existing trial subscription to a paid subscription: If you choose to convert your trial subscription to a paid subscription of the same plan, your end users on the trial subscription are automatically transferred (with service data) to the paid subscription. 2. Purchase a new paid subscription: If you choose to purchase a new paid subscription, or a paid plan that is different from your trial subscription, you may need to manually assign your users to the paid subscription. The subscription term will begin on the day you convert to or purchase the new paid subscription plan. Customers with Current Microsoft Enterprise Agreements should contact their appointed Microsoft Account Manager in order to maximise the benefits of a current Enterprise Agreements Commercial in Confidence Page 4

5 CloudStore Main Catalogue Pricing Office 365 Further details on Office 365 service options can be found in the following Section 1.2 Enterprise Licensing* 1 Minimum Order Quantity 1 * 2 MOSP Minimum Order Quantity 5 Further Pricing Variants *3 Lot G-Cloud Ref# Short Description Pricing Pricing Lot 3 3.G Exchange Plan pupm 2.30 pupm Lot 3 3. G Exchange Plan pupm 4.60 pupm See Table 2. Lot 3 3.G Legal Hold & Archive 1.66 pupm 1.30 pupm Lot 3 3.G Exchange Kiosk 0.94 pupm 0.98 pupm Lot 3 3.G Office 365 Plan K pupm 2.00 pupm See Table 3. Lot 3 3.G Office 365 Suite E pupm 3.90 pupm Lot 3 3.G Office 365 Suite E pupm 8.59 pupm See Table 4. Lot 3 3.G Office 365 Suite E pupm 10.31pupm Lot 3 3.G SharePoint Plan pupm 1.70 pupm Lot 3 3.G SharePoint Plan pupm 4.00 pupm See Table 5. Lot 3 3.G Lync Plan pupm 0.98 pupm Lot 3 3.G Lync Plan pupm 2.90 pupm See Table 6. TABLE 1. All Pricing exclusive of VAT. * 1 Additional beneficial pricing is available for Enterprise Agreement customers who wish to upgrade to Office 365. Please speak to you Microsoft Account Manager or LAR for further details. * 2 Minimum order quantity for Office 365 Dedicated is 30,000 seats. See Table 2,3 and 4 for Office 365 Dedicated pricing. Microsoft Solution Alignment Workshop and Microsoft Consultancy Services required for deployment/migration. *3 See Table 7. for Education Pricing Commercial in Confidence Page 5

6 Office Price Variants Options Pricing quoted per user per month Exchange Kiosk Exchange (Plan 1) Legal Hold & Archive Exchange (Plan 2) Exchange P1 Dedicated VL Pricing MOSP Pricing n/a Mailbox size 2GB 50 gigabytes (GB) * 1 n/a Unlimited * 2 25 gigabytes (GB) * 1 Outlook Web App (regular and light versions) Yes Yes n/a Yes Yes POP Yes Yes n/a Yes Yes IMAP No Yes n/a Yes Yes Outlook Anywhere (MAPI) Microsoft Exchange ActiveSync No Yes n/a Yes Yes Yes Yes n/a Yes Yes Exchange Web Services No * 3 Yes n/a Yes Yes Inbox rules No Yes n/a Yes Yes Delegate access No * 4 Yes n/a Yes Yes Instant messaging interoperability in OWA No Yes * 5 n/a Yes * 5 Yes * 5 SMS notifications No Yes n/a Yes Yes Custom retention policies Yes Yes n/a Yes Yes Multi-mailbox search Yes Yes n/a Yes Yes Personal archive No Yes Yes Yes Yes Voic No No No Yes No Legal hold No No Yes Yes No TABLE 2. * 1 50 GB of storage apportioned across the user s primary mailbox and personal archive * 2 50 GB of storage in the user s primary mailbox, plus unlimited storage in the user s personal archive. Refer to the personal archive section of this document for further information regarding unlimited storage in the archive * 3 Direct access to Kiosk user mailboxes via Exchange Web Services is not permitted. However, line of business applications can use Exchange Web Services impersonation to access Kiosk user mailboxes * 4 Cannot access other users mailboxes, shared mailboxes, or resource mailboxes. * 5 requires Lync or Microsoft Lync Server 2010 Futher details on Exchange limits here: Commercial in Confidence Page 6

7 Kiosk Options Pricing quoted per user per month Exchange Kiosk Plan K1 Exchange Kiosk Dedicated VL Pricing MOSP Pricing n/a Mailbox size 2GB 2GB 1GB Outlook Web App (regular and light versions) Yes Yes Yes POP Yes Yes Yes IMAP No No No Outlook Anywhere (MAPI) No No No Microsoft Exchange ActiveSync Yes Yes Yes Exchange Web Services No * 1 No * 1 No * 1 Inbox rules No No No Delegate access No * 2 No * 2 No * 2 Instant messaging interoperability in OWA No No No SMS notifications No No No Custom retention policies Yes Yes Yes Multi-mailbox search Yes Yes Yes Personal archive No No No Voic No No No Legal hold No No No TABLE 3. * 1 Direct access to Kiosk user mailboxes via Exchange Web Services is not permitted. However, line of business applications can use Exchange Web Services impersonation to access Kiosk user mailboxes * 2 Cannot access other users mailboxes, shared mailboxes, or resource mailboxes. Commercial in Confidence Page 7

8 Office 365 Suites Pricing quoted per user per month E1 E3 E4 E1 Suite Suite Suite Suite Dedicated VL Pricing MOSP Pricing n/a n/a Includes Exchange Plan 1 Includes Exchange Plan 2 Includes Exchange Plan 1 Dedicated Includes SharePoint Plan 1 Includes SharePoint Plan 2 Includes SharePoint Plan 1 Dedicated Includes Lync Plan 1 Includes Lync Plan 2 Includes Lync Plan 1 Dedicated Office Web Apps Yes Yes Yes No No Yes Yes No No No No Yes Yes Yes Yes No No Yes Yes No No No No Yes Yes Yes Yes No Yes Yes Yes Yes No No No Yes Yes Yes Yes Yes Lync Enteprise Voice CAL No No Yes No TABLE 4. Commercial in Confidence Page 8

9 SharePoint Options Pricing quoted per user per month SharePoint (Plan 1) E1 Suite SharePoint (Plan 2) E3 Suite VL Pricing MOSP Pricing Can access all team sites by default? Yes Yes Yes Yes My Site Yes Yes Yes Yes Enterprise s Yes. Can view and Yes. Can view and upload (Access, InfoPath Forms, Excel and No No upload Visio diagrams, build and Visio diagrams, build and visit Access-based Visio Services) visit Access-based webpages, build and view webpages, build and embedded Excel graphs view embedded Excel and create/publish, fill in graphs and and submit InfoPath forms create/publish, fill in and submit InfoPath forms Office Web Apps View Only for View Only for View Only for SharePoint SharePoint Plan 1 View and edit for E1 SharePoint Plan 2 Plan 2 View and edit for E1 (includes Web Apps) View and edit for E1 View and edit for E3 (includes Web Apps) (includes Web Apps) (includes Web Apps) Adds storage to the Yes. 500MB per user Yes. 500MB per user Yes. 500MB per user Yes. 500MB per user company s overall subscription license subscription license subscription license subscription license pooled quota? Can be an administrator of tenant, site or site collection? Yes Yes Yes Yes TABLE 5. Commercial in Confidence Page 9

10 Lync Options Pricing quoted per user per month Table 6. Lync (Plan 1) Lync (Plan 2) VL Pricing MOSP Pricing Instant messaging (IM) and presence Yes Yes Lync-to-Lync audio/video calling (1-to-1) Yes Yes Lync federation (IM/presence/audio/video) Yes Yes Click-to-communicate in Office Yes Yes Authenticated attendee in Lync meetings* Yes Yes Microsoft Exchange ActiveSync Yes Yes Meetings No Yes (up to 250 attendees) Initiate ad-hoc and scheduled online meetings No Yes Initiate multiparty (3 or more users) Lync audio/video sessions Initiate interactive data sharing (screen/application/whiteboard) Interop with third-party dial-in audio conferencing services No No No Yes Yes Yes Commercial in Confidence Page 10

11 EDUCATION/ACADEMIC Options Pricing quoted per user per month Pricing for Students Exchange A2 Suite A3 Suite A4 Suite (Plan 1) (Equivalent to E2) (Equivalent to E3) (Equivalent to E4) Education Pricing Table 7a. Pricing for Faculty/Staff Exchange A2 Suite A3 Suite A4 Suite (Plan 1) (Equivalent to E2) (Equivalent to E3) (Equivalent to E4) Education Pricing Table 7b. Commercial in Confidence Page 11

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