UCDHS PepleSft HRMS 8.8 [Emplyee Self Service Applying fr Jbs] Emplyee User Guide Applying fr Jbs 8.8 Emplyee SS - Applying fr Jbs V4.0 9/12/2008
View Jb Pstings/Apply fr Jb... 4 Searching Fr all Jb Pstings... 5 Setting Search Criteria fr Specific Jb Pstings... 5 Srting Jb Pstings... 5 Viewing a Jb Psting... 6 Adding a Jb t Yur Basket... 6 Applying fr a Jb... 6 Step 1 - Cmpleting yu nline applicatin.... 7 Optin 1 - Prviding a resume... 7 Optin 2 - Nt Prviding a Resume...7 Step 2 Cntact Details...8 Step 3 Current & Prir Emplyment...8 Step 5 Languages...10 Step 6 Licenses and Certificates...10 Step 7 Hw did yu find ut abut us?... 11 Step 8 Additinal Infrmatin... 12 Step 9 - Submit Applicatin... 13 Jb Search Agent... 14 Creating a Jb Search Agent Prfile... 14 Resetting Yur Jb Search Agent Prfile... 14 Deleting Yur Jb Search Agent Prfile... 15 Using the Lkup Tl... 15 8.8 Emplyee SS - Applying fr Jbs V4.0 Page 2 f 15
Navigating t the Health System jbs page Open yur web brwser and g t: http://www.ucdmc.ucdavis.edu/hr/ n Then click n 8.8 Emplyee SS - Applying fr Jbs V4.0 Page 3 f 15
Signing On Sign n using yur Active Directry UserID and Passwrd. Sign In If yu cannt lgin with yur Active Directry please call the Help Desk: (916) 734 HELP View Jb Pstings/Apply fr Jb Navigatin: Emplyee Self Service >Recruiting Activities > Recruiting Activities Hme The Recruiting Activities Hme Page will appear in the middle f the screen. Use the View Jb Pstings/Apply fr Jb link t search current jb penings at the Health System, add a jb t yur jb basket, and then apply fr the jb by creating and submitting yur nline applicatin. 8.8 Emplyee SS - Applying fr Jbs V4.0 Page 4 f 15
Searching Fr all Jb Pstings Yu can search fr all jb pstings thrughut the Health System. 1. View Jb Pstings/Apply fr Jb. 2. Search. Setting Search Criteria fr Specific Jb Pstings Yu can set search criteria that will nly search fr jbs that may be f interest t yu. Fllw these steps: 1. View Jb Pstings/Apply fr Jb. 2. Select any cmbinatin f the fllwing search criteria: Jb Categries: t search all jb pstings fr all jb categries d nt select a check bx. t search fr jb pstings fr specific jb categries select the check bx next t the categries yu want t search. Lcatin(s): t search fr jb pstings fr all Health System lcatins d nt specify a lcatin. t search fr jb pstings fr a specific Health System search n the lcatin lkup. Keywrds in Jb Title - type the keywrd in the Keywrd text bx. Other Miscellaneus Criteria - select yur chices frm the Regular/Temprary and Full/Part Time drp-dwn lists. 3. Search. Srting Jb Pstings Once yu cnduct a search fr a jb psting, the View Jb Pstings page refreshes t display all pen jbs that met yur search criteria. Yu can srt jb pstings by Psting Title, Jb Categry, Lcatin, r Reference by clicking the underlined clumn heading. Nte: Yu must click the Search buttn t refresh yur search results. ing the ENTER key n the keybard will nt start a new search. 8.8 Emplyee SS - Applying fr Jbs V4.0 Page 5 f 15
Viewing a Jb Psting Once yu cnduct a search fr a jb psting, yu can view a jb psting fr a particular jb by clicking the underlined jb title in the Psting Title clumn. Adding a Jb t Yur Basket Once yu cnduct a search and select a jb yu wuld like t apply fr, yu need t add the jb t yur Jb Basket. There are tw ways t d this: Select a check bx fr an pen jb n the Jb Pstings List sectin f the View Jb Pstings page. OR Add Jb t Basket when yu are viewing the Jb Descriptins page fr an individual jb psting. Applying fr a Jb After yu add a jb t yur Jb Basket, yu are ready t apply fr the jb. Fllw these steps: 1. Jb Basket t cnfirm yur Jb Basket lists the jb yu want t apply fr. Tip: If yur Jb Basket cntains a jb yu d nt want t apply fr, click Delete and then cnfirm yu want t remve the jb psting frm yur Jb Basket. 2. Apply fr Jbs in Basket. 3. Cmplete all required text bxes n the Apply fr Jb pages (see the detailed instructins belw fr infrmatin abut these pages) and then click Submit. 8.8 Emplyee SS - Applying fr Jbs V4.0 Page 6 f 15
Step 1 - Cmpleting yu nline applicatin. Applicants have the ptin f attaching, r nt prviding a resume. We strngly recmmend that yu attach yur resume. Optin 1 - Prviding a resume. Attach a Resume If yu have selected t attach a resume file yur next page will prmpt yu t find yur resume file n yur cmputer. the buttn t find yur resume n the cmputer/disk and duble-click the file yu wish t uplad. the the file transfer. buttn t cmplete 8.8 Emplyee SS - Applying fr Jbs V4.0 Page 7 f 15
Step 2 Cntact Details As an emplyee, yur infrmatin will be pulled int yur applicatin based n the data that is in the human resurce system. Nte: If this infrmatin is incrrect please ntify smene. Yu may edit yur cntact infrmatin fr yur applicatin (This des nt update yur emplyee recrd). n t the next page t mve Step 3 Current & Prir Emplyment As an emplyee, if yur emplyment data was entered at the time f yur hire yu may have data n this page. Please review yur data and add yur previus emplyment. This includes yur pertinent UCDavis emplyment data. t add yur emplyment. Yu many add as many rws f data as needed. the next page t mve n t 8.8 Emplyee SS - Applying fr Jbs V4.0 Page 8 f 15
Step 4 Educatin As an emplyee, if yur Educatin data was entered at the time f yur hire yu may have data n this page. Please review yur data and add any additinal educatin yu may have received. t add yur emplyment. Yu many add as many rws f data as needed. the next page t mve n t 8.8 Emplyee SS - Applying fr Jbs V4.0 Page 9 f 15
Step 5 Languages As an emplyee, if yur Language data was entered at the time f yur hire yu may have data n this page. Please review yur data and add any additinal languages yu may speak. t add yur emplyment. Yu many add as many rws f data as needed. the next page t mve n t Step 6 Licenses and Certificates As an emplyee, if yur Licenses and Certificates data was entered int the HR system yu may have data n this page. Please review yur data and add any additinal languages yu may speak. t add yur emplyment. Yu many add as many rws f data as needed. the next page t mve n t 8.8 Emplyee SS - Applying fr Jbs V4.0 Page 10 f 15
Step 7 Hw did yu find ut abut us? In mst cases, as an emplyee yu mst likely hear abut a jb pening by viewing the website. Select a Referral Surce and Referral Surce Detail frm the drp dwn menus prvided. the next page t mve n t 8.8 Emplyee SS - Applying fr Jbs V4.0 Page 11 f 15
Step 8 Additinal Infrmatin Please answer the fllwing questins. This page is mandatry. If yu answer yes t a questin with a cmment bx yu will be required t prvide mre infrmatin in the cmment bx. the next page t mve n t 8.8 Emplyee SS - Applying fr Jbs V4.0 Page 13 f 16
Step 9 - Submit Applicatin the buttn t submit yur applicatin fr review. Once yur applicatin as been submitted it may nt be changed. The applicatin is a snapsht f yur qualificatins at the pint in time f submissin. By clicking the submit buttn yu are certifying that all yur statements are true and cmplete. After yu click the yu will see a summary f yur applicatin. buttn Cngratulatins yu have successfully cmpleted the applicatin prcess! Lg back in whenever yu wuld like t check the status f the jb pstings yu have applied fr. the Recruiting Activities Hme link t cntinue with ther tasks. 4. OK n the Apply fr Jb - Submit Cnfirmatin page. Results: The Apply fr Jb Resume page appears. A cnfirmatin e-mail is sent t the e-mail address yu prvided in the E-mail Address text bx f the Apply fr Jb Cntact Details page. 8.8 Emplyee SS - Applying fr Jbs V4.0 Page 13 f 15
Jb Search Agent A Jb Search Agent lets yu create, update, r delete a jb search prfile. This jb search prfile is a list f criteria describing the type f psitin yu are interested in applying fr. Yur prfile criteria is cmpared t pen jb requisitins. If a match is fund, yu will receive an e-mail ntifying yu f the psitin. Creating a Jb Search Agent Prfile 1. Jb Search Agent. 2. Select any cmbinatin f the fllwing search criteria: Jb Categries: t receive all jb pstings fr all jb categries d nt select a check bx. t receive jb pstings fr specific jb categries select the check bx next t the categries yu want t search. Lcatin(s): t receive jb pstings fr all Health System lcatins d nt specify a lcatin. t receive jb pstings fr a specific Health System lcatin type the name f the city r use the lkup bx t select a city. Keywrds in Jb Title - type the keywrd in the Keywrd text bx. Other Miscellaneus Criteria - select yur chices frm the Regular/Temprary and Full/Part Time drp-dwn lists. 3. Save. 4. OK t cnfirm the save. Resetting Yur Jb Search Agent Prfile 1. Jb Search Agent. 2. Reset Search Criteria. 3. Select new search criteria. 4. Save. 5. OK t cnfirm the save. 8.8 Emplyee SS - Applying fr Jbs V4.0 Page 14 f 15
Deleting Yur Jb Search Agent Prfile 1. Jb Search Agent. 2. Delete. 3. Yes - Delete Using the Lkup Tl When the Lk up tl ( ) appears adjacent t a text bx, it means the infrmatin that yu enter in the text bx must be chsen frm the items listed in the bx. If yu d nt knw what items are cntained in the list, use this tl t help yu select ne. Fllw these steps: 1. ( ) when it appears next t a text bx. 2. Navigate t the item yu are lking fr and click the link. 8.8 Emplyee SS - Applying fr Jbs V4.0 Page 15 f 15