Instructions for Certify

Transcription

1 Lg int Certify using yur full Bwdin Cllege address and yur passwrd. If yu have frgtten yur passwrd, select Frgt yur passwrd? frm the Certify Lgin page and fllw the Lst Passwrd Wizard steps. Add receipts int yur Certify Wallet by selecting Receipts and chsing ne f the varius ptins available. This is where the receipts shw up nce they are added. If yu have Bwdin credit card expenses, yu will want t select Autmatic under Get Started (if yu d nt have a Bwdin credit card, please see Submitting an Expense Reprt Reimbursement Instructins ). Select Step 2 t use the Aut Expense Reprt Wizard. This is als where yur credit card expenses shw up. It usually takes a day r tw t shw up in yur wallet after purchase.

2 Add expenses and receipts t a new expense reprt (r existing reprt if yu have already started a draft reprt). Next Enter Reprt Name (e.g., July expenses). Start Date and End Date (if yu have expenses, please submit at least ne reprt a mnth) Yu d nt need t enter anything within the Descriptin field. Next

3 After reviewing the cnfirmatin page, select Next (there is ne expense and ne receipt in the example belw). If Link Receipts displays, select this item t match up yur receipts t the apprpriate credit card expenses (the system will attempt t match receipts autmatically, s this feature des nt always display if the receipts are already matched r if there are n receipts added t yur wallet). The green check mark indicates that the receipt is linked r if the amunt is under $50.00, yu d nt need a receipt.

4 If Cleanup Wizard displays, select this ptin t review/edit infrmatin. The wizard will take yu thrugh each expense but yu can als edit expenses by using the edit pencil icn and pen each expense individually. Verify/edit the department and categry cdes. Enter Type & Regin f travel Add the required infrmatin (i.e. meal attendees r flight infrmatin). Enter the reasn fr the expense. Yu can type ver the infrmatin that imprts frm the credit card cmpany if yu like r add t it. Credit card expenses will default t the cmpany paid, d nt reimburse me. Select next if there are additinal expenses r save and exit if this is the last expense.

5 If yu have ut f pcket expenses that require reimbursement, yu can add them at this pint r create a separate reprt. T add expenses, select the apprpriate receipt lcated in My Certify Wallet n the right (this will fill in sme f the fields and assciate the receipt with the expense).

6 If the amunt is under $50.00, yu wuld nt need a receipt and can just fill in each item under Add Expense. The Date Department number (yur accunt will be defaulted t a department number but yu can als select ther departments as needed) Categry cde Amunt Type Regin Vendr/Lcatin Reasn fr the expense (i.e. parking at airprt) Select, I paid fr this, please reimburse me. Save If the Department cde r Categry cde is nt in the drp dwn menu, select the NOT LISTED ptin and then manually key it int the Dept. Nt Listed r Categ. Nt Listed fields the apprpriate number. If yu select the categry cde fr meals, yu will be required t enter attendees f the meal.

7 Yu can cntinue t add additinal expenses in the same manner. Once yur expense reprt is cmplete, select submit fr apprval. Yur expense reprt will be sent via t yur designated apprver.

8 At the next screen yu have the ptin f adding an nte t yur expense reprt apprver r yu can just select submit. Yur expense reprt is nw n the way fr apprval and payment. Yu can view yur pending and archived reprts frm yur Certify hme page under My Expense Reprts. Depending n yur accunt settings, yu may receive an as yur expense reprt mves thrugh the prcess f apprval and payment. Payments are issued thrugh accunts payable via EFT methd int yur bank accunt. Fr assistance with Certify please cntact Rbin Saindn at rsaindn@bwdin.edu ext r Janna Lng at jlng@bwdin.edu ext. 3470