UCDHS PeopleSoft HRMS 8.8 External Applicants User Guide. External Applicants User Guide

Transcription

1 UCDHS PepleSft HRMS 8.8 External Applicants User Guide External Applicants User Guide 8.8 Applicants - External Applicants User Guide 1/22/2007

2 UCDHS PepleSft HRMS 8.8 External Applicants User Guide Table f Cntents Registering as an Applicant... 3 Updating Yur Cntact Details... 3 View Jb Pstings/Apply fr Jb... 4 Searching Fr all Jb Pstings... 4 Setting Search Criteria fr Specific Jb Pstings... 4 Srting Jb Pstings... 5 Viewing a Jb Psting... 5 Adding a Jb t Yur Basket... 5 Applying fr a Jb... 5 Jb Search Agent... 6 Creating a Jb Search Agent Prfile... 6 Resetting Yur Jb Search Agent Prfile... 6 Deleting Yur Jb Search Agent Prfile... 7 Using the Lkup Tl Applicants - External Applicants User Guide 2 f 7

3 UCDHS PepleSft HRMS 8.8 External Applicants User Guide Registering as an Applicant Althugh yu d nt need t register as a user t view current jbs available at the Health System, yu must register befre yu can apply fr a jb, r create a jb search agent prfile. Yu can register n the Apply fr Jb page. The system will nt prmpt yu t register until yu attempt t apply fr a jb nline. When yu are asked t register fllw these steps: 1. Type yur address in the Address text bx. 2. Type a passwrd in bth the Passwrd and Cnfirm Passwrd text bxes. 3. Click Register. Signing On Once yu are a registered user, yu can sign in by typing yur Address and Passwrd in the apprpriate text bxes n the Applicant Hme page and then click Signn. Yu can reach the Applicant Hme page by ging t the Health System HR website ( and clicking n the Apply fr Jbs link. When yu sign n, the Applicant Hme page refreshes t display additinal links available t registered users. Updating Yur Cntact Details If yur name, address, phne number, r address change at any time during the recruitment prcess, yu need t update yur Cntact Details s that the Health System can easily cntact yu. Fllw these steps: 1. Frm the Applicant Hme page, signn using yur address and passwrd. 2. Click Update Cntact Infrmatin. 3. Update yur name, address, telephne, r address, as necessary. 4. Click Submit. 8.8 Applicants - External Applicants User Guide 3 f 7

4 UCDHS PepleSft HRMS 8.8 External Applicants User Guide View Jb Pstings/Apply fr Jb Use the View Jb Pstings/Apply fr Jb link t search current jb penings at the Health System, add a jb t yur jb basket, and then apply fr the jb by creating and submitting yur nline applicatin. Searching Fr all Jb Pstings Yu can search fr all jb pstings thrughut the Health System. 1. Click View Jb Pstings/Apply fr Jb. 2. Click Search. Setting Search Criteria fr Specific Jb Pstings Yu can set search criteria that will nly search fr jbs that may be f interest t yu. Fllw these steps: 1. Click View Jb Pstings/Apply fr Jb. 2. Select any cmbinatin f the fllwing search criteria: Jb Categries: t search all jb pstings fr all jb categries d nt select a check bx. t search fr jb pstings fr specific jb categries select the check bx next t the categries yu want t search. Lcatin(s): t search fr jb pstings fr all Health System lcatins d nt specify a lcatin. t search fr jb pstings fr a specific Health System search n the lcatin lkup. Keywrds in Jb Title - type the keywrd in the Keywrd text bx. Other Miscellaneus Criteria - select yur chices frm the Regular/Temprary and Full/Part Time drp-dwn lists. 3. Click Search. 8.8 Applicants - External Applicants User Guide 4 f 7

5 UCDHS PepleSft HRMS 8.8 External Applicants User Guide Srting Jb Pstings Once yu cnduct a search fr a jb psting, the View Jb Pstings page refreshes t display all pen jbs that met yur search criteria. Yu can srt jb pstings by Psting Title, Jb Categry, Lcatin, r Reference by clicking the underlined clumn heading. Nte: Yu must click the Search buttn t refresh yur search results. Clicking the ENTER key n the keybard will nt start a new search. Viewing a Jb Psting Once yu cnduct a search fr a jb psting, yu can view a jb psting fr a particular jb by clicking the underlined jb title in the Psting Title clumn. Adding a Jb t Yur Basket Once yu cnduct a search and select a jb yu wuld like t apply fr, yu need t add the jb t yur Jb Basket. There are tw ways t d this: Select a check bx fr an pen jb n the Jb Pstings List sectin f the View Jb Pstings page. OR Click Add Jb t Basket when yu are viewing the Jb Descriptins page fr an individual jb psting. Applying fr a Jb After yu add a jb t yur Jb Basket, yu are ready t apply fr the jb. Fllw these steps: 1. Click Jb Basket t cnfirm yur Jb Basket lists the jb yu want t apply fr. Tip: If yur Jb Basket cntains a jb yu d nt want t apply fr, click Delete and then cnfirm yu want t remve the jb psting frm yur Jb Basket. 2. Click Apply fr Jbs in Basket. 3. Cmplete all required text bxes n the Apply fr Jb pages (see Cmpleting Yur Online Resumefr detailed infrmatin abut these pages) and then click Submit. 4. Click OK n the Apply fr Jb - Submit Cnfirmatin page. Results: The Apply fr Jb Resume page appears. A cnfirmatin is sent t the address yu prvided in the Address text bx f the Apply fr Jb Cntact Details page. 8.8 Applicants - External Applicants User Guide 5 f 7

6 UCDHS PepleSft HRMS 8.8 External Applicants User Guide Jb Search Agent A Jb Search Agent lets yu create, update, r delete a jb search prfile. This jb search prfile is a list f criteria describing the type f psitin yu are interested in applying fr. Yur prfile criteria is cmpared t pen jb requisitins. If a match is fund, yu will receive an ntifying yu f the psitin. Creating a Jb Search Agent Prfile 1. Click Jb Search Agent. 2. Select any cmbinatin f the fllwing search criteria: Jb Categries: t receive all jb pstings fr all jb categries d nt select a check bx. t receive jb pstings fr specific jb categries select the check bx next t the categries yu want t search. Lcatin(s): t receive jb pstings fr all Health System lcatins d nt specify a lcatin. t receive jb pstings fr a specific Health System lcatin type the name f the city r use the lkup bx t select a city. Keywrds in Jb Title - type the keywrd in the Keywrd text bx. Other Miscellaneus Criteria - select yur chices frm the Regular/Temprary and Full/Part Time drp-dwn lists. 3. Click Save. 4. Click OK t cnfirm the save. Resetting Yur Jb Search Agent Prfile 1. Click Jb Search Agent. 2. Click Reset Search Criteria. 3. Select new search criteria. 4. Click Save. 5. Click OK t cnfirm the save. 8.8 Applicants - External Applicants User Guide 6 f 7

7 UCDHS PepleSft HRMS 8.8 External Applicants User Guide Deleting Yur Jb Search Agent Prfile 1. Click Jb Search Agent. 2. Click Delete. 3. Click Yes - Delete Change Passwrd Use the Change passwrd link t change the passwrd yu use t sign n. Fllw these steps: 1. Click Change passwrd. 2. Type yur current passwrd in the Current Passwrd text bx. 3. Type yur passwrd in bth the New Passwrd and Cnfirm Passwrd text bxes. 4. Click OK. Using the Lkup Tl When the Lk up tl ( ) appears adjacent t a text bx, it means the infrmatin that yu enter in the text bx must be chsen frm the items listed in the bx. If yu d nt knw what items are cntained in the list, use this tl t help yu select ne. Fllw these steps: 1. Click ( ) when it appears next t a text bx. 2. Navigate t the item yu are lking fr and click the link. 8.8 Applicants - External Applicants User Guide 7 f 7