Finance Manager APPLICANT INFORMATION PACK Contents Introduction/Recruitment Timetable/How to Apply 2 The Role: Job Description, Person Specification & Additional Employment Information 3 Battersea Arts Centre- About and Mission 7 Battersea Arts Centre- Project Working 9 1
Introduction / Recruitment Timetable / How to Apply Dear Applicant, RE: Finance Manager Thank you for your interest in the above position. Please find the job advertisement, description and person specification in the following pages. Please read the guidance notes at the top of the application form and ensure that you complete all sections fully. CVs are not acceptable. When filling in your application form, please study the person specification carefully. If you do not demonstrate on the form how you fulfil the essential criteria for the position, you are unlikely to be successful in your application. For further information, or an informal chat about the post, please contact HR on 020 7326 8228. Please return your completed application form to recruitment@bac.org.uk by 10am on 4 th January 2016. Alternatively, you can return it via post to Recruitment, Battersea Arts Centre, Lavender Hill, London SW11 5TN, as long as it reaches us by the above closing date. After this time, applications will not be accepted. Successful shortlisted applicants will be interviewed on 8 th January 2016. Interviews will take place at the above address. The successful applicant will be expected to take up the post by ASAP. We look forward to receiving your application. Yours Sincerely, Suman Nota HR Manager 2
The Role: Job Description & Additional Employment Information Battersea Arts Centre is a public space where people come together to be creative, see a show, explore the local heritage, play or relax. The organisation s mission is to inspire people to take creative risks to shape the future. Shows and projects developed at Battersea Arts Centre also travel across the UK and the world. The finance team sits at the heart of BAC, and supports the delivery of a wide range of productions and projects. BAC is organised on a project basis, and the finance function forms the Financial Management project. The Finance Manager is a core player within the small finance team. The role reports directly to the part-time Chief Financial Officer, and manages a full time Finance Officer and part time Finance Assistant. In addition, they supervise the finance work of the Capital Administrator, who also works on other projects within BAC. The Finance Manager is responsible for core financial processes and reporting and budgeting systems, including the monthly management accounts, and they also provide focused business support to non-finance project leaders across BAC. They have particular responsibility for designing and producing the monthly trading accounts to support the management of BAC s commercial subsidiary and to support the financial and business strategy of the commercial business through timely and insightful analysis. The role would suit a dynamic individual who has the desire to play a key role in shaping the finance function across the range of BAC s activities. BAC is committed to developing the skills of its staff members, and this role would suit an individual who relishes new opportunities to learn and progress. We are interested in applications from people from all walks of life. You do not need to have any particular qualifications or have experience of working in an arts organisation or similar role. What you do need is a belief and commitment to Battersea Arts Centre s mission. 3
Reporting to: Responsible for: Chief Financial Officer Finance Officer The main role and responsibilities are detailed below. This role also includes carrying out any additional responsibilities as required by your manager or by the leadership of Battersea Arts Centre. Duties and Responsibilities: Business Support (Project accounting) Act as lead financial support to a number of projects within BAC, involving regular meetings with budget holders, building strong working relationships, assessing budgetary needs of projects, making recommendations and providing solutions as appropriate, to produce quarterly in-year reforecasts and play a key role in the preparation of annual budgets Production of monthly trading accounts for the Commercial subsidiary and forecasting and budgeting to develop the five year Commercial strategy. Training Working with CFO to lead and deliver training for non-financial managers Consolidating management accounts Lead the timely production of monthly reporting pack for consolidated and commercial entity, providing detailed commentary and presenting to senior leadership team monthly. Statutory accounts Preparation of year-end working files and first draft of statutory accounts for both BAC Charity and Commercial subsidiary. Be the first point of contact with the external auditors during the audit. System Accounting - Responsible for implementation and maintenance of all financial and accounting and Excel-based systems. Responsible for all VAT accounting and submission of group returns. Responsible for monthly payroll processing, PAYE and pension reporting. Ensure that all month end close activities are accurately completed and meet company deadlines Reconciliations: o Bank reconciliations for all company accounts o Intercompany accounting and reconciliationso Other Balance Sheet reconciliations o Monthly project income and expenditure reconciliations Manage the Finance Officer(s) o Fortnightly payroll o Sales ledger and credit control o Purchase ledger review and invoice coding o Banking, petty cash and company credit cards o Intercompany recharges Undertake any other duties as reasonably instructed by the Chief Financial Officer. 4
The Person: Person Specification Education & Training ESSENTIAL First degree level qualification Part qualified accountant (CCAB) or equivalent experience IT Skills Sage 50 to systems accountant level (or equivalent accounts package); Sage payroll (or equivalent package) Advanced Excel skills Relevant Experience Demonstrable management accounting experience Good knowledge of financial accounting principles and practice; Good working knowledge of Purchase Ledger, Sales Ledger and Nominal Ledger systems, including month end and annual journal postings and reconciliations, in a SME environment; Payroll processing and reporting requirements; VAT and PAYE systems Personality Ability to demonstrate initiative, be proactive and offer a solutionoriented approach High degree of integrity Reliability and commitment Accuracy and attention to detail Strong efficiency and organisation A positive and flexible approach A commitment to Battersea Arts Centre s mission and vision Confident, professional, enthusiastic and self-motivated Ability to work effectively in a team, whilst also being able to work independently General Willingness to participate in the wider work of Battersea Arts Centre DESIRABLE Knowledge of SORP a distinct advantage Experience of working in a small or medium sized organisation Experience of project working Supervisory experience A demonstrable enthusiasm for the arts 5
Terms and conditions Salary: Hours: Overtime: Holidays: Probation period: Notice period: Contract Period: Workplace Pension Scheme: Staff Benefits 28-33k pa gross dependent on skills and experience 35 per week (5 days a week) - excluding a daily one-hour lunch break. Occasional evening and weekend work may be required, and Battersea Arts Centre staff are expected to attend performances and be a part of the artistic life of the organisation. No overtime payments: Battersea Arts Centre operates a Time Off in Lieu System to be taken within two weeks of accrual 4 weeks per year pro rata (5 weeks following one full year of service) in addition to public holidays. 6 months 3 months Permanent BAC s pension scheme is provided by NEST. Complimentary tickets for performances at BAC (subject to availability and staff ticket policy) Cycle to Work Scheme Childcare Voucher Scheme Discount on tea/coffee and meals in the BAC cafe (subject to discount policy) 5 development days pro rata which can be spent outside the organisation developing professional skills 6
Battersea Arts Centre About Battersea Arts Centre encourages people to test and develop new ideas with members of the public a process called Scratch. Scratch is used by artists to make theatre, by young people to develop entrepreneurial ideas and by local people who want to get creative. Battersea Arts Centre also uses Scratch to work with museums to find creative ways to engage people in local heritage. The organisation has successfully sparked new approaches to creativity in the UK and further afield. Scratch has been adopted as far afield as Sydney and New York and shows and projects developed by people at Battersea Arts Centre travel across the UK and the world. Battersea Arts Centre Welcomes over 100,000 people to its building every year Inspires the local community to get creative with around 5000 young people and children participating in workshops yearly Works with over 400 artists to put on over 650 performances and tour at least 12 shows and projects each year Will become custodian of the Wandsworth Museum Collection in April 2016, using creativity to explore the past and imagine the future bac.org.uk @battersea_arts Read our Artistic Director, David Jubb s blog here batterseaartscentre.wordpress.com/category/davids-blog/ 7
Battersea Arts Centre Mission What is the financial model at BAC? Battersea Arts Centre is a charity with an annual revenue turnover in the region of 3 million. This is made up of income from a variety of sources including from ticket sales for our shows and workshops; commercial income from our Scratch Bar and events business; fundraised income from trusts, foundations and individuals; and public investment from Arts Council England, Heritage Lottery Fund and Wandsworth Borough Council. Since the Grand Hall fire in March 2015 we are also in receipt of income from our insurers, Aviva. In addition to our revenue activity, we are in the final phase of a 13.3million capital project which we have phased over the last eight years. Over the next three years we will also be rebuilding the Grand Hall, with an estimated completion date in summer 2018. Thank you to the funders, artists, audiences, visitors and insurer who support Battersea Arts Centre towards its mission, to inspire people to take creative risks to shape the future. 8
Battersea Arts Centre Project Working Battersea Arts Centre operates in a project working structure. All of our activity takes place in projects. Project working is about working better and bringing out the best in staff. It s about recognising people s specialism, and creating a more dynamic set of teams across everything we do. Structure The Directors of Battersea Arts Centre identify everything that the organisation does as a number of projects. This includes projects related to programming, artist development, participation, commercial and organisational strands. Every project has a budget, a clear set of ambitions, and an outline timetable. Occasionally it is necessary to create a new project to deliver activities, in which case the Directors, in conjunction with the Organisation & Financial Management project team, identify the new project and the people who are best suited to work on it. Each project has a Project Shaper, a Project Manager, and Team Members. A project can have three people or thirty according to its needs. One member of staff is appointed to lead each project as Project Manager, who makes the decisions and manages the budget. Each project also has a Project Shaper to support the Project Manager, who can be used as a sounding board for planning and delivering the project. Project Team Members bring their specialist contribution to the project, and may also volunteer to take on project roles outside of their specialism (such as planning, communications, monitoring, etc.) to further their personal and professional development 9