Department of Health & Human Services Position Description Senior Project Officer Data, Quality and Funding (Clinical Supervision / Simulation portfolio) The Senior Project Officer, Data, Quality and Funding (Clinical Supervision / Simulation portfolio) works in the Health Workforce Branch (Branch), which is responsible for influencing and implementing policy directions to build a sustainable health workforce. The position exercises leadership in analysing complex policy and planning issues, providing expert advice to the Government and senior management, and influencing the design, development and delivery of effective health workforce strategies and policy guidelines. The role is responsible for the development of key health workforce policy initiatives and the planning, implementation and funding of health workforce programs in Victoria. Responsibilities also include managing contracts with external service providers and liaison with strategic partners and stakeholders to ensure delivery of project outcomes. You will be a highly motivated professional with strong skills in policy and program development and an understanding of issues relating to the health workforce. Are you An excellent communicator A team player who displays leadership and commitment Experienced in policy development, strategic projects and program development Title Team, unit Branch/Division Work location Employment type Salary range Senior Project Officer Data, Quality and Funding (Clinical Supervision / Simulation portfolio) Health Workforce Branch Portfolio Strategy and Reform 50 Lonsdale Street Melbourne Ongoing Full Time (76 hours per fortnight) Value range 1: $86,493 - $95,571 plus superannuation Value range 2: $95,572 - $104,650 plus superannuation Further information Kade Dillon 0400 540 786 Position reports to Director, Health Workforce Branch via Manager, Data, Quality and Funding Closing date 5pm 5 November 2015 Position available from: 4 January 2016
Organisational environment The department develops and delivers policies, programs and services that support and enhance the wellbeing of all Victorians. We take a broad view of the causes of ill health, the drivers of good health, the social and economic context in which people live, and of the incidence and experience of vulnerability. Our vision is to support and enhance the wellbeing of all Victorians. We aspire to be an organisation where everyone is committed to achieving our vision and demonstrates our values in all that they do. We are respectful We have integrity We collaborate We care for people, families and communities We are accountable We are innovative Division Portfolio Strategy and Reform Portfolio Strategy and Reform will provide whole of department leadership in the areas of policy development, transformational approaches, workforce planning, system intelligence and data analytics as well as longer-term strategy development. Additionally, Portfolio Strategy and Reform will oversee and develop new policy approaches for client service delivery as well as lead critical reform projects. Branch Health Workforce Branch The role of the Health Workforce Branch is to develop health workforce strategies and plans and deliver workforce development and innovation and reform activity to improve Victoria s health workforce supply, distribution and utilisation. The Branch works closely with health and education partners to strengthen health education and training, support recruitment and retention efforts of health services and ensure that health professionals have appropriate roles, competencies and workforce environments to assist them in addressing client/patient needs. Position description Senior Project Officer 2
Purpose and accountability Purpose The Senior Project Officer Data, Quality and Funding (Clinical Supervision / Simulation portfolio) contributes to the development, delivery and evaluation of the department s key health workforce strategies and activities. The senior project officer role provides strategic advice and develops strong, collaborative relationships with internal and external stakeholders. Accountabilities Operating at value range 1 1. Provides program-related support and advice to health workforce stakeholders relating to clinical supervision and simulation initiatives in Victoria. 2. Supports operational and administrative functions for clinical supervision and simulation initiatives in Victoria, including reporting, issues resolution and representation as required. 3. Disseminates outcomes, benefits and learnings related to clinical supervision and simulation across Victoria s Health Workforce Networks. 4. Promotes clinical supervision and simulation initiatives which support Victoria s health workforce. 5. Works to ensure that clinical supervision and simulation initiatives are integrated, wherever possible with other work programs of the department including through Health Workforce Networks. 6. Provide authoritative advice, reasoned recommendations and innovative solutions to complex and sensitive issues based on comprehensive research. 7. Develop policy initiatives that meet government and departmental objectives within resourcing, timeline and budget parameters. 8. Monitor and report on high priority issues, risks and trends and prepare and present reports, ministerial briefs, Cabinet and agency submissions. 9. Establish and maintain effective working relationships and facilitate the flow of information across the department and with key external stakeholders. 10. Maintain an understanding of Commonwealth and State legislative and policy reform directions to influence policy development. 11. Represent the department on key stakeholder committees and groups concerned with achieving government and departmental objectives and contribute to relevant committee and governance processes. 12. Lead policy responses to health workforce issues relating to training and employment of health professionals in Victoria. 13. Lead the policy, planning and funding of existing and new innovative models in health training pathways across Victoria. 14. Manage a range of funding agreements, grants, projects and other initiatives in the workforce unit and monitor organisation performance against established program and service targets, key performance indicators and benchmarks. 15. Keep accurate and complete records of your work activities in accordance with legislative requirements and the department's records, information security and privacy policies and requirements. 16. Demonstrate how the actions and outcomes of this role and work unit impact clients and the department s ability to deliver, or facilitate the delivery of, effective support and services. 17. Ensure that disclosure and confidentiality requirements related to the department s work are maintained. 18. Ensure that intellectual property requirements related to the department s work are maintained. 19. Undertakes other duties under the direction of the Manager. 20. Take reasonable care for your own health and safety and for that of others in the workplace by working in accordance with legislative requirements and the department's occupational health and safety (OHS) policies and procedures. Position description Senior Project Officer 3
Operating at value range 2 (all the above together with increasing involvement) 21. Operate within increased level of autonomy and accountability in delivering within broad strategic directions. 22. Provide professional leadership and guidance. 23. Make decisions that establish precedents. 24. Manage stakeholders through effective negotiation and influence. 25. Manage cross-functional delivery of departmental policies and services impacted by sensitive and complex issues. Selection criteria Knowledge and skills 1. Written Communication: Prepares complex briefs, letters, emails and reports using clear, concise and grammatically correct language; Edits written communications to ensure they contain the information necessary to achieve their purpose and meet audience needs; Ensures appropriate style and formats are used. 2. Strategic Planning: Thinks at the big picture level; Entertains wide- ranging possibilities in developing a vision for the future; Works across a number of time frames; Translates strategic direction into day- to- day activities. 3. Policy Skills: Formulates and communicates public policy options and recommendations; Keeps up- todate with a broad range of contemporary issues; Scans for links and potential implications of proposed policy options; Liaises with stakeholders. 4. Project Management: Consults, liaises with and influences key stakeholders; Produces detailed project plans where objectives are clearly defined and action steps for achieving them are clearly specified; Monitors performance against objectives and manages project risks and issues; Ensures project objectives are met. 5. Advanced Computer Skills: Uses a wide range of software application features for word processing, spreadsheets, etc; Assists others with problem- solving on word processing and related applications 6. Problem Solving: Seeks all relevant information for problem- solving; Liaises with stakeholders; Analyses issues from different perspectives and draws sound inferences from information available; Identifies and proposes workable solutions to problems; Implements solutions, evaluates effectiveness and adjusts actions as required. Personal qualities 7. Conceptual and Analytical Ability: Deals with concepts and complexity comfortably; Uses analytical and conceptual skills to reason through problems; Has creative ideas and can project how these can link to innovations. 8. Initiative and Accountability: Proactive and self starting; Seizes opportunities and acts upon them; Takes responsibility for own actions. 9. Relationship Building: Establishes and maintains relationships with people at all levels; Promotes harmony and consensus through diplomatic handling of disagreements; Forges useful partnerships with people across business areas, functions and organisations; Builds trust through consistent actions, values and communication; Minimises surprises. 10. Teamwork: Cooperates and works well with others in the pursuit of team goals; Collaborates and shares information; Shows consideration, concern and respect for others feelings and ideas; Accommodates and works well with the different working styles of others; Encourages resolution of conflict within group. 11. Detail Focus: Observes fine details; Identifies gaps in information; Looks for logical sequences of information; Highlights practical considerations of plans and activities. Position description Senior Project Officer 4
Safety screening All competitive applicants are subject to a satisfactory National Police History Check as part of the recruitment assessment process. Applicants who have lived overseas for 12 months or longer during the past 10 years are required to provide the results of an international police check. Applicants should contact the relevant overseas police force to obtain this and submit as part of their application. Details of overseas police agencies are available on the Department of Immigration and Border Protection website (www.immi.gov.au) and search under 'Character and Police Certificate Requirements How do I obtain a police certificate?' Specialist expertise Knowledge of public policy issues related to the Victorian health workforce is highly desirable. Strong analytical skills with the ability to collect, organise, analyse, and disseminate significant amounts of information with attention to detail and accuracy A tertiary qualification in a relevant health, social and/or political sciences field is desirable. Employment considerations People who work for the department must comply with the Code of Conduct for Victorian Public Sector Employees 2007 and agree to work according to our values. Secondment: this role will be employed by a public health service and seconded to the Department of Health. The employing organisation will provide essential human resource functions and supports related to payroll and nominate an organisational contact to act as a liaison officer for the Senior Project Officer, Data, Quality and Funding (Clinical Supervision / Simulation portfolio). The employing organisation will not, however, be expected to conduct performance management nor engage in operational reporting. Position description Senior Project Officer 5