Sponsor and Exhibitor Prospectus CASE District VIII Conference Seattle, Washington February 4-6, 2015
The CASE District VIII Conference provides three days of professional development and networking opportunities for members working in communications, alumni relations, fundraising and advancement services. District VIII Annie Wright School Assiniboine Community College Athabasca University Bastyr University Bellevue College Bertschi School Billings Middle School Boise State University Bow Valley College Brandon University British Columbia Institute of Technology Camosun College Carroll College Cascadia Community College Foundation Catlin Gabel School Central Washington University City University Clark College Foundation Collingwood School Community Colleges of Spokane Concordia University Concordia University College of Alberta Crofton House School Eastern Oregon University Eastern Washington University Eastside Catholic High School Epiphany School Eugene Education Fund Forest Ridge School of The Sacred Heart George Fox University Gonzaga University Grant MacEwan University Great Plains College Green River Community College Heritage University Highline Community College Holy Names Academy Idaho State University Ingeniux (Test 3) Justice Institute of British Columbia Kwantlen Polytechnic University Lakeland College Lakeside School Langara College Lester B. Pearson College of the Pacific Lethbridge College Lewis & Clark College Lewis-Clark State College Linfield College Marylhurst University Medicine Hat College Montana State University Montana State University Great Falls College of Technology Montana State University-Billings Montana Tech of The University of Montana Mount Royal University Mt. Hood Community College Northern Alberta Institute of Technology Northern Lakes College Northwest Nazarene University Olympic College Oregon Episcopal School Oregon Health & Science University Oregon Institute of Technology Oregon State University Oregon State University Foundation Pacific Lutheran University Pacific Northwest College of Art Pacific University Perry Technical Institute Portland Community College Portland State University Queen Margaret s School Red Deer College Red River College Reed College Regent College Saint Martin s University SAIT Polytechnic Seattle Community College District Seattle Pacific University Seattle Preparatory School Seattle University Selkirk College Shawnigan Lake School Simon Fraser University Southern Oregon University Southpointe Academy Southridge School St. George s School St. John s School St. Mary s of Medford, Inc. St. Mary s University College St. Michaels University School St. Paul s Hospital Foundation St. Thomas School Strathcona-Tweedsmuir School The Banff Centre The Bear Creek School The College of Idaho The Evergreen School The Evergreen State College The Overlake School The Pacific Northwest Association of Independent Schools The University of Alberta The University of British Columbia The University of Lethbridge The University of Manitoba The University of Regina The University of Winnipeg Trinity Western University United Way of the Lower Mainland University Child Development School University of Alaska System University of Calgary University of Idaho University of Montana University of Northern British Columbia University of Oregon University of Oregon Foundation University of Portland University of Puget Sound University of Saskatchewan University of the Fraser Valley University of Victoria University of Washington University of Western States University Preparatory Academy Vancouver College Walla Walla University Washington State University Western Oregon University Western Washington University Whitman College Whitworth University Willamette University York House School Yukon College Sponsorship, Exhibitor & Advertising Opportunities You are invited to be a part of an exceptional marketing opportunity at this premier annual gathering of advancement professionals from 130 institutions representing western Canada and the American Pacific Northwest! The Council for Advancement and Support of Education (CASE) is an international professional association serving educational institutions and the advancement professionals who work on their behalf in alumni relations, communications, development, marketing and allied areas. CASE is one of the world s largest nonprofit educational associations with more than 3,400 colleges and universities, primary and secondary independent and international schools, and nonprofit organizations in 74 countries, and more than 64,000 advancement professionals on staff at member institutions. Established in 1974, District VIII is the largest of CASE s eight North American districts. Composed of 130 member institutions from the western Canadian provinces of British Columbia, Alberta, Saskatchewan and Manitoba; the Yukon, Northwest and Nunavut Territories; and the Pacific Northwest states of Alaska, Washington, Oregon, Idaho and Montana. CASE District VIII has long been admired for its innovation, creativity, financial health and leadership. The District VIII conference provides three days of professional development and networking opportunities for members working in communications, alumni relations, government relations, fundraising and advancement services. 2 Case District VIII 2015 Conference
2015 Conference Chair AT YOUR SERVICE Tracy Ostrem Associate Dean for Advancement University of Washington Phone: 206-616-6216 Email: tostrem@uw.edu Conference Venue Grand Hyatt Seattle 721 Pine Street Seattle, Washington 98101 Sponsorship, Exhibitor and Advertising Co-Chairs James Foster Senior Development Officer SAIT Polytechnic Phone: 403-210-4322 Email: james.foster@sait.ca Todd Bastian Senior Director of Development, Earth Sciences Oregon State University Foundation 541-737-8724 todd.bastian@oregonstate.edu 3 Case District VIII 2015 Conference
Sponsorship Benefits: Connect with your best clients Meet promising prospects Showcase your products and services Support and sustain a worthy organization Garner goodwill and stay top-of-mind amongst a target audience Gain profile and stand out from your competition Interact with your clients, prospects and leaders in the advancement field Maximize your marketing dollars SPONSORING All Sponsors Receive: Company logo in conference promotions and program Listing of delegates pre- and post-conference Ad in the conference program Recognition on the conference website and conference app Company logo and name prominently displayed on conference signs and projected onscreen before key sessions 4 Case District VIII 2015 Conference
Conference Sponsorship Levels SPONSORING CONFERENCE PRESENTING SPONSOR LEVEL DESCRIPTION VALUE PLATINUM SPONSOR GOLD SPONSOR SILVER SPONSOR BRONZE SPONSOR Take your place at the top of the class! An exclusive sponsorship opportunity that will elevate your brand in the hearts and minds of CASE VIII delegates! As Conference Presenting Sponsor you ll enjoy a premier presence throughout the lead-up, registration, conference proper and post-conference marketing and communications. Make your mark! As Platinum Sponsor, you ll enjoy prominent exposure to some of the top advancement professionals in the Pacific Northwest. CASE VIII brings together decision-makers and influencers in one location, affording you an unprecedented opportunity to profile your business to your best clients and future prospects. Illuminate, inspire and impress! As a Gold Sponsor, CASE VIII is pleased to offer you the opportunity to select from a range of sessions and events that will elevate your business profile in the hearts and minds of conference delegates. As an exclusive track sponsor, reception sponsor, or the power behind our Conference Hot Spot, you ll stand out from the crowd. Rise and shine! As a Silver Sponsor, you ll be recognized as a leader in the advancement industry. CASE VIII proudly presents an outstanding line-up of advancement practitioners in philanthropy, communications, advancement and alumni relations. Associating your company with these exceptional offerings is good business and an outstanding value. Make a bang! You can t be everywhere all the time, but your presence can be felt. Make a difference and drive traffic to your business by becoming a Bronze Sponsor.. Your name will be visible to all conference delegates in one of a variety of excellent promotional opportunities that give you a big bang for a small buck. BRANDING OPPORTUNITIES $10,000 To be selected from the opportunities listed below. $7,500 $5,000 $2,500 $1,000 Opening keynote Closing keynote To be selected from the opportunities listed below. Opening welcome reception Social networking event Pre-conference master sessions Conference Welcome Center Leadership Awards Luncheon Communications Awards Luncheon Health breaks Thursday breakfast Friday breakfast Alumni Relations Track Major Gifts Track Annual Giving Track Advancement Management Track Communications Track Advancement Services Track Tote bags Lanyards/nametags Town Hall meeting 5 Case District VIII 2015 Conference
Recognition Benefits Registration Desk Profile Exhibitor Table On Screen Logo Display Presenting Sponsor $10,000 Platinum $7,500 Gold $5,000 Silver $2,500 Bronze $1,000 All Sponsors Conference Admission* 4 2 2 2 2 Special Event Invites SPONSORING Conference Program Ad Conference Signage Conference Website Presence Health Break Profile Welcome Centre Sponsor On Stage Recognition at Sponsored Event Insertion in Program or Tote Table Tent Cards at Sponsored Event Logo on Lanyards Schedule at a Glance Logo Full Full 1/2 1/4 1/4 We would be pleased to discuss a customized recognition program that meets your needs. Please let us know how we can maximize your sponsorship! *Does not apply to Institutional Partners. 6 Case District VIII 2015 Conference
Exhibitor Rates Registration Fees Standard Educational Partner* Early Bird Connection Table (Before December 1, 2014) Standard Connection Table (After December 1, 2014) Premium Connection Table (See diagram next page) Additional Staff (per person) $850 $750 $1,000 $850 Add $100 Add $100 $250 $250 EXHIBITING * CASE Educational Partners are companies and firms that have chosen to formally affiliate with CASE through payment of annual dues. For information on becoming an Educational Partner, please contact: Garet Turner, Director of Corporate Relations, CASE Phone: 202-478-5697 Email: gturner@case.org Early Bird Registrants (before December 1, 2014) receive recognition in a pre- Exhibitor Benefits conference edition of CASE VIII Two (2) conference registrations (includes two exhibit personnel) Organization logo in CASE VIII Conference promotions and final program Pre and post-conference use of attendee names and mailing addresses Recognition on the conference website E-newsletter distributed to more than 3,600 CASE members at 141 institutions Exhibitor Schedule Set-up Wednesday, February 4, 2015 8:00 a.m. Noon Exhibition Opens Wednesday, February 4, 2015 3:00 p.m. Opening Reception Wednesday, February 4, 2015 5:30 p.m. 7:00 p.m. Tear-down Friday, February 6, 2015 1:00 p.m. 3:00 p.m. Consult www.case8conference.org for full conference schedule or contact us! 7 Case District VIII 2015 Conference
Data view - Unbound Sponsoring, Exhibiting & ADVERTISING Exhibitor Plaza 1 st Floor Plan EXHIBITING 1st Floor 8 Case District VIII 2015 Conference Client: CASE VIII City: Seattle, Washington Venue: Grand Hyatt Seattle Room/Location: 1st Floor File Name: GH_SEA - 1st Floor_CASE VIII Load In Date(s): Event Date(s): Load Out Date(s): Producer: Anglin Creative Group LLC Designer: k. anglin Anglin Creative Group, LLC PO Box 8831 Portland, OR 97207 503-980-1437 www.anglincreative.com
Exhibitor Table Details Your Connection Table includes the following: One 6 X 30 Draped Table to display your literature and materials Table-top signage identifying your company Room for one standard-size pop-up banner with your custom branding Two side chairs and wastebasket Two registrations for booth personnel Should you have special requirements such as internet connectivity or electricity, please contact us. Exhibitor kits will be emailed in early January and will include information on shipping. EXHIBITING Exhibitor Contact Kelsey Anglin Principal, Anglin Creative Main: 503-208-7348 Main: 503-980-1437 Email: kelsey@anglincreative.com 9 Case District VIII 2015 Conference
Specifications & General Requirements The deadline for ad materials is Friday, December 19, 2014 @ 5pm (PST). Logos should be submitted upon completion of the sponsorship agreement. PRINT SPECS Binding: Saddle-Stitch; Print Method: Digital Press; Paper: Matte Coated Bright White; Colors: 4C/4C (CMYK) PRINTED PROGRAM AD DIMENSIONS Advertising Cover II, III, IV Full Page Half Page Quarter Page ARTWORK TRIM SIZE 6 W x 10.5 H 6 W x 10.5 H 6 W x 5.25 H 6 W x 2.625 H BLEED SIZE (1/8 all sides) 6.25 W x 10.75 H 6.25 W x 10.75 H 6.25 W x 5.5 H 6.25 W x 2.875 H LIVE AREA (keep text to this area) 5.5 W x 10 H 5.5 W x 10 H 5.5 W x 5 H 5.5 W x 2.125 H EDUCATIONAL PARTNER PRICE STANDARD PRICE $600 $700 $500 $575 $300 $350 $150 $175 Artwork should be created using InDesign 5.5 or below, Photoshop 5.5 or below, Illustrator 5.5 or below, or print quality PDF. Please make sure that all files contain crop marks and bleed marks, and a 1/8 bleed with a minimum resolution of 300 dpi when being created. Include all fonts, images, and logos in a packaged file. We cannot accept files sent in Word, Publisher, Quark, or any format not listed above. Please note: We will do our best to match to PMS color matching system. Please provide PMS numbers for color comparison whenever possible. 10 Case District VIII 2015 Conference
LOGOS Artwork should be created using InDesign 5.5 or below, Photoshop 5.5 or below, Illustrator 5.5 or below. Please make sure that all files are a minimum resolution of 300 dpi when submitted. Logos should be submitted in various color formats including CMYK, RBG and/or black/white. Files can be submitted as a highresolution png/tif/eps format. No jpg files please. SUBMIT Advertising Email: Logos and advertisements can be sent to James foster (below) in a highresolution press-ready pdf/jpeg/png/tif/eps format if the file size is less than 15 MB. We can also accept artwork via links (YouSendIt, Dropbox, ftp, etc.) for files over 15 MB. FTP SITE: We do not have an ftp site for you to upload to, however, we can access your ftp with instructions. CONTACT James Foster Senior Development Officer SAIT Polytechnic Phone: 403-210-4322 Mobile: 403-519-2243 Email: james.foster@sait.ca 11 Case District VIII 2015 Conference