At a glance. Please forward the following information also to your stand builders!

Transcription

1 At a glance Please forward the following information also to your stand builders!

2 At a glance Your contacts Sebastian Schmid Tel.: Fax: sebastian.schmid@messe-stuttgart.de Anne-Kathrin Müller Tel.: Fax: anne-kathrin.mueller@messe-stuttgart.de Melanie Brenner Tel.: Fax: melanie.brenner@messe-stuttgart.de Ina Fröhlich Tel.: Fax: Ina.froehlich@messe-stuttgart.de Stand construction offers of Messe Stuttgart Verena Friedrich Tel.: Fax: verena.friedrich@messe-stuttgart.de Stand construction permits & technical information Thilo Frank Tel.: Fax: thilo.frank@messe-stuttgart.de Further services Service line Stuttgart Messe Services (SMS) Tel.: Fax: sms@messe-stuttgart.de Advertising Astrid Ehm Tel.: Fax: astrid.ehm@messe-stuttgart.de Press Astrid Ehm Tel.: Fax: astrid.ehm@messe-stuttgart.de Accounting and address management Customer order services Tel.: Fax: kas@messe-stuttgart.de International coordination Manuela Keller Tel.: Fax: manuele.keller@messe-stuttgart.de

3 At a glance Dates and prices Duration of event Tuesday 24 to Saturday, 28 February 2015 Opening times for exhibitors daily from 7.00 to Opening times for visitors Tuesday to Friday: Ticket offices close: Saturday: Ticket offices close: Opening times APCOA headquarters (parking office) Monday, 23 February to Saturday, 28 February 2015: Passes Work passes * free of charge for stand set-up and dismantling staff, only valid during the stand set-up and dismantling periods Long-term parking permits Parking permit for outdoor area ** for cars / small vans (up to a lenght of 5.50 m) ) for cars with trailer / vans (longer than 5.50 m) ) Exhibitor passes A * free of charge VIP permit for parking at hall front face Exhibitor passes B * ) Admission codes ) and further designated VIP parking spaces for cars / small vans without trailer ) Permit for parking in loading areas Truck (up to a length of 9 m) ) Truck (longer than 9 m) ) Refrigerated truck (up to a length of 9 m) ) * You receive a fixed number of free exhibitor and work passes acc. to 5 of our Special Exhibiting Conditions. You can print out the passes via the Stuttgart Messe Service portal ( MesseTicketService ) ** Plus 2.10 (plus VAT) handling charge per order 1) All prices are subject to the statutory VAT valid at this time (according to the relevant version of the Value Added Tax Act). Refrigerated truck (longer than 9 m) ) (Truck) Trailer (up to a length of 9 m) ) (Truck) Trailer (longer than 9 m) ) Swap body ) Storage/office container ) Delivery van ) Further parking facilities/prices for trucks on request.

4 At a glance Stand set-up and dismantling Important: Trucks can only enter the trade fairgrounds on Saturday, 28 Jan only at approx There is no parking available on the trade fairgrounds before 21.00! Start of stand set-up Tuesday, 17 February 2015, 7.00 Stand set-up period daily from 7.00 to End of stand set-up Monday, 23 February 2015, Start of stand dismantling Saturday, 28 February 2015, Stand dismantling period daily from 7.00 to End of stand dismantling Wednesday, 04 March 2015, (fixed date) (Exception C2: Tuesday, 03 March 2015, 18.00) Work outside these time windows is subject to a charge and permitted only after prior notification of and approval by the Technical Service Department. Due to reasons of safety, the presence of all persons who are not directly involved in compulsorily insurable work, especially minors, shall be prohibited during stand set-up and dismantling work in the halls and in the outdoor exhibition area! Smoking inside the exhibition halls is prohibited at all times! Driving onto the trade fair site is granted daily according to the stand set-up and dismantling timetable. For details please see the page Access regulation. It is in principle not possible to drive into the exhibition halls. Free parking during the daily stand set-up and dismantling times (see above): On-site outdoor area * outside the daily stand set-up and dismantling times (see above): truck pool * Please report to the personnel at the check-in to obtain your deposit certificate. After the loading and unloading activities in the hall courtyards, you will receive the parking authorisation stamp for your deposit certificate where the hall courtyards adjoin the outdoor area (P30, P31, P32). It is not permitted to park vehicles/trailers at the truck pool during trade fair days. If you have any questions regarding parking during the trade fair or are interested in RV parking bays, please contact the central security office, tel Please also forward this information to your stand builders!

5 At a glance Access regulation Access to the trade fairgrounds via gate 2 and the check-in of the truck pool. Please follow the signs Anlieferung (delivery) when approaching the trade fairgrounds. The period that vehicles may be present on the trade fairgrounds is in principle restricted. Set-up and dismantling Trade fair period * Cars: 1 hour 0.5 hours Cars with trailer / (small) vans: 2 hours 0.5 hours Trucks: 3 hours 0.5 hours * On the last trade fair day access only between 7.00 and noon. An access deposit of applies on all stand set-up and exhibition days. The deposit must be paid in cash at the check-in of the truck pool before driving onto the trade fairgrounds and will be returned at gate 1 if you leave on time. You will forfeit the deposit if you do not leave on time. If you need more time please contact the on-site security personnel or the central security office on tel We trust you understand that time cannot always be extended due to the traffic situation. On the last trade fair day there is no access for vehicles to the trade fairgrounds from noon until after the end of the event. Access on Saturday, 28 February 2015: Cars: from approx with deposit Trucks: from approx with deposit Drivers of dismantling vehicles report to the check-in and will be called up from there according to the trade fairgrounds capacity. Small exhibitor vehicles which are parked on the exhibitor car park in the outdoor area (P30, P31, P32), will be called up from there directly to the respective hall courtyards for stand dismantling. Please also forward this information to your stand builders!

6 Authorised catalogue publisher You as an exhibitor receive an increasing number of offers for entries in trade fair catalogues and directories or the Internet. These offers come from companies not authorized by Messe Stuttgart, i.e. their products will therefore never be complete and correct. The publisher solely authorised by Messe Stuttgart to produce the trade fair catalogue is: NEUREUTER FAIR MEDIA GMBH Büro Essen Westendstraße Essen (Germany) Tel.: Fax: rt-expo@neureuter.de Internet: The entry in the trade fair catalogue covers: Print: inclusion of the company address in the alphabetical exhibitor directory (max. three lines; company name; street and house number; postcode; city; country) one basic entry (one line with company name, hall, stand number) under the product groups in the list of exhibits inclusion of the basic entry in the Visitor Guide which will be distributed free of charge to all visitors XXL hall plans at the hall entrances free advertising media: visitor brochure, customised visitor brochure with advert on the back page + logo on the front page, posters in various languages (German, English, French, Italian, Spanish), 3 versions of visitor letter stickers, site plan trade fair magazine flyer of the architects congress The Art of Planning free copy of the trade fair catalogue Online inclusion of the company address in the alphabetical exhibitor directory (max. three lines; company name; street and house number; postcode; city; country) one basic entry (one line with company name, hall, stand number) under the product groups in the list of exhibits Entry in the Online hall plan Online Banner with stand number year-round assistance by the Internet editorial team electronic Visitor Information System Inclusion the basic entry in the MesseAPP 3D visitor brochure LMS would like to emphasise that, with the exception of the publisher chosen by LMS, no third parties whatsoever, including other publishers, have or will be commissioned to print exhibitor directories, especially after the exhibition. If related offers are sent to exhibitors, they are personal initiatives of third parties and have no connection whatsoever with LMS.

7 Important information Important information for your stand building (extract from the Special Exhibiting Conditions) Please refer specifically to the Technical Guidelines ( Darkening of halls Halls 1 and 3 to 9 have a black-out system which is activated centrally by LMS - depending on lighting / solar conditions. A general darkening of a hall is only possible if over 75 % of the exhibitors in that hall consent to it. Stand construction permit Applications for stand construction permits must be submitted to Messe Stuttgart, Technical Event Services, by 12 December 2014 at the latest. Contact: Mr Thilo Frank ( technik@messe-stuttgart.de). Exhibitors submitting their applications after the deadline will occur the following handling fees: from 6 weeks before start of stand set-up: from 4 weeks before start of stand set-up: from 2 weeks before start of stand set-up: from 1 week before start of stand set-up: Stand design and stand boundaries Exhibits can extend up to the edge of the aisle and must be within the boundaries of the stand at all times. Sales counters or similar must not be set up at the edge of the aisle but there must be a clearance of at least 1 m (also see 5.9 of the Technical Guidelines). The distribution of printed materials and/or advertising media outside of the stands is prohibited and subject to approval by project management for a fee. A maximum of 30% of an open side may be built up with closed walls. It must be ensured that the attractiveness of the opposite and adjacent stands is not compromised. LMS has the right to have unauthorised/unapproved stand components removed or modified at the exhibitor s risk and expense. Floor covering The hired floor space must be fitted with a floor covering acc. to 4.7 of the Technical Guidelines. If the exhibitor does not fit the hired floor space with a floor covering, the exhibitor will be invoiced for the floor covering in accordance with the conditions specified in form Floor covering of the services catalogue as well as in the Stuttgart Messe Service Portal (