A financial and operational road map for transition success

Transcription

1 DecisionHealth and National Association for Home Care & Hospice present... ICD-10 Implementation Register early and save up to $200! Special discount for NAHC members! Strategies for Home Health ICD-10 AHEAD A financial and operational road map for transition success June 6-7, 2013 The Palmer House Hilton Chicago Presented by: Attend the only ICD-10 implementation event specifically designed with the budgets, resources and needs of independent home health agencies in mind. From a keynote with CMS, to a panel discussion with leading home health IT vendors, plus detailed sessions on operational best practices, you ll be ready to re-engineer practices at your agency with an on-point ICD-10 transition plan. Join DecisionHealth, NAHC, CMS and major home health software vendors for: Hidden operational impacts you need to plan for, such as changes to intake processes, clinical encounters, accounts receivable, and more. Readiness presentations by: Workflow and form changes, including how OASIS and plan of care documentation must be changed; you ll also take home ICD-10-CMready sample forms and templates. Needed software system upgrades and why you can t leave it to your vendors, including a case study with one independent agency that s successfully made major changes. Coding department workflow re-engineering and skill improvements, including whether outsourcing makes sense for you given your patient mix, existing staff productivity and caseload. Payment implications of case mix diagnoses like diabetes, hypertension, congestive heart failure affected by ICD-10 documentation changes. Budgeting for the ICD-10 transition and how to reasonably calculate the dollars you ll need. Register today to ensure that your operations, staff and procedures will be ready for the Oct. 1, 2014 deadline. Register at or call toll-free CALL-DH1 today!

2 ICD-10 Implementation Strategies for Ho Develop a financial and operational plan tailored to the unique needs of our in Day 1 Thursday, June 6 7:00 8:00 a.m. Registration and continental breakfast 8:00 9:30 a.m. CMS Keynote: Countdown to ICD-10 Denesecia Green, senior health insurance specialist, Centers for Medicare & Medicaid Services (CMS) Denescia will discuss the agency s timeline for the ICD-10 rollout, the status of CMS transition efforts, and the latest on OASIS updates and case mix code mapping for home health. Plus, you ll have the opportunity to ask this CMS representative your most pressing questions about the transition. 9:30 9:45 a.m. 9:45 10:45 a.m. Re-engineer Coding Workflow and Roles for ICD-10-CM Trish Twombly, BSN, HCS-D, HCS-O, COS-C, CHCE, DecisionHealth Do you have the right coding team and right roles for the big transition? Is one coder enough? Can you risk having your nurses code, given the complexity of ICD-10? This session will walk you through the pros and cons of various coding workflows, including whether you have an ROI case for outsourcing. 10:45 a.m. Noon Choosing & Training a Home Health ICD-10 Transition Team Arlene Maxim, RN, Maxim & Associates LLC As a manager, it s your job to train members of your team to effectively execute specific ICD-10 preparation and implementation tasks. This session will give you a game plan for developing a team approach, including a detailed listing of required duties, recommended team members to fill them, and the level of training they re likely to need. Noon 1:15 p.m. Networking Lunch 1:15 2:30 p.m. Documentation Changes & Challenges for Top Home Health ICD-10-CM Diagnoses Trish Twombly, BSN, HCS-D, HCS-O, COS-C, CHCE, DecisionHealth Get a detailed look at the top ICD-9 codes for home health and how they will change under ICD-10. For example, even a routine diagnosis like diabetes mellitus will be a much tougher task in ICD-10-CM, with most ICD-10-CM diabetes codes being combination codes that include not only the underlying etiology and the type, but also the specific manifestation. Get specific guidance for improving documentation and providing the training and monitoring required to prevent an outbreak of claim denials. 2:30 3:30 p.m. Hidden Operational Impacts to Catch in Transition Planning Andrea Manning, BS, RN, HCS-D, COS-C, Manning Healthcare Group With a change as far-reaching as ICD-10, you must be able to identify all potential challenges from a manager s perspective, department by department. This session reviews the issues most likely to be overlooked and includes worksheets with specific questions to test your readiness. Example: CMS predicts as high as 10% of all claims will be rejected for first 3-6 months of transition. So what will your prebill audit process be? Do you have robust claims reports for metrics monitoring? 3:30 3:45 p.m. 3:45 5:00 p.m. Adjusting Your Processes and Forms for ICD-10-CM Andrea Manning, BS, RN, HCS-D, COS-C, Manning Healthcare Group, inc. Learn how ICD-10 will affect the OASIS-C document, clinical assessment tools and progress notes. You ll get a list of a dozen critical questions your team must answer to ensure a smooth adjustment. For example, who will look for newly required clinical information such as laterality and detailed anatomy and physiology to support the primary and secondary Register at or call toll-free 1-85

3 me Health & Hospice Providers dustry diagnosis listed on the OASIS-C and 485 POC? 5:15 7:00 p.m. Networking Reception Day 2 Friday, June 7 7:00 8:00 a.m. Continental breakfast 8:00 10:15 a.m. Straight Talk: Home Health IT Vendors Detail their ICD-10 Transition Status Karen Utterback, McKesson; Tom Maxwell, Homecare Homebase; Mike Ditson, Kinnser Software; Moderated by: James Scott, Applied Policy What should your software vendor to do to transition your agency to ICD-10-CM and what must your agency take charge of to prevent delays and denials? Get straight answers from three of the biggest home health software vendors on how their systems will change, what their timelines look like, how they ll test readiness and more. Learn how you can work proactively with them to ensure a smooth switch. 10:15 10:30 a.m. 10:30 a.m. Noon How to Manage an IT System Conversion without an IT Staff Phillip Fulgham, director of business development, Saad Healthcare Your software systems, ranging from coding and billing to point of care and even agency performance dashboards, must be ready for ICD-10 a tall order that requires coordination with your vendor and a dedicated role for someone on your team. Get guidance on how to meet the IT needs of ICD-10, both in dealing with external vendors and internal processes, all with the specific resource limitations of an independent agency in mind. Noon 1:15 p.m. Networking Lunch 1:15 2:15 p.m. Transition Budgeting In-Depth Mark Sharp, CPA, home care and hospice consulting partner, BKD CPAs & Advisors Surveys have shown that most independent home health agencies expect to budget only $1,000 to cover the preparation and training costs of ICD-10 a figure that shows just how unprepared agencies are for the biggest change ever to hit the U.S. health care landscape. Learn how to project a more realistic dollar figure for your agency with a detailed budget breakdown that s specific to anticipated home health business needs. 2:15 3:00 p.m. Doomsday Planning: Options for Cash Flow Emergencies Mark Sharp, CPA, home care and hospice consulting partner, BKD CPAs & Advisors From term loans to lines of credit, you ve got a lot of ways to protect your practice against frozen or slowed cash flow when ICD-10 hits. Learn why you need a backup plan, how much extra cash you want on reserve, and which options and creditors are right for your agency. 3:00 3:15 p.m. 3:15 4:15 p.m. How to Monitor HHRGs & Case-Mix Plus Other Key Metrics in a Post ICD-10 World Arlene Maxim, RN, Maxim & Associates LLC ICD-10 gives agencies far greater specificity about patients clinical severity. It s the cornerstone of the evolving evidence-based payment models of the future. How will you assess, anticipate and adjust for the short and long-term impacts of ICD-10? This session provides a road map. Failure to monitor and map your case mix before and after ICD-10 will leave decision-makers behind when planning future strategies for marketing, care planning and more. 4:15 4:30 p.m. 5-CALL-DH1 today!

4 Featured speakers: 4:30 5:30 p.m. ICD-10: A Home Health Agency Implementation Case Study Sheri Easton-Garrett, regional vice president, and Maureen Last, senior director, Brookdale Senior Living Hear from an agency that is ahead of the curve in terms of preparing for and implementing ICD-10. Get a peer-topeer explanation of the steps being taken, their effectiveness, and how their operational planning can be adapted to agencies both large and small. 5:30 p.m. Conference adjourns Home Health Coding Center Online Coding Tool Spotlight Thursday, June 6 12:45 1:00 p.m. ICD-10 Search Simplified 3:30 3:45 p.m. ICD-9 to ICD-10 mapping Friday, June 7 10:15 10:30 a.m. Ten ICD-10 Coder s Tips 12:45 1:00 p.m. Solve Sequencing Challenges 3:00 3:15 p.m. Customize the Code Set Denesecia Green Senior health insurance specialist, Centers for Medicare and Medicaid Services (CMS) Tom Maxwell Chief strategy officer, Homecare Homebase Tricia Twombly, RN, BSN, HCS-D, HCS-O, COS-C, CHCE Senior director, DecisionHealth Maureen Last, RN Senior director, Brookdale Senior Living Mark Sharp, CPA Home care and hospice consulting partner, BKD CPAs & Advisors Phillip Fulgham Director of business development, Saad Healthcare Karen Utterback, MSN, RN Vice president of product management and marketing, McKesson Mike Ditson Vice president of product management, Kinnser Software Sheri Easton-Garrett Regional vice president, National Home Health Product Line, Brookdale Senior Living Arlene Maxim, RN President/clinical consultant, A.D. Maxim & Associates Andrea L. Manning, BS, RN, HCS-D, COS-C Consultant, Manning Healthcare Group, Inc. James Scott President and CEO, Applied Policy

5 100% Money-Back Guarantee If you don t get strategies to help you assess and plan your ICD-10-CM transition, simply let us know; we ll refund your registration fee. You keep all of the conference materials and tools. No questions asked. Hotel discount: The Palmer House Hilton 17 East Monroe Street Chicago, IL Reservations: , mention group code ICD $189 per night for single/double! Call the hotel directly for reservations toll-free at and mention you are coming to the ICD-10 Implementation Strategies for Home Health (group code: ICD) conference to qualify for the special $189/night discounted room rate for single/double. Note: To receive the discount you must confirm your reservation by May 6, 2013, or before the block is full. Thereafter, reservations will be taken on a space- and rateavailable basis only. Airline discount: United Airlines is offering conference attendees a special discounted rate. Take advantage of savings up to 5% off published domestic fares! Visit the Travel tab on com/implementicd10 for details. Rental car discount: Avis Car Rental is offering conference attendees discounted rates. To take advantage of these rates, please call and mention AWD #T to receive the discount. Presented by: For 25 years, DecisionHealth has served the business and regulatory needs of home care providers and their administrative staff nationwide by offering independent newsletters, books and websites that help decision-makers attain operational and financial success. Registration YES! Sign me up for the ICD-10 Implementation Strategies for Home Health conference! Early registration price is available until March 28, 2013!* Conference (June 6-7, 2013) $995 NAHC Members Save! Conference (June 6-7, 2013) Questions: Call our conference coordinator at CALL-DH1, option 2 or conf@decisionhealth.com. Multiple Attendees Discounts: Call Elizabeth Christian toll-free at CALL-DH1, option 2. Premier Customers please call your Premier Account Manager. Exhibitors: Sponsorships and exhibit space are available. For pricing and customized plans, contact: Elizabeth Christian at echristian@decisionhealth.com or toll-free CALL-DH1, option 2. Fastest Ways to Register 1. Register ONLINE at 2. CALL toll-free: CALL-DH1 ( ) 3. Complete registration form and mail to: DecisionHealth, Attn: C Washingtonian Blvd., Ste. 200 Gaithersburg, MD FAX to Important: Information regarding the program will be sent to registered participants via . Please provide an address for each attendee. Attendee & Payment Information Regular Price Early Bird Price* Total $895 *Early registration price expires on March 28, Not to be combined with any other discount or offer. $895 Save $100! $795 Save $200! C1377EB Name: Title: Company: Address: City: State: ZIP: Phone: Fax: NAHC Member # (if applicable): Check enclosed for $. Make checks payable to: DecisionHealth-C1377 (TIN: ) Charge $ to my: Card #: *Charges will appear as UCG conference. Please enter the Promo Code above your name on the mailing panel to ensure accurate registration Name: Exp. Date: Signature: Bill my organization (must pay prior to the conference). The National Association for Home Care & Hospice is the nation s largest trade association representing the interests and concerns of home care agencies, hospices, and home care aide organizations. Cancellation/Substitution Policy Transfers/substitutions are permitted at any time. However, for administrative purposes, please notify the conference registrar at CALL-DH1 as soon as changes are made. Cancellations must be received in writing no later than two weeks prior to the event, May 23, 2013, to receive a full refund. If you cancel after that time your registration will not be refunded. Registrants who do not cancel and do not attend are liable for the full registration fee. registrar@decisionhealth.com for cancellations. Phone cancellations are not accepted.

6 ICD-10 Implementation Strategies for Home Health PRST. STANDARD U.S. POSTAGE PAID LANGHORNE, PA PERMIT # Washingtonian Blvd., Ste. 200 Gaithersburg, MD C1377EB Develop a financial and operational roadmap to transition to ICD-10 with ease Visit or call CALL-DH1 toll-free today! Presented by: DecisionHealth and National Association for Home Care & Hospice present... Register early and save up to $200! Special discount for NAHC members! ICD-10 Implementation Strategies for Home Health A financial and operational road map for transition success June 6-7, 2013 The Palmer House Hilton Chicago Who should attend? ` HHA and hospice administrators/directors ` HHA and hospice presidents/ceos/owners ICD-10 demands preparation, or else your home health agency will see rejected claims, payment delays and even fines. You can t cross your fingers and hope the storm will veer off course again you must prepare your business for change. Attend the only ICD-10 implementation event specifically designed with the budgets, resources and needs of independent home health agencies in mind. ` HHA and hospice clinical, operations and financial managers Register at or call toll-free CALL-DH1 today!