2016 CORPORATE / VENDOR SPONSORSHIP PROGRAM
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1 2016 CORPORATE / VENDOR SPONSORSHIP PROGRAM 2016 AHCAP Educational Conference July 27 29, 2016 Westin Downtown San Diego, California SUPPORT THE INFLUENCERS WHO SUPPORT HEALTHCARE LEADERS About AHCAP AHCAP is the premier organization for administrative professionals who support our nation s healthcare leaders. We are proud to be the only national organization dedicated exclusively to administrative excellence in healthcare. About Our Members AHCAP represents over 340 administrative professionals across the United States. The majority of our members support C-level executives in healthcare facilities and health systems, particularly acute care hospitals. Our members are trusted supporters, planners and advisors to individual healthcare executives and the boards to which they report. Tasks Our Members Oversee: Facilitating meetings with vendors and suppliers Managing the executive office and supplying departments Supporting day-to-day operations from calendars to board materials Researching programs and initiatives on behalf of the executive team Developing budgets and influencing purchasing decisions Coordinating gifts for executives, boards and staff Serving as travel planners hotel, airline and dining for the organization (board meetings, golf outings, and chapters that average room nights) Coordinating retreats for strategic planning and more Overseeing internal trainings and professional development programs The Purchasing Our Members Influence: Travel Office and administrative supplies Board materials and board management software Event venues and supplies Gifts and awards 1
2 SPONSORSHIPS AVAILABLE PREMIER SPONSOR $3,500 Food for Thought presentation (see below for details) Rotating banner ad with link to company home page on the AHCAP home page (one year) Full-page ad in new member kit sent to Association members (one year) Choice of exclusive sponsorship (signage with company logo) of one of the following events: Kickoff Luncheon Opening General Session Member Appreciation Dinner ASSOCIATION FOR HEALTHCARE ADMINISTRATIVE PROFESSIONALS Double-sized tabletop exhibit in premium location Half-page ad in AHCAP Notations e-newsletter (quarterly publication four issues) Logo with link to company home page on the conference website Logo with link to company home page in the conference promotions (2000 addresses) Premium placement of logo in the conference onsite printed program Insertion of one promotional piece in attendee registration packets Two complimentary vendor passes to conference (does not include education sessions) One complimentary one-year Associate membership in AHCAP A pre-conference attendee list (Excel file) ed two weeks before conference A post-conference attendee list (Excel file) ed three weeks after conference Food For Thought Included with your Premier Sponsorship is the opportunity to present a 20-minute information session during a conference breakfast or lunch. These sessions are presented by you, the sponsor, and are educational in nature (related to your product/service; topic to be pre-approved by AHCAP staff). Schedule is first-come, first-served based on availability at the time of contract. Handouts or takeaways are encouraged for your session CORPORATE / VENDOR 2 SPONSORSHIP PROGRAM
3 SPONSORSHIPS AVAILABLE PARTNER SPONSOR $2,000 Choice of shared sponsorship (signage with company logo) of one of the following events: ASSOCIATION FOR HEALTHCARE ADMINISTRATIVE PROFESSIONALS General Session Networking Break Single tabletop exhibit in premium location Half-page ad in AHCAP Notations e-newsletter (quarterly publication two issues) Logo with link to company home page on the conference website Logo in the conference promotions (2000 addresses) Logo in the conference onsite printed program Insertion of one promotional piece in attendee registration packets One complimentary vendor pass to conference (does not include education sessions) One complimentary one-year Associate membership in AHCAP A pre-conference attendee list (Excel file) ed two weeks before conference A post-conference attendee list (Excel file) ed three weeks after conference FRIEND SPONSOR $1,500 Choice of shared sponsorship (signage with company logo) of one of the following events: Concurrent Sessions Single tabletop exhibit Half-page ad in AHCAP Notations e-newsletter (quarterly publication one issue) Logo on the conference website Listing in the conference promotions (2000 addresses) Logo in the conference onsite printed program One complimentary vendor pass to conference (does not include education sessions) One complimentary one-year Associate membership in AHCAP A pre-conference attendee list (Excel file) ed two weeks before conference A post-conference attendee list (Excel file) ed three weeks after conference 2016 CORPORATE / VENDOR 3 SPONSORSHIP PROGRAM
4 SPONSORSHIPS AVAILABLE EXHIBITOR SPONSOR $850 Single tabletop exhibit Listing on the conference website Listing in the conference promotions (2000 addresses) Listing in the conference onsite printed program One exhibit-only vendor pass to conference A LA CARTE SPONSORSHIP OPPORTUNITIES ASSOCIATION FOR HEALTHCARE ADMINISTRATIVE PROFESSIONALS Room Drop $500 (additional costs apply) Registration Packet Insert (Literature) $500 (size restriction applies) Logo On Name Badge Pouch $750 (exclusive sponsorship) Logo On Hotel Key Card $500 (exclusive sponsorship) 2016 CORPORATE / VENDOR 4 SPONSORSHIP PROGRAM
5 SPONSORSHIP LEVEL PREMIER $3,500 PARTNER $2,000 FRIEND $1,500 EXHIBITOR $850 TABLETOP EXHIBITS COMPLIMENTARY CONFERENCE VENDOR PASSES* RECOGNITION ON CONFERENCE WEBSITE LOGO/LINK LOGO/LINK LOGO LISTING RECOGNITION IN CONFERENCE PROMOTIONS LOGO/LINK LOGO LISTING LISTING RECOGNITION IN CONFERENCE ONSITE PRINTED PROGRAM LOGO LOGO LOGO LISTING COMPLIMENTARY ONE-YEAR ASSOCIATE MEMBERSHIP HALF-PAGE AD IN NOTATIONS E-NEWSLETTER 4 ISSUES 2 ISSUES 1 ISSUE LOGO ON SPONSORED EVENT SIGNAGE YES YES YES ATTENDEE CONTACT LIST (EXCEL) YES YES YES INCLUSION OF PROMOTIONAL PIECE IN ATTENDEE PACKETS YES YES BANNER ADW/LINK ON AHCAP HOME PAGE FOOD FOR THOUGHT PRESENTATION FULL PAGE AD IN NEW MEMBER KIT YES YES YES *Vendor pass allows access to exhibit area and meals/networking events throughout conference. Does not include education sessions. A LA CARTE SPONSORSHIP OPPORTUNITIES COST ROOM DROP REGISTRATION PACKET INSERT (LITERATURE) LOGO ON NAME BADGE POUCH LOGO ON HOTEL KEY CARD $500 (Additional costs apply) $500 (Size restrictions apply) $750 (Exclusive Sponsorship) $500 (Exclusive Sponsorship) Call today to learn more. Contact AHCAP Headquarters: Lorraine Houghton VP Sponsorship and Marketing Toll Free: (888) Direct: (502) Fax: (502) [email protected] 5
6 CORPORATE / VENDOR SPONSORSHIP FORM 2016 AHCAP EDUCATIONAL CONFERENCE JULY Westin Downtown San Diego, California Company Name (as it should appear in print) Key Contact Name Title Address City, State, Zip Phone Fax Cell (optional) Name to receive exhibitor logistics Phone This sponsorship program is for companies that provide products/services to the healthcare industry and/or administrative professionals. CONFERENCE SPONSORSHIP LEVELS PREMIER $ 3,500 Choose ONE of the following exclusive events: Member Appreciation Dinner Opening or Closing General Session Kickoff Luncheon PARTNER $ 2,000 Choose ONE of the following shared events: General Session Networking Break FRIEND $ 1,500 Concurrent Session EXHIBITOR $ 850 A LA CARTE SPONSORSHIP OPPORTUNITIES Room Drop $500 (additional costs apply) Logo On Name Badge Pouch $750 (exclusive) Registration Packet Insert $500 Logo On Hotel Key Card $500 (exclusive) PAYMENT INFORMATION My check, PAYABLE TO AHCAP, is enclosed. Please bill me on DATE COMPANY S AUTHORIZED SIGNATURE Please charge my Visa / MasterCard /American Exp / Discover Account # Expiration Date Security Code Signature PLEASE FAX OR RETURN COMPLETED FORM TO: Lorraine Houghton VP Sponsorship and Marketing 328 East Main Street Louisville, KY Phone: (888) Fax: (502) [email protected] POLICIES: No cancellation or refunds once this contract has been signed and received by AHCAP headquarters. Deadline for payment is July 1, Selection of exclusivity of certain sponsorships is awarded upon first-come, first-served basis (submissions will be dated upon request).
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