The Total Workforce Management Solution

Transcription

1 The Total Workforce Management Solution

2 We Listen to You. After years of experience in the payroll management industry, Payworks management group founded the company to provide customers with an alternative to traditional payroll service bureaus. Payworks has been created to provide a higher standard of service, pure and simple. We provide online payroll processing and robust human resources tools to improve efficiency and increase our clients bottom line. The key to Payworks is the single unified database design. Information is shared between Payroll, HRMS, and Employee Time Management along with Employee Self Service. There is no need to synchronize common data fields or re-key information. With the addition of our fully web-enabled services, our products are more flexible than ever. Payworks works for you, so you can handle the day-to-day aspects of your business. Our total workforce management solutions include: Payroll Processing Payworks provides easy and flexible payroll processing. Our wide variety of input options and export capabilities will make the process as easy as possible. Also, our Payroll Preview feature makes accuracy first priority, saving you valuable time and money. Human Resources Management Our online HR product allows you to quickly begin mining your employee information for analysis and reporting. Employee Time Management Schedule, collect, calculate, and report with greater accuracy and efficiency. Employee and Management Self Service Convenient online employee access ensures personal information stays up to date, plus your staff can access payroll information anytime. Client Care Representative There is unlimited telephone support available anytime, so you will always feel confident using our solutions. Our dedicated Client Care Representatives are knowledgeable, friendly, and committed to helping your business run as smoothly as possible. Year End At year-end, you ll receive a complete set of management reports. We prepare government slips on your behalf, and your employees will receive their tax slips in confidential, pre-addressed envelopes.

3 We Respond to You. When we first developed our payroll application, we talked to frontline payroll managers, human resource professionals, finance experts, and accounting professionals. We found out a lot about what is wanted, needed, and expected from a workforce management provider. And we responded by developing the Payworks system around four principles: Perfect Payrolls Our application features a Preview Function to let you see your entire payroll and the complete results of each run before your final payroll run is finalized. Accuracy is priority one. Ease of Use Our payroll product is extremely intuitive and simple to use. Ad Hoc Reporting Use your database information to help manage what you need with ad hoc reporting. Flexibility Customizable fields and the benefit of web-based controls mean that our payroll solutions are guaranteed to satisfy your specific needs. We are payroll experts and it is our job to make sure your payroll runs smoothly. We keep up to date with all payroll legislation to ensure perfect payrolls for our clients. We can even help you to understand the implications of new employment regulations and laws. Our online payroll solutions increase payroll run accuracy to reduce costly errors. Like all Payworks solutions, they re easy to use and are backed by unmatched client support. But we can t do this without you. You will help us build a streamlined payroll system for your office, with your choice of reporting options. You may decide to print in-house the information you require. Or Payworks can print and courier your output back to you. If you require self-sealed statements or cheques, we will provide them. Simply tell us what you need to make your payroll process go without a hitch, and we make it work.

4 Payroll That Works Easy Payroll Setup Multiple business numbers. Customizable pay statements. Multiple bank account debits. Easy Employee Setup Supports up to five employee bank accounts. Direct deposit or self-sealed slips. Online pay slips with Employee Self Service. Payroll Element Automation Rates are automatically populated or changed when an employee reaches a specific milestone. Automation based on user-defined criteria. Reporting Library of standard reports including export of journal entry to various accounting software. Easily create ad hoc reports for your report library. Export reports to Excel. Year End Summaries Employee year-to-date reporting. Year-end filing. Online T4s with Employee Self Service. Administrator Section Customizable security access including screen access, payroll access, reports access, and department level access. Features Direct deposits or cheque printing Automatic payroll tax filing Year end tax filing/t4s Record of Employment (ROE) Complete set of standard reports Payroll register reports Import and export capabilities Online and pay statements Integrates with other modules Employee Self Service Benefits Accuracy Online flexibility Reduced labour costs Increased security Dedicated Client Care Reps Automatic legislative updates No software to install Drastically reduced error rate No annual fees 24-hour online access

5 Online HRMS Our feature-rich HR tools are designed to manage your workforce with ease and precision. Achieve work-flow efficiency, accuracy, and integrity of your valuable data with Payworks HRMS, featuring: Employee Demographics Manage your employees demographic and personal information, in addition to all contract-related details. Compensation and Benefits Define compensation and benefit plan, coverage, and premium rate details to manage benefit programs and retirement plans. Position Profiling Configure position profiles to match various skills and training requirements and assign positions to employees, including multi-position allocation. Talent Management Manage your employees overall talent and career development including skills, certifications, and training. Features & Benefits Fully integrated yet modular design User defined fields Customer defined user access levels Future dating Work flow automation Absence Management Manage all types of leave and configure absence plan setups with direct links to payroll, and report on trends in absenteeism. Employee Management Control costs by managing company property issued to employees and manage employee safety by reporting on health and safety incident trends. Historical Changes Capture your workforce history including employment dates, salary adjustments, and position assignments. Performance Management Configure performance models to manage review types and ratings and initiate pay rate changes. Recruitment Manage recruitment from the applicant s first contact to the final stage of the hiring process, ensuring a smooth transition from applicant to employee. Reporting Use the comprehensive library of standard reports or create unlimited custom reports with our easy-to-use Report Builder.

6 Time & Attendance Payworks Employee Time Management solution lets you intelligently schedule employees and easily collect hours. It allows you to report on everything from labour costs to attendance, and provides a convenient way for employees to set availability, request time off, view schedules, and clock in. Get ready to improve efficiency, increase accuracy, and lower your costs. Features & Benefits Web accessible pay slips Secure data transmission Reduced administrator workload Internal messaging Flexible Time Tracking Methods include web punch, Biometric Time Recorder, keyed daily hours worked by payroll and Employee Self Service timesheets. Intelligent Scheduling The system will figure out the best employees to schedule for shifts based on weights assigned to key employee performance factors such as skills, testing, and training. Stat Pay Calculator Automatically calculates employee Stat Pay entitlements in conjunction with provincial rules, the employee s schedule, and daily hours worked, thereby eliminating manual Stat Pay calculations. Direct HR/Payroll Integration There is no exporting of time data to payroll - it all happens in real time, saving resources. As well, Employee Time Management automatically populates HR absence tracking when an employee misses a scheduled shift. Time-Off Scheduling Using the Employee Self Service module, employees can submit time-off requests and once approved, the time will flow directly to payroll. A calendar view displays by date, and employee time-off by absence type. Employee Self Service Our Employee Self Service (ESS) feature allows your employees to access and change personal information, lowering your HR administration costs. Employees can view their schedules, pay statements, and year-end tax information, key into online timesheets, and update their contact information online, all reducing administrator workload. As well, our new messaging program allows you to send internal messages without the need for any external service. Now you can communicate securely with your employees with no software downloads needed.

7 We Value You. When you choose Payworks, an Account Representative will be assigned to you, someone familiar with your business and individual needs. So when you need assistance of any kind, we re there. We provide conversion, implementation, and training support to make your transition to our solutions as smooth as possible. We convert your data to new formats, complete setup of your Payroll, HRMS, and Employee Time Management. We even balance your last payroll run. We do it all to provide you with a database customized to your specific needs. We walk all new users through the processes, either in person or over the telephone. Our user-friendly online Manual and How-To Guide contain a wealth of information. Of course, there is unlimited telephone support available anytime, so you will always feel confident using our solutions. Our dedicated Client Service Representatives are knowledgeable, friendly, and committed to helping your business. We re there when you call. We re there for you. Personal. Professional. Payworks will take better care of you and your payroll demands. We know we re doing our job because our satisfied clients tell us. We re proud of our 97% Client Retention Rate and our 91% Overall Customer Satisfaction Levels, and we are continually working to improve our online solutions and client care to exceed your expectations.

8 flexible payroll set-up unlimited earnings, benefits and deduction capacity payroll preview feature real time processing robust report writer printing options T F info@payworks.ca Let s work together to make your payroll easier and error-free. Call: