HR, talent management and payroll

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1 HR, talent management and payroll

2 Welcome to Access We are here to give you the advice, tools and clarity you need to make effective HR decisions, quickly and with certainty. Access is a leading author of integrated business management software. We combine our innovative, award-winning software with practical knowledge and experience to deliver you an HR & payroll solution that s exactly right for your business and your people. There s no need to start from scratch, our solutions offer standard functionality that has been developed over many years of best practice. Combined with powerful workflow tools and the ability to configure to your needs, HR solutions from Access deliver unparalleled results. 02

3 Working together Your solution An integrated approach Not all software is the same, but the key to a successful implementation is ensuring that your software partner understands your organisation and will work with you to achieve results that make you more profitable, more competitive or simply more efficient. It is no coincidence that both Access and many of our clients have featured in the Times 100 Best Companies to Work For. The key to our success is the people who work here. From our experienced sales people through to our software support teams and first-class consultants, we strive to deliver value and work with you to implement business-changing benefits. We bring you more than 20 years experience in helping organisations improve their HR, talent management, in-house and serviced-payroll operations. Our software expertise and market knowledge have been combined with client best practice to produce software and services that are best in class and deliver to your needs. You can choose from our range of modules to best suit the priorities of your organisation, comfortable in the knowledge that you can add to these and tailor the solution to suit your specific needs both now and in the future. Function-rich, market leading and easy to use, Access software solutions give you clarity like no other. Sitting at the centre of your organisation, an Access solution will manage all of your people information and can communicate with your other key business systems. If your needs go beyond HR and payroll, Access offers a variety of other software solutions including rostering and time management, expenses, fundraising, finance or full ERP. At Access, we understand the power of integrated solutions. After all, we use our software to manage our own business, so you can rest assured that whichever systems you choose, the solution will be seamlessly connected. Across every department and function, any company size, in every sector, we can enable you to create streamlined, efficient and integrated business processes. An integrated approach 03

4 HR and talent management SelectHR is our fully configurable and powerful HR and talent management system. Browser based, deployed on premise or in the cloud and integrated with payroll or stand alone, it offers a range of modules to suit your every need. Core HR At the heart of the HR system is the ability to manage all of your key people information in one place, including: Z Personal details including diversity, work permits, employment checks etc Z Job and salary history including multi-post and multi-currency capability Z Employment details contracts and T&Cs Z Disciplinary and grievance Z Skills and competencies linked with training and performance management Z Absence and holidays work patterns, part-time calculations, holiday rules, TOIL, flexitime Z Benefit, pension and fleet management Z Salary modelling Z DBS (Disclosure and Barring Service) monitoring Z Auto-enrolment process management Z Flexible organisation structures and charting 04

5 Recruitment and onboarding With SelectHR, the entire recruitment process is streamlined. Vacancies can be automatically uploaded to your website and social sharing of vacancies is made easy through links embedded within our online recruitment system. Candidates can apply on-line, manage their application and even import their LinkedIn profile to populate the information. All applicant details are available immediately to the HR department or recruiting manager. More than just an application tracking system, SelectHR will help you manage the offer process with terms and conditions, job information, pre-calculated holiday entitlement and more, pulled together to automatically create offer letters and contracts. Everyone is kept informed with workflow alerts so that both the applicant and the organisation are ready ahead of the start date. Looking to create the best onboarding experience for your new employees and ensure they stay engaged prior to their start? Our onboarding module allows successful applicants to access information ahead of their start date so that they can complete tasks online and gain information about their future work environment. Save time by providing access to policies, allowing the applicant to complete their personal details, request holiday and book onto training courses. People at the core 05

6 Training and performance management Making sure your employees have the right skills and competencies is important, and so is helping them to achieve their goals and objectives. SelectHR addresses the important areas of training, learning and development and performance; our functionality means you can hold details of employees training needs and a history of activities that have been completed. Tools will enable you to manage training course admin, online bookings, CPD, and advanced skills search and management. When it comes to performance management, whether your employees have an annual appraisal, a regular assessment journal or participate in a 360 review, SelectHR will facilitate the entire process enabling employees and their managers to record the details online. With prompts for completion and integration with your competency frameworks and organisational goals SelectHR will guide each person through the process and help manage outcomes that affect ongoing development or impact pay. 06

7 COMPENSATION & BENEFITS Talent Planning & Retention PERFORMANCE REVIEWS & ASSESSMENTS SUCCESSION PLANNING TALENT POOL ATTRACT & RECRUIT ON-BOARDING & INDUCTION COMPETENCY MANAGEMENT Talent Acquisition GOALS & OBJECTIVES LEARNING & DEVELOPMENT Talent Engagement Development & Alignment Talent management Talent management is a key concept within SelectHR, which allows you to look at your people data from a fresh angle. From the recruitment and selection process where talent pools can be managed, through to carrying out employee assessments and getting a visual representation of your organisation s talent succession profile, SelectHR will enable you to see your people in a whole new light. Absence and holiday management Do you employ staff on a part-time basis? Do you provide flexible working, have staff on varying terms and conditions or working outside of the UK? There is a lot more to managing absence and holidays these days, but the good news is that SelectHR can take care of the complexities and free up time and resource to facilitate strategic HR. With accurate proration of holiday entitlement for part-time staff, enabling them to view their entitlement clearly and make requests using self-service, the employee experience is enhanced and administration is reduced. Flexible workflows allow requests to be routed appropriately for authorisation and group calendars to be checked - all with ease of access whether in the office or on mobile devices. From self-service requests to the recording of sickness and other types of absence, SelectHR provides all the tools you need to accurately capture and monitor absence levels. With real-time information across your organisation, departments and teams, you can implement robust procedures that both engage employees and positively impact your bottom line. 07

8 Rewards, benefits and pay SelectHR keeps a full track of any changes in remuneration allowing you to do point in time analysis and assess potential trends affecting flight risk and performance, as well as providing tools to manage your salary review process. Pay records can be held for salaried staff as well as those on hourly contracts. Multi-post arrangements can be catered for and multi-currency capability allows consideration for those working outside the UK. In addition to monetary payments, SelectHR can also manage details of other benefits, produce total reward statements and generate the P11D for submission directly to HMRC. When it comes to paying your staff, we will help you to do this in the most efficient and reliable way for your organisation. Whether you re looking for simplified payroll processing, or a service to manage the entire function for you, Access has the solution you need. After all, most of your people information is already in SelectHR and we can streamline the process of getting it into the payroll system, giving you the ability to accommodate variable payments and carry out the necessary checks to ensure your people are paid on time, every time. 08 Streamlined payroll

9 SelectPay the choice for in-house payroll processing Access Payroll Services leave the processing to us When it makes sense to run your payroll in-house, you need a reliable solution that can enable you to deliver an accurate payroll, quickly and efficiently. Our modern and powerful technology sits on a robust platform capable of running any size of payroll at lightning speed and with the familiar Microsoft look and feel, you will feel at home with SelectPay. Z Proration for starters and leavers Z Proration for mid-month changes Z OSP and SSP calculations Z Imports for timesheet data and other variables Z Ability to split costs Z Ability to deal with aggregated NI Z Auto enrolment tools and RTI recognition Z Holding zone for HR data Z Integration with HR and finance systems Z Online and payslips Our product managers are passionate about payroll and work with our customers to ensure we continually enhance our software, making your job easier. SelectPay is an HMRC recognised payroll and our product managers are part of an industry body of professionals that ensures we are at the forefront of dealing with legislative change that could affect you. Access Payroll Services provides an efficient, flexible, secure and reliable service to supplement your existing payroll resource. Our service is delivered by dedicated, qualified payroll professionals who will act as an extension of your organisation. Your payroll will be set up using all your existing rules and procedures and we will complete a full scoping exercise as part of the implementation, ensuring that efficiencies are put in place as soon as possible. Customers are allocated a payroll executive who works with them to ensure payroll is accurate and compliant at all times. Payslips can be branded to individual requirements and provided in paper or electronic formats, the latter ensuring potential significant savings per employee. As well as day to day operations, the payroll service ensures the complete payroll cycle is completed including HMRC payments, any Tax Year End or third party payment requirements. Plus you can rest assured that your data is held in a secure data centre in the UK and has resilience built in to ensure that your payroll is available at all times, ensuring timely and accurate payments to your employees. 09

10 The Enablers SelectHR is a powerful solution that not only provides a wealth of standard functionality but also allows you to configure the solution to meet your individual needs. Whether you choose to benefit from the experience of our team of consultants or prefer to be self-sufficient, our tools will enable you to maximise the solution and implement benefits across your organisation. Configurability As a fully configurable system, SelectHR can be tailored using standard easy to use tools. The ideal place to manage all of your organisation s people data, you can choose which information and processes are available to which people and configure new fields, screens, workflows and dashboards to manage your additional needs. Workflow SelectHR includes standard workflows to manage all of the key HR processes such as adding new employees, making contract changes, booking and approving holiday etc. You have the flexibility to tailor workflows and add additional ones as required. Our drag and drop designer tool is both easy to use and powerful, with the ability to deal with complex multifaceted processes as well as straight forward linear tasks. Business intelligence and analytics Agile reporting and visual depth of information is a key driver in the development of SelectHR. In addition to the extensive suite of standard reports, we provide dashboards with drill-down functionality and live listings of data, all of which you can adapt to meet your needs. The analysis, reporting and charts you create will allow you to analyse your people data and use it to make informed, strategic business decisions. 10 Intuitive, agile, empowering

11 Support Once implementation of an Access solution is complete, we provide lifetime UK based customer support, a dedicated account management team and a variety of user groups, forums and product training. Designed to give you a holistic view of your workforce, SelectHR allows you to implement a people strategy to create and maintain excellence, as well as drive growth. Document management Integral to the SelectHR database, the document management system allows you to hold any type of documents, all searchable by content and linked to the applicant/employee record where relevant. Whether you are searching your talent pool for people with the rights skills or experience or updating policy documents and issuing them for review, SelectHR will help you do this quickly and easily. In addition to uploading documents, SelectHR also has mail merge tools which will not only generate the correspondence (in bulk where required) but also file and index the document against each individual. So say goodbye to manual files forever! Integration and sharing of data SelectHR represents the central source of your people data, and sharing this data with other systems is simple. Integration with Access products, 3rd party products and Active Directory are all standard, and there are also standard tools allowing you to export and import data in a number of formats on an ad-hoc or scheduled basis. Additional integration points range from direct data access via Excel, ODBC or direct from SQL Server right through to bespoke web services to suit individual requirements. THE TECHNICAL BIT SelectHR is a browser based.net solution and can be deployed on premise or hosted in our cloud environment, either way with Single Sign On technology. HTML 5 compliant, SelectHR works across a range of devices, including mobile which is built on the same configurable framework as SelectHR. The out-of-the-box solution has been designed to allow access to a range of information when on the move. This includes a contact directory and team calendar, along with the ability to view policies and make holiday requests, anytime, anywhere and just like the rest of SelectHR, it s fully configurable. 11

12 Access Group The Old School, Stratford St Mary Colchester, Essex CO7 6LZ, United Kingdom T: F: E:

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