SAMAY - Attendance, Access control and Payroll Software

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1 SAMAY - Attendance, Access control and Payroll Software Welcome to a new world of comprehensive Human Capital Management (HCM) solutions from ISS. ISS SAMAY is a highly simplified HCM solution with an attractive and extremely user friendly GUI for Time & Attendance, Payroll calculation and reports for management. In two words, SAMAY is SIMPLE and EFFICIENT. Integrated with ISS Biometric Terminals SAMAY offers a complete solution for Easy shift scheduling, Employee leave records management, Integrated Payroll with customized deductions & inclusions, and 20 + industry standard reports. ISS SAMAY software is one of the best and is currently available for desktop and web based platforms with SQL database support and unlimited license options. We understand that by taking into account the future needs of your workforce and keeping a wider strategic picture in mind, selecting the right time and attendance software can have an impact on your organization's bottom line business measures such as margins, profits, output and productivity. ISS helps you leverage Biometric data, analytics, and integration with other core systems, specifically scheduling, payroll and leave management towards achieving your organizational HCM objectives. Five Factors to decide on SAMAY: Integration When ISS Biometric terminals and SAMAY software system are used together, data can be shared in real-time throughout the organization and business processes automated across departments. By integrating ISS Biometric terminal based time and attendance and scheduling functions with payroll, paid time off and other core HR elements, the system will eliminate redundant workflows and will reduce the margin of error in tracking actual time worked. Improved HR analytics and reduced labor costs and system integration becomes the foundation on which time and attendance benefits are built. Access Whether the employee is located at the main office, working from home or even working in some far-off area of

2 the world, SAMAY will help employers track the attendance of employees directly. With increasingly flexible working patterns and the rise, most employers will be dealing with workers who are geographically distributed and are effectively in the field. Familiarity It is a proven fact that for Time and Attendance systems, traditional users interface such as a Windows-inspired desktop or a web app that leverages popular social or consumer technologies significantly mitigates user resistance for technology adoption. SAMAY fits in right with a popular windows type GUI ensuring successful implementation and acceptance. Accountability Simply integrating or interfacing timekeeping with payroll can yield to inaccuracies, time theft, or overlooked incidents that can put an organization at risk. Rather, efforts should be made to develop and maintain an ongoing accountability procedure using Biometric data which is fulfilled by SAMAY. Flexibility ISS SAMAY is a solution for day-to-day job / shift scheduling activities and real-time decisions by the management. A fully integrated system that can correlate the time and labor data with other HR information, SAMAY has the ability to produce an impact which is at a higher, more strategic level. Hence, by producing valuable metrics and contributing to predictive human capital analytics, decision-making can be significantly enhanced. Key Features: Capture and store Biometric and card information Store employee personal and official details all in one place Employee documents management (ID proof, address proof, certificates, academic records, past employment details etc) Payroll information and pay slip generation Seamless integration with ISS Biometric Access Control and Attendance systems SQL database support

3 Employee Records management SAMAY software is designed for managing employee records in a safe and efficient manner while keeping track of employee time (i.e. making sure that the right people are in the right place, at the right time and at the right cost) thereby ensuring your success as an organization. The core objective of SAMAY is to improve staff productivity and efficiency. SAMAY helps you record and retain all your employee details in a central repository Provides better visibility of information, reduces workload and ensures timely availability of required information Almost nil duplication of data Maintains data confidentiality Advanced features for real-time data availability about all employees All businesses generate employee records. These records play a vital role in providing the information needed by organizations to manage and pay their staff members, plan their workforce requirements and monitor staff performance. The goal of employee records management in SAMAY is to ensure that a complete and comprehensive employment history of each employee is readily available for as long as it is needed, and that the information contained in such records supports the management, deployment, payment and development of staff. Other key objectives of our employee records management module are to support transparency and organizational accountability and to enable accurate audits by creating and protecting human resource records as reliable evidence.

4 Employee Shift Management The shift scheduling module is a practical solution that will ease your everyday shift scheduling hassles. It supports unlimited numbers of employees. SAMAY helps managers and other authorized personnel to quickly create employee shift schedules, track overtime and employee costs, and get accurate data with comprehensive reporting. SAMAY helps you specify Shift timings, Working hours and Permissions under the settings menu. Custom Shift Timings can be specified Effective From: The attendance module will be effective based upon the date and time selection. Default Shift Timing: Set the default shift timing Unit wise shift/group wise shift can be specified Using SAMAY, concerned department managers can create shift schedules that optimize workforce utilization based on factors such as expected workload, working hour constraints; skill set requirements, compatibility and training. It also has the flexibility to model specific business rules and specify shift timings.

5 Employee Leave Management SAMAY provides accurate records of appropriate leave types and helps detect and prevent abuse of the system. Other leave types and leave without pay can also be added and monitored by authorized personnel. Using the leave management module, you can: Ensure the right leave type is applied as per employee request Streamline leave management activities Offer employee self-service feature Interface with Time & Attendance and access control systems Monitor, measure, and analyze leave data via reports and dashboards Reduce leave administration overhead, lost-time, absence costs, and the risk of litigation if any SAMAY Leave Management Module helps you consolidate leave management functions with company specific leave policies consistently and accurately with pre defined rules and workflows for every employee.

6 Employee Out Duty Management The duty roster provides benefits to the organization to effectively utilize their key resources that normally go out on official duty. The module provides integrated features to manage the duty of employees in various shifts and their work roles. Using SAMAY one can: Swiftly manage the Duty types and shifts of Resources Manage substitutes in the absence of scheduled resources SAMAY plays an important role when the employee is on official duty working in some far-off area. The time sheet capturing the Out Duty will help employers track the attendance of employees directly. With increasingly flexible working patterns on the rise, SAMAY addresses the need of most employers who will be dealing with workers who are geographically distributed and are effectively in the field.

7 Attendance Calculation Module Using the Attendance Calculation Module, every employee s attendance, break times, casual leave, annual leave, vacation time or sick leave can be documented and calculated thereby tracking the employee s performance. SAMAY attendance calculation module provides: Real-time and editable attendance data Automated overtime/late-in/early-out calculation Graphical attendance views Integrated leave management Customized reporting This module is tightly integrated with the Payroll Module. SAMAY provides valuable reports to concerned departments based on the employee biometric attendance logs. Requests for leave can be recorded in the system by concerned HR personnel. Attendance problems can be detected and addressed as early as possible using the automated alerts system in SAMAY.

8 Payroll & Pay slip Generation Module In SAMAY, payroll refers to the record of salaries and deductions for each employee. The payroll record is maintained inside a database. This payroll system supports the human resource management function in general. Payroll module in SAMAY contains various features including : User-defined salary structure User-defined inclusions and deductions like fixed allowances and fixed deductions User-defined Variable Allowances and Reimbursements Bonus, loans, advances Customizable pay slips Employee bank details Contract Hiring SAMAY Payroll module covers a well defined payroll processing and comprehensive reports & analysis. With user defined settings for Payroll management combined with company specific rules and compliances, the Payroll module is a flexible system which can be modified and used as business grows and the requirements change.

9 Employee Attendance & Log Reports ISS SAMAY Time and Attendance software is used in conjunction with ISS biometric terminals for automated Employee Attendance & Time Tracking. SAMAY offers the following features for employee attendance and log reports: Simple user registration and de-registration with unlimited employee records Access control capability Maintain staff records including contact details, leave, training etc Single shift / Multiple shifts Automatically calculate hours worked Manual input of various leave types Unpaid breaks Log reports of Biometric Punches, Time sheet, Employee record, Payroll summary, Absentees, Employees On/Off premises. Export Attendance, Log records and Payroll Summary Report to a.csv file SAMAY lets you configure and customize the attendance module according to your organization's requirements. The attendance module has flexible options that allows you to add specific settings where you can set working hours and access permissions for a specific employee, get employee ID from the Biometric attendance terminals, set maximum and minimum working hours, configure shift details, import attendance data and other log details as needed.

10 Biometric Device Manager SAMAY has inbuilt device manager where all the connected and installed Biometric terminals can be monitored in real time. Device Manager can be accessed from Home screen by pressing Device Manager Button. The alternate ways to open or access device manager from any page are: Menu > Device Manager or Device Manager Icon in Tool strip. It is as simple as that. Adding and removing devices is highly simplified for users with appropriate privileges. The inbuilt Biometric Device Manager module provides information on: The number of devices available Device locations with IP address (if assigned), Number of connected devices and number of devices that are not connected to server at any given point of time. Real time punching and access control information from all centrally connected Biometric terminals ISS SAMAY supports multiple companies, multiple locations, multiple departments and Multi user operations. Thereby requiring information from multiple biometric terminals installed at different locations. The information is obtained in real time from all connected ISS Biometric terminals. The Biometric terminals also function in standalone mode when not on a network. The terminals are fully capable of recording, verifying and storing fingerprint details at the tap of a finger.

11 isattva Fingerprint T&A Terminal isattva Fingerprint T&A terminals using Lumidigm M-Series sensors and modules is a fast and reliable fingerprint authentication solution that will exceed your expectations with the proven HID Lumidigm Advantage. You can securely authenticate a user and enable your identity and access management solution with a simple tap of a finger. Renowned technology. HID Lumidigm patented multispectral fingerprint technology is up to 20% more reliable than conventional technology because it leverages rich fingerprint data that lies beneath the skin. It works on everyone, everywhere. Fast and reliable. No sensor provides the speed and reliability available from the Lumidigm M-Series. The M-Series sensors authenticate on the first try, no matter who you are or what the weather is doing. Built for business. The isattva terminals with M-Series extend the Lumidigm Advantage to your value-conscious enterprise while providing the durability and performance that you require. isattva T&A solution is a feature rich and robust enrollment and verification system addressing the needs of various industry verticals. Associated isattva software is a convenient and easy to use system with very useful features and informative reports completely designed and developed in house at ISS to address various industry challenges and a ready to use solution. Smart programming techniques and latest technologies are incorporated in isattva to ensure scalability and a smooth roll out across multitude of organizations.

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