Epicor. Human Capital Management Express Overview

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1 Epicor Human Capital Management Express Overview

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3 Epicor Human Capital Management Express If your Human Resources (HR) function currently runs on spreadsheets you are not alone: Many companies still rely on a myriad of disconnected, semi-formal systems to record and report within HR. The amount of data re-entry can be staggeringly inefficient delaying timely reporting and introducing errors and omissions. The time taken by these labor-intensive processes means that HR is restricted from meeting the more strategic needs of the business. Fortunately, help is at hand: Introducing Epicor Human Capital Management (HCM) Express. HCM Express focuses on your critical HR needs. With more than 25 years HR experience built into this new foundation edition, Epicor HCM Express gives you the broad functionality you need to put your HR function on a firm footing. Designed for rapid implementation and focused on core HR needs, Epicor HCM Express provides you with the HR solution you need today and a strong foundation for the future. HCM Express is based on Epicor HCM. We ve defined a highly intuitive, functional and adaptable solution, and backed it with strong industry experience. With HCM Express, you have the ideal tool to manage your workforce and help drive your organization s success. HCM Express automates key tasks within HR in a single software system, enabling you to track, manage and analyze critical data for your employees, from candidate to retirement. Through standard workflows, you can improve your efficiency. With powerful reporting and analytical tools, you can gain a complete picture of your company s workforce for better strategic planning. With optional integration to your ERP and Payroll solutions, you can gain a complete view of your employees. 1

4 An effective human resources solution is closer than you think Core HR Candidate Employee Employee Development Health & Safety Compensation Performance Connect Epicor ERP Epicor Payroll Third Parties Portal Component Library Search Employee Hierarchy Direct Access Employee Self-Service Manager Self-Service Comprehensive Security Workflow and Routing New Hire Personnel Action Termination Reporting and Analysis Standard Reports US Compliance Reporting Analysis Query Builder 2

5 Epicor Human Capital Management Express Usability HCM Express offers an intuitive user interface, which enables you to expand use and adoption throughout your whole company. Using tabs and drop-down menus, you can quickly navigate anywhere in HCM Express. And, if you miss a field in a task, HCM Express can tell you what you need to complete. The HCM Express home page is the launch pad for everything you and your users regularly do in the system. HR users and administrators, business managers, and employees can customize their home pages so that all their data and tasks are right there. With HCM Express, everyone can securely get to their assigned tasks quickly and easily, improving overall efficiency. On their home pages, executives can immediately find designated analytics that drive your business; HR can link to commonly used tasks, reports and to-dos; and managers can open any personnel task they re allowed to perform by clicking from a list of their people. 3

6 Epicor Software Corporation Comprehensive Functionality HR adds value to your company when they can provide assistance on decision making and business initiatives. Access to accurate information is essential. HCM Express maintains all your employee-related data in a single database a true HR system of record that enables you to support your organization s strategic initiatives. A system is only as good as its output. HCM Express comes with over 60 standard reports and flexible reporting tools that enable you to create custom reports, allowing you to minimize or eliminate the use of spreadsheets to obtain the reporting information you need. You need a system that works for you from Day One. We designed HCM Express to meet the critical HR needs of companies and supplemented it with a rapid implementation methodology that gets you reaping the benefits quickly. Each user has full control over their home page enabling them to include the elements that matter to them most including tasks lists, favorites, workflow assignments, open tasks and key reports. From the home page in HCM Express, you can jump to any other part of the system or any task. 4

7 Epicor Human Capital Management Express Core Human Resources HCM Express supports each step in the HR process from the hiring of candidates through employee development to retirement. You are able to record comprehensive demographic information including work authorization and visa details. In addition, you can easily associate employees with roles, jobs, and grades and analyze by location. The solution also enables you to maintain payroll information, allowances and other pay details and future effective pay arrangements then feed this information to your payroll system. Company property held by each employee can be recorded and you can monitor the assignment of employment documents to employees. Employee knowledge, skills, abilities, and other characteristics can also be recorded and accessed through HCM Express. This includes education history, certifications and licenses, languages, competencies and proficiencies, achievements and accomplishments. HCM Express also provides you with the tools to use this information: a comprehensive skills search facility is available to search across all people in HCM Express to assist with employee development and career planning. HCM Express can also be used to track health and safety incidents, maintain a record of disciplinary actions and record the result of performance reviews. Employee and Manager Self Service Self-service capabilities enable you to provide secure direct access to select HR records and tasks, providing greater visibility helping to keep HR information accurate and up-to-date. By giving your managers and employees direct access to HR records as well as sharing company policies and procedures, you reduce the administrative burden, freeing your HR team to focus on providing a more strategic role to your business. Search across all employees to identify skills gaps to ensure employee development is aligned with company goals. 5

8 Epicor Software Corporation Workflow and Routings HCM Express comes equipped with a number of high priority workflows such as new hire, personnel action and termination, enabling your company to benefit from consistent practice and essential data capture in these important areas. Integration The HCM Express Link module provides a configurable framework to define data integration with your ERP and Payroll providers. Link provides standard integration with a number of Epicor ERP and payroll solutions together with standard mapping for ADP payroll. Additional integrations can be configured during implementation. Reporting and Analysis Powerful reporting and analysis features separate HCM Express from other HR systems on the market. The HCM Express system empowers you with the tools to analyze the greatest asset of your organization from many angles. Through reports and charts, you can analyze employee data to better manage your workforce and for better strategic planning. You can analyze costs of turnover and hires, predict effects of salary increases, keep tabs on equal employment data, and much more. HCM Express provides a comprehensive picture of your company s workforce for better strategic planning. Company Directory Drug Test History Active Employee Analysis Salary Analysis Audit Report Microsoft Report Builder For custom reporting, HCM Express uses Microsoft Report Builder, an ad hoc report builder that is easy to use and familiar with a Microsoft Office-like look and feel. Report Builder makes it easy to create custom reports and enables any user, regardless of database knowledge, to generate the reports they need. Users can locate data and create new text, fields and calculations based on that data. They can then format, preview and print professional-grade reports. Compliance Reporting AAP OSHA VETS-100 EEO Standard Reports The standard reports in HCM Express are available to every user of the system for all data in the system they have permission to see. There are more than 60 standard reports available with HCM Express including: Employee Profile Qualification Match New Hires and Terminations Powerful analysis with drill-down to reports embedded within HCM Express. Comprehensive row security ensures users are only able to report and analyze the data they are allowed to access. 6

9 Epicor Human Capital Management Express Global Availability HCM Express is available via web-based access, automatically configuring data fields to reflect the appropriate format based on an employee location. Multiple languages are accommodated and the standard languages 1 can be expanded as part of the implementation. Location-specific home pages deliver a blend of relevant communication and corporate standards at each site. Variable grades, multiple currencies, additional compensation types, and different data tracking and reporting requirements can be accommodated. HCM Express enables employees to see their compensation in local currency or split payments into multiple currencies while maintaining the same information in the corporate currency for ease of reporting and analysis. Implementation: Get Going Fast and Easy To complement the focus of HCM Express we offer a packaged implementation approach that will get you up and running fast and easily. Subject to certain terms and conditions, the fixed price implementation service provides you with complete up-front visibility of all costs and enables you to enjoy a beneficial total cost of ownership and rapid return on investment from your HCM Express investment. Deployed Your Way HCM Express provides the broadest flexibility enabling you to implement and finance your HCM solution in the most appropriate way for your business. Available as software as a service (SaaS) subscription, hosted, or traditional on-premise license, you are able to deploy the solution aligned to your organization s IT strategy without compromising functionality. 1 As of July 2011 English, French (Canadian) and Spanish are available. Please check with Epicor for current availability 7

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11 Epicor Human Capital Management Express Upgradability Unlike other choices, Epicor HCM Express is not just a starter edition that gets you up and running with an HR system. With HCM Express, when the time comes to move to more comprehensive functionality, there is no reimplementation, migration or complicated upgrade. You simply change your license key and the new functionality is available on top of your existing HCM Express solution. You will then be ready to select and implement new functionality from the full Epicor HCM suite, including (subject to applicable fees): Absence Management Benefits Administration and Integration to Benefits Providers Recruitment and Onboarding Salary Planning Performance Management Training and Development Timesheets Position Control Workflow, Routings and Customization Additional Reports About Epicor Epicor Software Corporation is a global leader delivering business software solutions to the manufacturing, distribution, retail, and service industries. With more than 40 years of experience, Epicor has more than 20,000 customers in over 150 countries. Epicor solutions enable companies to drive increased efficiency and improve profitability. With a history of innovation, industry expertise and passion for excellence, Epicor inspires customers to build lasting competitive advantage. Epicor provides the single point of accountability that local, regional, and global businesses demand. For more information, visit 9

12 Epicor Software Corporation Contact us for more information on Epicor Products and Services Worldwide Headquarters San Francisco Bay Area 4120 Dublin Boulevard, Suite 300 Dublin, CA USA Toll Free: Direct: Fax: Latin America and Caribbean Blvd. Antonio L. Rodriguez #1882 Int. 104 Plaza Central, Col. Santa Maria Monterrey, Nuevo Leon, CP Mexico Phone: Fax: Europe, Middle East and Africa No. 1 The Arena Downshire Way Bracknell, Berkshire RG12 1PU United Kingdom Phone: Fax: Asia 238A Thomson Road #23-06 Novena Square Tower A Singapore Singapore Phone: Fax: Australia and New Zealand Level Miller Street North Sydney NSW 2060 Australia Phone: Fax: The contents of this document are for informational purposes only and are subject to change without notice. Epicor Software Corporation makes no guarantee, representations or warranties with regard to the enclosed information and specifically disclaims, to the full extent of the law, any applicable implied warranties, such as fitness for a particular purpose, merchantability, satisfactory quality or reasonable skill and care. This document and its contents, including the viewpoints, dates and functional content expressed herein are believed to be accurate as of its date of publication, October, The usage of any Epicor software shall be pursuant to the applicable end user license agreement and the performance of any consulting services by Epicor personnel shall be pursuant to applicable standard services terms and conditions. Usage of the solution(s) described in this document with other Epicor software or third party products may require the purchase of licenses for such other products. Epicor, Business Inspired, and the Epicor logo are trademarks of Epicor Software Corporation, registered in the United States and certain other countries. Microsoft is either registered trademark or trademark of Microsoft Corporation in the United States and/or other countries. All other trademarks mentioned are the property of their respective owners. Copyright 2012 Epicor Software Corporation. All rights reserved.