The Benefits of Upgrading to Workforce Management Suite

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1 The Benefits of Upgrading to Workforce Management Suite

2 Welcome Your Integration Upgrade Kit. Introduction Contents We are thrilled to consider you our valued customer. As our customer, we want to help you grow your business in the most effective way; saving time and money. This Upgrade Kit is designed to introduce you to the future of workforce management, and to give you the tools you need to discover compelling reasons to upgrade. Most importantly, we have a new tool that will make it easy for you to demonstrate real financial value for your company to upgrade. Click the Home button at the bottom of any page to get back to this Table of Contents, and watch for links to online tools and resources. Let s get started The Future of Time, Attendance and Scheduling Integration is where we re going. Get on board! Introducing: Workforce Management Suite Our integrated suite of features covers all the bases, and more. Why Should You Upgrade? There are plenty of good reasons you should upgrade. Try It Yourself: The ROI Calculator Our new ROI Calculator tool demonstrates real custom savings. Upgrade Made Easy Here are the steps to get your company upgraded and saving money.

3 The Future of Time, Attendance, and Scheduling

4 Integration Is The Future We re committed to a future of integration that creates a comprehensive workforce management solution. You re already familiar with our classic products; TimeWorksPlus and TimeSimplicity. We ve integrated them together with WebClock and Mobile features to create the future of workforce management. Think of them as a single, cohesive product called Workforce Management Suite. TimeWorksPlus TimeSimplicity WebClock Mobile Simplifies all the challenges of timekeeping and attendance tracking. Automates management of team scheduling and coordination. Streamlines employee check-in/checkout for tracking and reporting. Facilitates mobile convenience for employees and management.

5 Introducing: Workforce Management Suite

6 Workforce Management Suite The products you know, improved, and integrated for even greater productivity in four main areas: Timekeeping Scheduling Tracking Mobile We have updated our TimeWorks product to TimeWorksPlus, and incorporated all our classic features into an even more robust time and attendance solution. Integration means that our system talks with payroll, scheduling and tracking solutions to make sure redundancies are reduced to single points of contact. Overlapping data is coordinated to assure you are optimizing your workload, reducing errors, and taking advantage of the work you already do to get even more done. Our TimeSimplicity product is designed to minimize confusion and maximize profit. Integration with our other products is one of the key reasons we can say that our scheduling solution saves any size company a significant amount of time and money. We ve streamlined the scheduling process so effectively that shifts are never left uncovered, employees are empowered to manage their own time, and managers can do a lot more, in less time. Our latest WebClock 3.0 is on the leading edge of time tracking. We offer real-time validation at the clock, right where employees interface with your system. We can check for employee state so you know what your employees are doing at any given time, and so they don t clock in twice or clock in too early. We offer easily entered quick actions for break times, transfers, and ESS. This means fewer data entry errors and less frustration for employees. TimeWorks Mobile is our mobile workforce companion designed to empower your employees, reduce labor costs, and cut admin time. Fully integrated, you can expand your workforce management beyond the office. Employees can clock in and out remotely, review schedules after hours, manage time cards, and request time off right from their phone or tablet. Employers can manage time cards and time-off requests on the go. If the ACA has you up at nights, prepare for a well-deserved good night s sleep. Go ahead and schedule your weekends for yourself. We ve found the time you ve been looking for. It s convenient workforce management anytime, anywhere.

7 Workforce Management Suite Feature Overview Dashboard Keep an eye on everything with a graphical display of information designed to give you a heads up on overtime, employee status, clocks, notes, and attendance. Managers will appreciate a comprehensive look at the whole system with alerts and flags to warn of trouble before it happens.

8 Workforce Management Suite Feature Overview Scheduling Manage complex scheduling challenges with ease. Our integrated scheduling process saves you time, money, and improves employees job satisfaction. Managers simply drag and drop to create and rearrange schedules or fill last-minute shift vacancies within seconds. An intuitive interface allows you to view schedules by group, week, and color code for easy identification. Since it s all online, there is no hardware to maintain, and employers and employees can access the system from a browser or mobile device.

9 Workforce Management Suite Feature Overview ACA Compliance Specify maximum work hours per week for each employee profile and the system will notify you immediately if the employee is being scheduled for hours that will exceed the number of hours indicated in this field. Our integrated workforce management platform takes full advantage of automated time, attendance, and scheduling data to help you comply with state and federal regulatory mandates such as ACA, DOL, and FMLA.

10 Workforce Management Suite Feature Overview Accruals Automate tracking of vacation and sick time in conjunction with scheduling. Employers and employees alike enjoy a quick view of time earned and used. Schedulers will appreciate how easy it is to fill open shifts using the integrated scheduling dashboard. Integration with trade boards make covering vacation time even easier.

11 Workforce Management Suite Feature Overview Payroll Based Journal (PBJ) The Centers for Medicare and Medicaid Services (CMS) have mandated that skilled nursing providers collect and electronically report direct care hours on a quarterly basis starting July 1, As a registered vendor with CMS, SwipeClock collects the required staffing data and generates an XML report that meets PBJ technical specifications for compliant submission. If you need PBJ compliance; we ve got you covered.

12 Workforce Management Suite Feature Overview Shift Trade Board Filling holes in the schedule becomes much simpler with our virtual Trade Board. Employees can swap shifts with ease without lengthy or complicated approvals. Instead of waiting for managers to circulate requests on employees' behalf, employees simply place requests on the online message board. Others can watch to pick up time. Managers can quickly view, monitor and approve shift changes online. Once a shift trade is approved, appropriate employees are automatically notified.

13 Workforce Management Suite Feature Overview Leave Management The Employee Self Service portal lets employees manage time-off requests on their own. They can view accrued paid time off (PTO) hours, request time off, and find out if other employees in their department already have time off approved for those days. Supervisors receive an with the request and can approve or deny it with a click. When integrated with TimeSimplicity, employees can post to an online shift trade board to easily fill shifts when they take time off.

14 Workforce Management Suite Feature Overview Timecard Approval Time card approvals are a hassle, but they protect you in disputes over hours worked. Eliminate the hassle of printing and signing time cards. Set up to three tiers of approval that can be completed electronically. Employees can review their own timecards for errors, while supervisors and payroll staff can also be required sign off so that the right people are held accountable.

15 Workforce Management Suite Feature Overview Mobile Workforce management on the go helps you empower your employees, manage labor costs, and cut admin time. Workers can clock in from anywhere, and you can pinpoint their location at the moment they punched in. Employees can easily view schedules, manage time cards, and request time off from their phone. Meanwhile, employers can manage time cards and time-off requests from any mobile device. It s convenient workforce management anytime, anywhere.

16 Workforce Management Suite Feature Overview Intelligent Clock Our intelligent clock integration provides advanced clock-in and clock-out features that take the worry out of managing your clocks. Lockout features offer better hours control and break period compliance. Remote reporting keep you apprised of clock uptime and availability. Easy-to-enter quick actions to reduce data entry error. Greg

17 Why Should You Upgrade?

18 The Key Benefits To Upgrade Workforce Management Suite offers some compelling reasons for your company to upgrade. Save Your Schedule Out With Overtime Raising Retention Down With Deviations Tracking employee time is important, however this isn t your greatest area of friction when it comes to managing your schedule. Managing last-minute scheduling changes including shift swapping, sick time coverage, and overlaps can be a costly waste of time. Swipeclock Workforce Management Suite can save your schedule with integrated tools for managing time and attendance by exception, and shifts scheduling accountability to your employees to reduce management impact. With new ACA compliance regulations, overtime means more than just extra payroll. Even a 15-minute per day swing in employee timing can be crippling. Swipeclock Workforce Management Suite integrates scheduling with time and attendance to help you better manage schedule adherence including restricted clocking times, triggers, and warnings that highlight areas of abuse and risk. Even with standard settings you can save a considerable amount in hard overtime costs, and avoid ACA penalties and time-and-a-half situations before they occur. You ll appreciate saving money and time with less effort, but you ll also enjoy an increase in employee retention. Swipeclock Workforce Management Suite helps you manage by exception with fewer complications and conflicts while providing greater flexibility in time and scheduling without sacrificing control and organization. Our integration with payroll services means an increased reliability and even fewer reasons to consider options. When employees are absent or tardy, a cascade of costs pile up and create a ripple of expense through your entire organization. Swipeclock Workforce Management Suite helps reduce this impact by sharing the accountability for rescheduling to employees. Easy-touse virtual swapping and pickup boards reduce time-consuming calling frenzies. Automated record keeping provides supporting documentation for disciplinary actions and help you address chronic employee problems.

19 What s More Compelling Than ROI? See exactly how much you can save by upgrading to Workforce Management Suite. The average small business can save over $30,000 per year. No kidding. Are you a business that has: 25 hourly employees to manage; that are paid an average of $15 per hour; who work an average of 30 hours per week; and are supervised by two scheduling managers; who earn about $30 per hour? Your business can save each year: $5,850 Unplanned Overtime Savings $3,300 Turnover Savings $8,840 Manager Time Savings $8,840 in manager time savings; $5,850 in unplanned overtime savings; $3,300 in turnover savings; $13,000 in integration savings; for a TOTAL of $30,990 in annual savings. Wow! $13,000 Integration Savings

20 Try It Yourself Click on the link and give it a try. In a few clicks you ll see the savings you can realize by upgrading. Click: ROI CALCULATOR

21 Upgrade Made Easy

22 How To Upgrade Upgrading to Workforce Management Suite can take less than 10 minutes. Complete the Migration Wizard Our Migration Wizard takes only a few minutes to complete and provides authorization for the upgrade. There isn t any software to install or configure; the upgrade is automatically performed. Contact your payroll partner to get started.

23 Time To Begin We are excited about Workforce Management Suite and the future of time and attendance. Please let us know when we can help you upgrade; it s time to begin, and we are looking forward to working with you. The Swipeclock Customer Development Team

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