WORKPLACE INJURY/ILLNESS/INCIDENT INVESTIGATION & REPORTING POLICY (BC VERSION)

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1 WORKPLACE INJURY/ILLNESS/INCIDENT INVESTIGATION & REPORTING POLICY (BC VERSION) Intrductin: Hw t Use This Tl As d all ther jurisdictins, BC requires emplyers t investigate and reprt specific kinds f wrkplace incidents. Here s a Mdel Plicy designed t cmply with BC rules, including the requirements cntained in Bill 9 which tk effect n May 14, 2015, that yu can adapt fr yur wn wrkplace. Nte: That the Mdel Plicy requirement t investigate nt just incidents resulting in actual injury r illness but als near misses is based nt n BC law but best practices. S while yu can remve the requirement, we suggest that yu dn t. *********** 1. Purpse Wrkplace Injury/Illness/Incident Investigatin & Reprting Plicy T ensure that injuries, illnesses, and health and safety related incidents that ccur at an ABC Cmpany wrkplace are prperly investigated and where necessary, reprted t the required gvernment agencies in accrdance with the BC Wrkers Cmpensatin Act ( Act ) and the Occupatinal Health and Safety Regulatin ( Regulatin ). 2. Plicy Althugh it strives t be practive in eliminating hazards befre they cause injury, illness, r damage t prperty, ABC Cmpany recgnizes the imprtance f investigating the causes f injuries, illnesses, and incidents that may ccur despite ur best effrts t prevent them. This Plicy sets ut the rules ABC Cmpany uses t determine which f these t investigate internally and hw it will cnduct such investigatins and where necessary, reprt such injuries, illnesses, and incidents t the Bard.

2 Wrkers and ther persnnel are reminded that they are nt nly encuraged but required t immediately ntify XXXX f injuries, illnesses, r incidents that they witness r are invlved in under the Sectin 04 Injury/Illness/Incident/Accident Ntificatin Plicy and that they will nt suffer any punishment, retaliatin, reprisal, r adverse treatment fr ding s. 3. Immediate Incident Respnse 3.1. Helping Victims & Cntainment In the event an incident ccurs at an ABC Cmpany wrkplace, the apprpriate incident respnse persnnel will reprt immediately t the incident scene and initiate measures necessary t: Help r rescue the injured; Stabilize the situatin t prevent r minimize risk f further injuries, envirnmental damage, r prperty damage; Secure barricade r islate the scene as apprpriate; and Make a determinatin f whether t investigate the incident in accrdance with Sectin 4 belw Incident Scene Nt t Be Disturbed N persn will be allwed t disturb the scene f an incident except: Where therwise directed by an fficer f the Bard r a peace fficer; r T the extent necessary t: Attend t persns injured r killed; Prevent further injuries r death; r Prtect prperty endangered as a result f the incident. Avid the creatin f an additinal hazard. 4. Determining the Need fr an Investigatin Persnnel wh respnd t the scene f an incident will cnsider whether t initiate an investigatin based upn bth the legal requirements set ut in Sectin 4.1. and verall health and safety cnsideratins beynd what the law requires as stated in Sectin Incidents that Must Be Investigated All incidents must be immediately investigated t determine the cause if it is ne f the kinds f incidents requiring an immediate investigatin by an emplyer under Sectin 173 f the Act, i.e., the incident: Is ne that requires immediate ntificatin f the Bard under Sectin 172 f the Act; Resulted in an injury t a wrker requiring medical treatment; Is a near miss, i.e., invlved n r nly minr injury nt requiring medical treatment t a wrker but had the ptential t cause serius injury; r Is f a type the Regulatin specifically requires an emplyer t investigate. Exceptin: An incident will nt be cnsidered ne requiring an immediate investigatin in the case f a vehicle accident ccurring n a public street.

3 4.2. Other Incidents May Als Be Investigated Respnse persnnel may als immediately initiate an investigatin f ther incidents that d nt require an investigatin under Sectin 4.1. abve t the extent such persnnel judge that determining the cause and preventing a recurrence f the incident is imprtant t the future health and safety f wrkers in the wrkplace. 5. Immediate Ntificatin f Bard As required by Sectin 172 f the Act, ABC Cmpany will immediately ntify the Bard by the quickest practicable means f any incidents that: Result in serius injury r death t a wrker; Invlve a majr structural failure r cllapse f a building, bridge, twer, crane, hist, temprary cnstructin supprt system, r excavatin; Invlve the majr release f a hazardus substance; and Is any ther incident the Regulatin says must be reprted. 6. Incident Investigatin Prcedure Where initiated, an incident investigatin must be carried ut: By persns knwledgeable abut the type f wrk invlved; and If they are reasnably available, with the participatin f: ABC Cmpany r ne f its representatives; and A wrker member f the wrkplace Jint Health and Safety Cmmittee ( Safety Cmmittee ), the Health and Safety Representative ( Safety Representative ), r anther representative f the wrkers at the wrkplace; The bjective f an incident investigatin is t determine: The cause r causes f the incident; Any unsafe acts, cnditins, r prcedures that cntributed in any manner t the incident ( cntributing factrs ); The actins necessary t crrect the prblem and prevent similar incidents frm recurring; and Whether the incident requires ntificatin and reprting t the Bard in accrdance with Sectin 7 f this Plicy; The incident investigatin must begin as sn as pssible after the scene has been secured and a determinatin is made that it is safe t prceed with the investigatin; ABC Cmpany will make a list f the names, addresses, and phne numbers f all the witnesses and ther persns whse accunts may be imprtant t the investigatin and make every reasnable effrt t ensure that such witnesses and ther persns are available t the incident investigatr(s) r an fficer f the Bard. 7. Incident Investigatin Reprt 7.1. Preparatin f Incident Investigatin Reprt After the incident investigatin ends, the investigatr(s) will create a written incident reprt. All Incident Investigatin Reprts will be retained and tracked fr further analysis Distributin f Incident Investigatin Reprt A

4 XXXX will prvide a cpy f the Frm 52E40 Incident Investigatin Reprt t: The Safety Cmmittee r Safety Representative; and The Bard. 8. Fllw-Up Actin & Reprt 8.1. Crrective Actin ABC Cmpany will within 48 hurs take any crrective actin required t prevent recurrence f similar incidents based n the findings f the incident investigatin Crrective Actin Reprt ABC Cmpany will prepare a written reprt f the crrective actin taken and prvide a cpy f the reprt t: The Safety Cmmittee r Safety Representative; and The Bard; All crrective actin reprts will be retained and tracked fr further analysis. 9. Bard Ntificatin f Wrker Injuries As required by Sectin 54 f the Act, ABC Cmpany will ntify the Bard within 3 days f becming aware f a wrk injury r ccupatinal disease t a wrker that is r alleged t be arising ut f and in the curse f emplyment, and in respect f which any f the fllwing cnditins is present r ccurs later: The wrker lses cnsciusness after the injury r disease; The wrker is transprted r directed by a first aid attendant r ther representative f ABC Cmpany t a hspital r ther place f medical treatment, r recmmended t g t such a place by such persn; The injury r disease is ne that bviusly requires medical treatment; The wrker states that he/she intends t seek medical treatment; The wrker has received medical treatment fr the injury r disease; The wrker is unable r claims t be unable because f the injury r disease t return t his/her usual jb functin n any wrking day after the day f the injury; The injury r disease resulted r is claimed t have resulted in the breakage f an artificial member, eyeglasses, dentures, r a hearing aid; r The wrker r the Bard has requested that ABC Cmpany reprt the injury r disease t the Bard; Nte: A minr injury r disease that des nt require medical treatment r lst wrk time is nt reprtable t the Bard unless ne f the cnditins listed in the bullets immediately abve subsequently ccurs; Fr purpses f applying the 3-day windw fr reprting an injury, the clck will start when: A supervisr, first aid attendant, r ther representative f ABC Cmpany first becmes aware f any f the cnditins listed in the bullets abve that make an injury reprtable, r ABC Cmpany receives ntificatin f ne f the abve cnditins by phne r mail at its hme ffice r a lcal ffice;

5 As required by Sectin 54(3), ABC Cmpany will immediately reprt t the Bard and its lcal representative the death f a wrker that is r alleged t be ne arising ut f and in the curse f emplyment.

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