2 Congratulations on your recent engagement and thank you for considering our Award Winning 2 Venues, About Us The Sinclair Function Centre is situated on the second floor of Dapto Leagues Club. The Sinclair offers contemporary decor with quiet private rooms and your own bar, its perfect for celebrating that very special occasion in your life. Our Award Winning event team would be delighted to help you achieve a truly memorable day. i will investigate all avenues to ensure that what you imagine is delivered to perfection from room and ceremony decorations, menu and beverage selections to entertainment. Our friendly event team are here to ensure that your day is relaxing, enjoyable and truly memorable. I have enclosed three packages for your perusal, with each one offering that something special your day deserves, if you would prefer something slightly different or maybe a Cocktail Package then please let us know and we can customise your Special Day. I welcome you to view our beautiful reception room to discuss the plans for your special day. Please call on to arrange a suitable time.. I look forward to hearing from you!! Best wishes & Happy Planning On Behalf of our Event Team Amanda Johns Functions Manager venues.com.au
3 Welcoming Nibblies Assortment of hot and cold canapes 2 Course Dinner (entree & main or main & dessert) Silver Package Freshly brewed coffee and assorted herbal teas Inclusions: A Standard Beverage Package For 4 Hours Draught beer, Bottled Rothbury Estate Wine Sparkling - Brut, Chardonnay, Stony Peak Semillon Sauvignon Blanc, Stony Peak Shiraz Cabernet, Merlot, Barefoot Moscato soft drink and juices White Table Flouncing For Bridal, Cake & Present table flouncing Chair Covers And Sash for Bridal and Guest chairs choose from a wide range of coloured chair covers and sash options for your bridal table chairs Table Runners For The Bridal and Cake Tables $82.00pp Monday to Saturday $85.00pp Sunday Table Centre Piece from the 2Venues Range Personalised Table Menus Displayed with Menu, Beverage List and Table Number Personalised Welcome sign with your guest list Displayed on an easel outside the reception 5 hour room hire Includes room hire & gst. Valid till December 2018 Available at The Sinclair Function Centre Minimum 40 Adult Guests Meals will be served alternately Accompanied by a bread roll Main meal served with seasonal vegetables Placement of place cards and guest favours Add to your Special day with- Upgrade to 3 Course Menu - $5per person DJ/MC for 5 hours- $600 Bridal Backdrop with fairy lights - $550 Ceiling draping with fairy lights - $600 Fresh Floral centrepieces - $35 per table Menu Tasting - $50 per person ( maximum of 4 people )
4 Welcoming Nibblies Assortment of hot and cold canapés 3 Course Dinner Freshly brewed coffee and assorted herbal teas Inclusions: Beverages for 5 hours Tray & bar service Draught beer Bottled Rothbury Estate Wine Sparkling - Brut, Chardonnay, Stony Peak Semillon Sauvignon Blanc, Stony Peak Shiraz Cabernet, Merlot, Barefoot Moscato soft drink and juices Silver Deluxe Package White Table Flouncing For Bridal, Cake & Present table flouncing Chair Covers And Sash For The Bridal Chairs choose from a wide range of coloured chair covers and sash options for your bridal table chairs Table Runners For The Bridal & Cake Tables Table Centre Piece from the 2Venues Range $99.00 pp Monday to Saturday $ pp Sunday Personalised Table Menus Displayed with Menu, Beverage List and Table Number Personalised Welcome sign with your Guest list Displayed on an easel outside the reception Ceiling Draping Fairy Lights & White ceiling draping Includes room hire & gst. Valid till December 2018 Available for The Sinclair Function Room only Minimum 80 Adult Guests Meals will be served alternately Accompanied by a bread roll Main meal served with seasonal vegetables Music Disc jockey for 5 hours 5 hour room hire Placement of place cards and guest favours Add to your Special Day with: Menu tasting for the bride and groom- $50 per person Your choice of chair cover and sash for guest chairs - $6 per chair Bridal Backdrop with fairy lights - $550 Fresh Floral centrepiece - $35 per guest table Fresh floral centrepiece for bridal table - $100
5 Welcoming Nibblies Assortment of hot and cold canapés 3 Course Dinner OR Gold Buffet Freshly brewed coffee and assorted herbal teas Inclusions: Beverage Package for 5 hours Tray & bar service Draught beer Bottled Rothbury Estate Wine Sparkling - Brut, Chardonnay, Stony Peak Semillon Sauvignon Blanc, Stony Peak Shiraz Cabernet, Merlot, Rosemount Encore Moscato soft drink and juices Gold Decor Package White Table Flouncing For Bridal, Cake & Present table flouncing Chair Covers And Sash for Bridal & Guest Chairs choose from a wide range of coloured chair covers and sashes Table Runners For The Bridal & Guest Tables Bridal Table Centrepiece Fresh Floral Centre Piece for the bridal table from the Gold Decor Range Guest Table Centre Piece Fresh floral centre piece or candelabra for the guest tables from the Gold Decor Range Personalised Table Menus Displayed with Menu, Beverage List and Table Number Personalised Welcome sign with your guest list Displayed on an easel outside the reception $ pp Monday to Saturday $ pp Sunday Includes room hire & gst. Valid till December 2018 Package available for The Sinclair Function Room only Minimum 80 Adult Guests Meals will be served alternately Accompanied by a bread roll Main meal served with seasonal vegetables Ceiling Draping Fairy Lights & White ceiling draping Silk Bridal Backdrop White silk and Fairy lights As A Romantic Bridal Table Backdrop Master of Ceremonies & Music Disc jockey for 5 hours 5.5 hour room hire (until 11.30pm) Placement of place cards and guest favours Complimentary Menu Tasting for the Bride & Groom
6 2Venues Range Table Centrepieces Gold Decor Range Your choice of centrepiece to the value of $35 for each table Bridal Table- Your choice of arrangement to the value of $100 Please contact Leah Mitchell to discuss your Gold Decor table centrepieces. This flyer gives you an idea of what your centrepieces will look like based on your allowance, if you were looking for something else then Leah is only to happy to discuss this with you. Leah can also match your bouquets. Contact details: Leah Mitchell Facebook-Leah Mitchell Floral
7 Children s Pricing Children under 3 yrs 2 Course Children s Set Menu $free Children s Menu: Main: Chicken Nuggets + chips Dessert: Ice cream and Topping Soft drink: for 5 hrs Additional Information Children aged 4 12 yrs 2 Course Children s Set Menu $35.00 per child Children s Menu: Main: Chicken Schnitzel + chips Dessert: Ice cream and Topping Soft drink: for 5 hrs Children aged yrs 2 course Set Menu Children s menu $ per child 3 course Set Menu Adults menu $50.00 per child Buffet Menu Adults menu $45.00 per child Children s Menu: Main : Dessert : Soft drink: Chicken Schnitzel + chips and veg Ice cream and topping for 5 hr Pricing Valid until December 2017 Pricing for Client provided suppliers All suppliers such as photographers, client supplied DJ, photo booth attendants 3 Course Menu Unlimited soft drink NO ALCOHOL $60 per supplier
8 Sit Down Menu Entree Please select two of the following Mushroom, fetta, caramelised onion and cherry tomato tartlet, served with rocket and balsamic reduction. (V) Slow roasted chicken breast Caesar salad with parmesan crisps. Crying Tiger beef & noodle salad with Thai chilli coriander dressing. Salt roasted beetroot and pumpkin salad, goats cheese and balsamic caraway dressing. Pasta Riviera, Linguine tossed with chorizo, olives, semi dried tomatoes, basil, bacon, olive oil and parmesan cheese. Smoked Salmon on baby spinach salad with crispy capers and dill hollandaise. Creamy garlic prawns on steamed basmati rice. Five spice duck and watercress salad with Chinese Ponzu dressing. Tempura prawn rocket salad with wasabi mayonnaise. Marinated chicken breast salad with basil pesto aioli and roasted cashews. Classic Bruschetta, toasted sour dough topped with fresh tomato, basil, fetta cheese and olive oil. Roasted butternut pumpkin soup with cream fraiche and cracked pepper Main Please select two of the following Darling Downs beef tenderloin with a rich Shiraz reduction. Braised beef cheek with seeded mustard & portobello mushrooms on herb & parmesan mash. Chicken mignon ~ Chicken breast supreme wrapped in bacon served with a mushroom sauce Prosciutto wrapped chicken supreme with roast cheery tomato basil sauce Oven baked Barramundi with lemon and sweet basil crust. Roasted fresh Salmon fillet with basmati pilaff, fennel cream and dill sauce Prosciutto wrapped pork cutlet served w/ mushroom ragout. Confit Pork belly on smashed chats & artichoke with Apple Cider gravy. Spinach ricotta cannelloni in Neapolitan and creamy blue cheese sauces. V Roast loin of pork, garlic roasted field mushrooms with Port wine reduction. Dessert Please select two of the following Apple crumble with cream anglaise Lemon meringue tart with citrus cream sauce. Smashed pavlova with strawberries, passion fruit, praline and chocolate Sticky date pudding with butterscotch sauce Chocolate mud cake with chocolate mousse and a rich chocolate sauce New York cheesecake with almond praline and cream fraiche. Blueberry brulee cheesecake with sweet berry compot Fresh fruit salad with Chantilly cream Banana cream pie with banoffee sauce Passionfruit cheesecake with passionfruit curd.
9 Please fill in all required information Booking Form Please ensure that your event date has been confirmed with the Event Coordinator Once the date has been confirmed, please complete the booking form and return it to reception with your $500 deposit. Signing the booking form means that you agree to the Terms and conditions attached. Please ensure that you have read and understand the Terms and conditions. Bride: Groom: ADDRESS: PH: (H): (W): (MOBILE): RECEPTION VENUE: The Dapto Leagues Wedding Package DATE OF EVENT: GUEST ARRIVAL: Ceremony time: Reception Arrival time: Guest Numbers: Adult Guests: Children under 17 years: Event Team Member : HOW DID YOU HEAR ABOUT 2 VENUES? What was the deciding factor in selecting 2 Venues for your event? SIGNED: NAME: We need your help! Would you mind telling us... ( please tick) Word of mouth Attended a function Internal Posters/TV Website Expo Illawarra Mercury Open Night Radio Location Value for Money Packages Venue Facilities NOTE: CANCELLATIONS MUST BE ADVISED IN WRITING PRIOR TO REFUND CONSIDERATION! Event Staff I HAVE READ & FULLY UNDERSTAND THE TERMS AND CONDITIONS: DATE: DEPOSIT AMOUNT : $ RECEIVED BY: RECEIPT # : Bong Bong Road, Dapto
10 Booking Conditions All Events held at Dapto League Club hereby referred to as Dapto Leagues or the club are subject to the following Terms and Conditions. No variations will be accepted unless otherwise approved by Management. Please find listed details of the Terms and Conditions that will assist you: In accordance with the Registered Clubs Act Any person booking an Event at either venue MUST be a Full Member of the Club. Tentative bookings will be held for ten (10) days. Dapto Leagues and The Grange reserves the right to cancel any tentative booking not confirmed within ten days (10) days. A deposit of $500 and a SIGNED copy of the Booking Form are required to confirm any booking. The Confirmation Sheet is a documented confirmation of a binding agreement between the Club and the Organiser. The organiser is required to sign off on the confirmation sheet at the final appointment. Adults attending must be a Member of the Club, or be signed in by a Member, if they reside within 5km of the Club. If visiting the Club and they reside outside the 5km radius they must sign in as a Temporary Member, or be a member of an affiliate Club. Children MUST remain in the company of an adult at all times when on Club premises; the Club takes no responsibility for minors left unsupervised. All persons must comply with dress regulations. Full payment and final guest numbers for a confirmed event is required ten (10) days prior to the function date. No changes can be made after the final payment is made. A minimum of 8 guests per table and a maximum of 10 guests per table are to be adhered to. Special dietary requirements are required at the final appointment. Any changes after the final appointment will incur an administration fee of $150. *All wedding items( gifts for guests, cake knife and splade etc) must be received by the Event Co-ordinator no later than one week prior to the event. PAYMENT OF EVENTS has a strict PRE-PAYMENT ONLY system for functions. Full payment of function and bar dry til is required ten (10) days prior to the date. Final balance MUST BE PAID ten (10) days prior to the function or Dapto Leagues reserves the right to cancel the Event. Payment options Cash, Credit Card, EFTPOS or bankcheque. Money can be directly deposited into the Club s account (details below). Once the payment has been made, notify our Event Co-ordinator. CANCELLATIONS Cancellation fees apply: Notice of 90 days or more: Your deposit will be refunded minus $150 administrative fee. Notice of days: Your deposit is forfeited. Notice of days: Your deposit is forfeited and an additional 50% of full projected revenue will incur. INSURANCE AND DAMAGE Although the Club will take necessary care, it will not accept responsibility for loss or damage to property of the Client before, during or after the function. Clients are financially liable for any damage sustained to Club property through their own negligent action. DÉCOR For an additional fee Dapto Leagues is able to organise a variety of room decorations. Please first consult with your Event Co-ordinator if you choose to do your arrangements and - if relevant - delivery times, to ensure they adhere to the Club s policies. Nothing is to be nailed, screwed, stapled or adhered to any wall, door or any surface or part of the Club. Clean blu-tak only can be used. Management reserves the right to remove decorative items that do not comply with the above. FOOD AND BEVERAGE The Club can provide special catering for specific dietary groups such as vegetarians, vegans and diabetics so please advise your Event Coordinator prior to the Event. Children s menus are also available for all function types. No food or drink shall be bought into the Event Area or the premises of the Club by the hirer or the hirer s representatives for consumption by, or resale to, persons at the event. The only exception to this stipulation is a Celebration Cake. As per Food & Safety Policy, no food or beverage provided by the Club may be removed from the function room upon completion of the Event.
11 Booking Conditions...continued PROVISION OF ALCOHOL The Club maintains strict guidelines for the Responsible Service of Alcohol. Please be aware that we have a responsibility to all our guests and employees and reserve the right to remove from our premises any person acting in a manner that negatively affects the safety and/or enjoyment of any patrons, guests of your function or staff. Management has the right to refuse bar service to any person who is deemed intoxicated and reserves the right to close the bar at any time. The Club reserves the right to refuse or remove any persons deemed to be intoxicated whilst on the premise. No minors will be served alcohol. No minors to consume alcohol. All beverages to be supplied by the Club and must be consumed on the premise. No alcohol to be taken or brought into the premises. and The Grange has a strict policy of NO Doubles or Shooters/ Shots to be served at any Function. *Final drinks will be called 15 minutes prior to the event finishing PRICE VARIATIONS Whilst every effort is made to maintain prices as printed, they may be subject to change at the discretion of Club Management. Public Holidays have additional charges please speak with the Event Coordinator. ENTERTAINMENT The Club can arrange for external entertainment (Bands, Musicians, and DJs) for an additional charge. However organisers who arrange their own entertainment MUST provide their own equipment and performers MUST NOT plug into the clubs sound system. The bumping-in and bumping-out of equipment needs to have the time confirmed with the Event Coordinator. AUDIO VISUAL The Club can supply standard audio visual equipment (additional costs may apply) such as data projectors, laptops, and screens. However, for in-depth audio visuals such as lapel microphones or multiple-roving microphones, an audio visual technician may be required to ensure the equipment operates accordingly. Your Event Coordinator will advise if an operator is required, and any associated fees. SMOKING Dapto Leagues function rooms are SMOKE FREE environments. Anyone caught smoking within these areas will be asked to leave the premises, and may also be subject to a fine. The Club has provided designated smoking sections. Please ask your Event Coordinator for the one closest to your function room. ROOM HIRE CHARGES AND SURCHARGES *Extended time and variations - A surcharge of $300 per hour applies if you wish to extend your room hire. This can only be arranged prior to the event please discuss this with the Event Coordinator. FLOOR PLANS / REQUIREMENTS Your Event Coordinator will provide you with a floor plan of your function as based on your requirements. This will also take into account logistical requirements of wait staff needed to provide the best service. If you have any concerns or special requirements, please contact your Event Coordinator. Guest tables require a minimum of 8 guests and a maximum of 10 guests.