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1 Position title: Asset Data Specialist Reporting to: Asset Information Enhancement Manager Division: Liveable City Solutions Evaluated level of the position: Pay Level 15 Stratum level of role: Level 1 - Operator - 1 day - 3 months Position number: TBA Hours worked: Award - 35 Flexible work arrangements are available: Yes Initial location: Requirement for vehicle: Parramatta Head Office Is the employee required to drive a vehicle as part of the role? No Does the employee have to provide a car for work purposes (Budgeted in their TRP)? No Section 1: Purpose To apply specialist asset data and information knowledge to administer and improve asset data and data services to assure the strategies and practices of infrastructure asset management. Policy owner: Manager, Recruitment & Retention Page 1 of 6

2 Section 2: Key accountabilities and outcomes/tasks Technical accountabilities Data & Information Systems Management: 1. Develop, implement and maintain practices to monitor data quality and allow improvement or corrective actions to be planned 2. Facilitate sustained improvement of data management capability within businesses through training programs and business procedures 3. Direct and coordinate stakeholders to maintain and improve data & information quality that supports business process & strategy 4. Coordinate data capture practices across businesses for a suite of nominated information systems 5. Provide technical direction and support to resolve data issues 6. Facilitate inclusion of corporate and regulatory data and information requirements in the planning and implementation of information systems Data & Information Systems Planning: 1. Develop and maintain asset data and information specifications 2. Development, maintenance and improvement of plans for asset data and information 3. Translate data and information improvement plans into delivery plans for SWIT 4. Develop and enhance the data models across the information systems in liaison with SWIT Relationship Management: 1. Work in partnership with all asset management businesses & external suppliers to provide effective asset data & information systems. 2. Develop & maintain strong relationship with SWIT to support asset management strategies and practices Leadership: 1. Facilitate governance across the (nominated) asset data & information 2. Manage initiatives to achieve cost effective administration of data & information 3. Provide advice on impacts of asset data & information management on asset management capability 4. Provide technical advice regarding the direction of information principles and practices 5. Develop & maintain effective x-functional relationships to ensure adequacy of data & information 6. Maintain and build capability within user group Finance & Governance: 1. Implement, maintain and improve governance for nominated asset data and information systems 2. Monitor analyse and report on performance against indicators & business plan outcomes 3. Provide advice and technical input into information strategies & business cases with realistic cost/benefits relationships 4. Actively contribute to improving safety performance & deliver AMD's annual safety plan 5. Work to SW's Environmental Mgmt. System Health & Safety: 1. Comply with Sydney Water's Health & Safety Management System 2. Cooperation with Health & Safety improvement strategies 3. Report of incidents or hazards identified in the course of work 4. Take care of Health & Safety for self and others at work 5. Properly maintain issued safety equipment Environment: 1. Maintain awareness and competence with environmental compliance requirements 2. Implement actions identified through environmental audits and inspections 3. Report environmental incidents and risks identified in the course of work Additional duties: It is also expected that the occupant of this role will - 1. do other projects as required 2. perform additional duties as required Policy owner: Manager, Recruitment & Retention Page 2 of 6

3 Programming accountabilities Develop data and information management documentation to meet quality system requirements. Provide data querying, reporting and analysis services. Key behaviours All staff are accountable for demonstrating Sydney Water s key behaviours of: Honesty We display professionalism and integrity in everything we do We keep our word, and do what we say we will We work within policies, systems and procedures and refer to our manager when appropriate We speak to others with an open mind Teamwork We actively participate in work meetings and activities We treat people in an honest, courteous and respectful manner We work cooperatively with one another to solve problems and share information We maintain a strong, two-way, trusting relationship with our manager to achieve goals We ask for help from our manager when we need it Achievement-driven With our manager, we look for ways to improve tasks, systems and processes We are flexible and can adapt to change We will overcome barriers to success We actively participate in people management processes such as setting goals and development Personal responsibility We take responsibility for our mistakes and learn from them We use our skills, experience and discretion to achieve the best results We are reliable and deliver what we say we will We quickly raise any issues with our work with our manager Additional duties Sydney Water expects all staff to do other projects and perform additional duties as required. Policy owner: Manager, Recruitment & Retention Page 3 of 6

4 Section 3: Role relationships Direct and indirect reports Title and number of direct reports. 0 Indirect reports. 0 Across the organisation Title and Task Initiating Role Relationships (TIRR) authorities. Co-ordinate; Monitor, Service Getting. - Coordinate with stakeholder businesses to prepare and implement data and information management changes that support their business process change. - Maintain strong working relationships with business and users to sustain asset data and information management practices. - Coach and champion data and information governance across the users of the asset information systems. - Lead data and information user groups as required External Contact and nature of relationship. Develop and maintain relationships with suppliers and contractors on an as needs basis. Section 4: Capability Knowledge, skills and experience Basic knowledge Formal education required. Tertiary qualifications in Engineering, Information Technology or Business. Knowledge of Enterprise Asset Management Systems and processes Understanding of Quality Management System and principles Skills Specific skills, software packages or licences required to perform the position and at what level. Demonstrated knowledge and experience in asset data and information systems and their configuration to support business processes. Ability to develop and implement improvements to information management practices. Ability to coordinate diverse business teams and to operate in a team environment. Policy owner: Manager, Recruitment & Retention Page 4 of 6

5 Demonstrated ability to build effective working relationships and to inform management to assist decisionmaking. Good written and verbal communication skills. Demonstrated ability to apply information and use analysis skills in decision making. Ability to foster innovation and process improvement. Experience Experience needed for the position. Demonstrated experience and knowledge of Enterprise Asset Management Systems and governance processes Additional knowledge and skills Desirable knowledge, skills or experience needed for the position. Knowledge of Sydney Water Enterprise Asset Management System (Maximo); Field Mobility Solution (FRM); Geographic Information Systems (Small World) Internal ( Quality Management System) audit experience Physical requirements Office Based with some minor duties in the field Description: Works in an office and may have some duties in the field. Recommendation I recommend that the position description be authorised. Prepared by: Amanda Bovis, Manager Asset Data & Information Policy owner: Manager, Recruitment & Retention Page 5 of 6

6 Approved by: Kaia Hodge, A/General Manager Liveable City Solutions Policy owner: Manager, Recruitment & Retention Page 6 of 6

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