User Guide for Employment Permits Online System

Transcription

1 User Guide fr Emplyment Permits Online System

2 Emplyment Permits Online System (EPOS) User Guide Versin 2 Table f Cntents Emplyment Permits Online System User Guide 5 1. Getting started 6 2. Hw t find the crrect applicatin frm Experienced users f the Emplyment Permits prcess New users f the Emplyment Permits prcess I am an Emplyer I am an Emplyee 9 3. Cmpleting an applicatin frm Intrductin Sectin MyWrk-ID Frm Sectins Help Infrmatin Actin Buttns Frm Cmplete Save Draft Get as PDF Exit Save and Resume Resuming wrk n an Emplyment Permit frm Resuming wrk n a Trusted Partner Registratin frm Issues with Resuming Wrk Frm Submissin Frm Cmplete Print and Sign Attach Dcuments Submit with Payment N fee due Fee due receipt f Applicatin Fees fr Emplyment Permits Hw d I waive a fee n Charitable Status? Standard Emplyers Trusted Partners 24 1 Page C pyright 2016 Department f Jbs, Enterprise and Innvatin

3 Emplyment Permits Online System (EPOS) User Guide Versin Hw d I waive a fee when the applicatin is in respect f a nn-eea natinal married t r in a Civil Partnership with an Irish/EEA natinal? Hw d I waive a fee fr an Unlimited General Emplyment Permit? Passprt Pht Hw can I check the size and reslutin f my passprt pht? Dcumentary Requirements Trusted Partner Registratin Trusted Partner New and Renewal Applicatins Emplyer Infrmatin Details f Cnnectins Details f Cntract Service Agreements Waiver f Fees Critical Skills Emplyment Permit Critical Skills New Applicatins Emplyer Infrmatin Freign Natinal Infrmatin Applicatin Infrmatin Waiver f Fees General Emplyment Permit General Emplyment Permit New Applicatins Emplyer Infrmatin Freign Natinal Infrmatin Applicatin Infrmatin Waiver f Fees General Emplyment Permit Renewal Applicatins Emplyer Infrmatin Freign Natinal Infrmatin Clarificatin n Remuneratin Paid Waiver f Fees Intra-cmpany Transfer Emplyment Permit Intra-cmpany Transfer Emplyment Permit New Applicatins Emplyer Infrmatin Freign Natinal Infrmatin Applicatin Infrmatin Waiver f Fees Intra-cmpany Transfer Emplyment Permit Renewal Applicatins Emplyer Infrmatin 46 2 Page C pyright 2016 Department f Jbs, Enterprise and Innvatin

4 Emplyment Permits Online System (EPOS) User Guide Versin Freign Natinal Infrmatin Clarificatin n Remuneratin Paid Waiver f Fees Cntract fr Services Emplyment Permit Cntract fr Services Emplyment Permit New Applicatins Emplyer Infrmatin Freign Natinal Infrmatin Applicatin Infrmatin Waiver f Fees Cntract fr Services Emplyment Permit Renewal Applicatins Emplyer Infrmatin Freign Natinal Infrmatin Clarificatin n Remuneratin Paid Waiver f Fees Dependant/Partner/Spuse Emplyment Permit Dependant/Partner/Spuse Emplyment Permit New Applicatins Emplyer Infrmatin Freign Natinal Infrmatin Details f Primary Permit Hlder Applicatin Infrmatin Dependant/Partner/Spuse Emplyment Permit Renewal Applicatins Emplyer Infrmatin Freign Natinal Infrmatin Details f Primary Permit Hlder Clarificatin n Remuneratin Paid Reactivatin Emplyment Permit Reactivatin Emplyment Permit New Applicatins Emplyer Infrmatin Freign Natinal Infrmatin Applicatin Infrmatin Waiver f Fees Reactivatin Emplyment Permit Renewal Applicatins Emplyer Infrmatin Freign Natinal Infrmatin Clarificatin n Remuneratin Paid Waiver f Fees Exchange Agreement Emplyment Permit 65 3 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

5 Emplyment Permits Online System (EPOS) User Guide Versin Exchange Agreement New Applicatins Emplyer Infrmatin Freign Natinal Infrmatin Applicatin Infrmatin Sprt and Cultural Emplyment Permit Sprt and Cultural Emplyment Permit New Applicatins Emplyer Infrmatin Freign Natinal Infrmatin Applicatin Infrmatin Waiver f Fees Sprt and Cultural Emplyment Permit Renewal Applicatins Emplyer Infrmatin Freign Natinal Infrmatin Clarificatin n Remuneratin Paid Waiver f Fees Internship Emplyment Permit Internship Emplyment Permit New Applicatins Emplyer Infrmatin Freign Natinal Infrmatin Applicatin Infrmatin Waiver f Fees Cntact Us 75 4 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

6 Emplyment Permits Online System (EPOS) User Guide Versin 2 Emplyment Permits Online System User Guide The Emplyment Permits Online System (EPOS) allws applicants fr Emplyment Permits and Trusted Partner Registratins t apply, make payments and submit supprting dcumentatin nline. EPOS ffers applicants with: Intuitive nline user experience Ease f applicatin cmpletin with help infrmatin and relevant mandatry fields. Mandatry dcumentatin identified per Permit Type with help infrmatin. Fast turnarund f Applicatins. Given the benefits accruing t bth applicants and the Department we wuld like applicants t nw make their applicatins nline. It shuld be nted that fr Data Prtectin purpses EPOS nly retains applicatins frm date f creatin fr a perid f 28 days. After that time the draft applicatin and any assciated dcuments which have nt been submitted are remved frm the database and the assciated MyWrk-ID is n lnger valid. 5 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

7 Emplyment Permits Online System (EPOS) User Guide Versin 2 1. Getting started Access t EPOS is available thrugh a dedicated web address The system is designed t be cmpatible with a multitude f mbile devices and brwsers. On pening this url yu will be brught t the landing page f EPOS as shwn. 2. Hw t find the crrect applicatin frm EPOS is designed t guide applicants t the crrect frm that best suits their circumstances. 2.1 Experienced users f the Emplyment Permits prcess Fr applicants wh are familiar with the current applicatin prcess, permit types and applicatin frms they can click n I will select Emplyment Permit Applicatin Frm frm the list. The fllwing screen will be displayed. 6 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

8 Emplyment Permits Online System (EPOS) User Guide Versin 2 Here applicants may select frm the varius Emplyment Permit applicatin frms. A Frms drp-dwn can be used t refine the available frms between Frms fr Standard Emplyers Only r Frms fr Trusted Partners Only. A text filter bar is als prvided at the tp f the page t narrw dwn the display f available applicatin frms. 2.2 New users f the Emplyment Permits prcess If yu are a new user t the Emplyment Permits prcess yu can click n Help me chse Emplyment Permit Applicatin Frm buttn t assist yu in the applicatin prcess. The fllwing screen will be displayed. 7 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

9 Emplyment Permits Online System (EPOS) User Guide Versin I am an Emplyer If yu select the I am an Emplyer buttn yu will be presented with the fllwing screen. 8 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

10 Emplyment Permits Online System (EPOS) User Guide Versin 2 This screen allws yu t further refine the applicatin prcess and t indicate whether yu are a Trusted Partner r a Standard Emplyer, r if yu want t register as a Trusted Partner. Depending n yur selectin the system will refine the frms presented, based n whether yu are a Trusted Partner; r a Standard Emplyer; r n whether yu wish t apply fr Trusted Partner Registratin. If yu select I am a Trusted Partner r Apply fr an Emplyment Permit as a Standard Emplyer yu will be presented with the fllwing screen. This screen allws yu t specify whether yu wish t Apply fr New Emplyment Permit r Renew Existing Emplyment Permit. Depending n yur selectin the system will refine the frms presented, based n whether yu are a Trusted Partner r a Standard Emplyer and n whether yu selected New r Renewal types. 2.4 I am an Emplyee If yu select the I am an Emplyee buttn yu will be presented with the fllwing screen. This screen allws yu t specify whether yu wish t Apply fr New Emplyment Permit r Renew Existing Emplyment Permit. Depending n yur selectin the system will refine the frms and present nly thse permit types fr which an Emplyee may be the applicant. 9 Page C pyright 2016 Department f Jbs, Enterprise and Innvatin

11 Emplyment Permits Online System (EPOS) User Guide Versin 2 3. Cmpleting an applicatin frm Once yu have fund the relevant applicatin frm fr yur circumstances yu can click n that specific applicatin buttn. On selecting the applicatin, yu will be presented with a ppup bx t prvide necessary infrmatin befre cntinuing the applicatin prcess. This infrmatin will assist applicants in saving and resuming their applicatin at a later date. Once yu enter the necessary infrmatin and click Prceed yu will be brught t the relevant frm. Fr the purpse f this User Manual we have selected a Critical Skills Emplyment Permit New Applicatin (Standard Emplyer) frm. 10 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

12 Emplyment Permits Online System (EPOS) User Guide Versin Intrductin Sectin On pening each frm yu are presented with an Intrductin Sectin which prvides a shrt descriptin f the permit being applied fr and asks fr infrmatin n wh the Applicant fr the permit is and whether an Agent is assisting in the prcess. 3.2 MyWrk-ID In rder t allw Applicants t put their wrk n the Applicatin n hld and t resume it later, and t assciate relevant signature pages with an applicatin, the System autmatically assigns a unique identifier - MyWrk-ID t each applicatin frm created. This is displayed t the user n the left hand side f the frm in the Header Infrmatin. This is a case sensitive unique number and we wuld advise applicants t cpy and paste it int yur wn recrds fr use if resuming a frm. The Department has n access t these numbers s in the case that an applicant mislays this number then a new frm must be created. It shuld als be nted that the draft applicatin frm and any assciated attachments are nly kept in the database fr 28 days cunting frm the date f creatin f that draft in the database. After that time the draft and any assciated attachments which have nt been submitted are remved frm the database and its assciated MyWrk-ID is n lnger valid. 11 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

13 Emplyment Permits Online System (EPOS) User Guide Versin Frm Sectins In rder t make the applicatin prcess as user friendly as pssible all frms have been brken dwn int manageable sectins. The sectins can be cmpleted in any rder and applicants can navigate in and ut f particular sectins f the frm using the menu n the left hand side f the screen. This navigatin menu mves with the screen scrll and as such can be accessed frm wherever yu are when cmpleting the frm. The system als assists applicants in that nce all f the required fields in a sectin have been cmpleted successfully the relevant sectin is clured in green as shwn. The sectin yu are currently in is clured in navy and the sectins nt yet cmplete remain white. 3.4 Help Infrmatin In rder t assist applicants the Department has prvided Help Text fr specific questins. Where Help Text has been prvided this will be evidenced by a questin mark symbl at the end f the questin. If yu wish t view help text n a questin, just hver the muse cursr ver the questin mark symbl, and the help text will appear as shwn belw. In sme help texts there are links t additinal infrmatin r ther relevant websites t assist. 12 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

14 Emplyment Permits Online System (EPOS) User Guide Versin Actin Buttns At the Tp and Bttm f each screen there is a selectin f actin buttns as shwn Frm Cmplete Selecting Frm Cmplete will check if all mandatry parts f the frm have been cmpleted. If they have nt been cmpleted, the user will be presented with a pp-up bx Applicatin Sign-Off Errr highlighting these necessary answers, alng with See links that can be used t brwse t the questin that needs t be addressed as shwn here. Once the user is satisfied that the frm is cmplete they can then prceed t Frm Submissin see 5 belw. 13 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

15 Emplyment Permits Online System (EPOS) User Guide Versin Save Draft The Save Draft buttn will save all input infrmatin n an incmplete frm s they may resume filling ut the frm at a later stage. The System als autmatically saves the draft all during the cmpletin prcess Get as PDF The Get as PDF buttn allws applicants t dwnlad a Draft Frm cmpleted with any answers t questins they have cmpleted up t this time. The dcument will include a Draft watermark which is present up until the Frm Cmplete stage. Frm here, the pp-up allws the PDF versin f the frm t be printed r dwnladed as shwn here. 14 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

16 Emplyment Permits Online System (EPOS) User Guide Versin Exit The Exit buttn simply returns the applicatin t the landing page f EPOS see Sectin 1. abve. 4. Save and Resume Whenever yu Save and Exit a frm befre it is submitted, either when in Draft mde r Set Cmplete yu are able t resume wrk n that frm. T resume wrk, yu can select the Resume Wrk buttn n the EPOS hmepage. The System will present yu with a pp-up requesting yur MyWrk-ID. 15 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

17 Emplyment Permits Online System (EPOS) User Guide Versin Resuming wrk n an Emplyment Permit frm If yu are resuming wrk n an Emplyment Permit applicatin frm yu can cpy and paste yur MyWrk-ID int the text field and click Resume buttn. On the next screen yu are asked t prvide the Freign Natinals passprt number that yu have previusly prvided when yu were creating the frm. 4.2 Resuming wrk n a Trusted Partner Registratin frm If yu are resuming wrk n a Trusted Partner Registratin frm yu can cpy and paste yur MyWrk-ID int the text field and then tick This MyWrk-ID is fr Trusted Partner Registratin (New r Renewal) and then select the Resume buttn. On the next screen yu are asked t prvide the Emplyer Registered Number that yu have previusly prvided when yu were creating the frm. 16 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

18 Emplyment Permits Online System (EPOS) User Guide Versin 2 Once the system is satisfied that these answers are valid fr yur particular frm the system will pen yur frm n screen. If yu have exited the frm when editing it then the System brings yu back t the Edit Frm screen and the frm will pen n the Intrductin Sectin. If yu have already set the frm as cmplete but have nt yet submitted it yu will be redirected t back t the Frm Summary Screen. 4.3 Issues with Resuming Wrk Given the nature f the infrmatin being captured in EPOS the System will nly allw fr resumptin n a frm where the answers t the validatin questins match fr that specific applicatin i.e. MyWrk-ID and the Passprt Number. Shuld an applicant prvide an incrrect MyWrk-ID r Passprt Number n the first step then the System will infrm them f this fact. If a user has three unsuccessful attempts the system will autmatically lck them ut f the frm fr a perid f 15 mins and they can then retry. 5. Frm Submissin Once an applicant has cmpleted all sectins f the frm they can prceed t submissin f the applicatin. 5.1 Frm Cmplete The applicant selects Frm Cmplete and will be presented with the fllwing screen. 17 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

19 Emplyment Permits Online System (EPOS) User Guide Versin 2 Applicants shuld satisfy themselves that prir t marking a Frm Cmplete that all f the infrmatin in the frm is accurate and cmplete as nce they have selected Yes and set the frm as cmplete the infrmatin in the frm can n lnger be edited. Once yu select Yes and the system is satisfied that the frm is successfully validated yu will be presented with the Frm Summary Screen. 5.2 Print and Sign On the Frm Summary Screen yu are able t view the cmpleted PDF frm which nw displays withut the DRAFT watermark. The cmpleted frm cntains all f the infrmatin yu prvided nline and nw includes relevant signature pages, which are applicable. Similar t the View as PDF (Draft) functinality the System displays the frm in a pp-up. Frm the pp-up, yu are able t print the frm and save it t yur device. The applicant can Exit the prcess at this stage and Resume their wrk at a later date see sectin 5. It is up t the applicant t ensure that all f the signature pages are signed by the relevant signatries. The signatries must sign the signature page with an riginal signature and then 18 Page C pyright 2016 Department f Jbs, Enterprise and Innvatin

20 Emplyment Permits Online System (EPOS) User Guide Versin 2 these can then be scanned and fr uplad t the System. Given that the signatries are signing ff n the infrmatin prvided in a specific applicatin frm it is very imprtant that the signature pages relate t that specific applicatin and the Wrk IDs n the signature pages must match that f the cmpleted frm. 5.3 Attach Dcuments Once the frm has been Set Cmplete the applicant can attach files. The System will nly allw applicants t attach the fllwing file types: PDF, PNG and JPEG/JPG and with a maximum file size limit f 10MB. Sectin 8 details the Dcumentary Requirements fr each applicatin type. T attach a file yu click the Attach File buttn and the System pens a pp-up as fllws: The system requires yu t first select the Dcument Type frm the drp-dwn (always defaulted t Signature Pages) and select the file t uplad. 19 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

21 Emplyment Permits Online System (EPOS) User Guide Versin 2 The drp-dwn list f attachment types differs between permit types and whether new r renewal. Specific types f attachments are mandatry depending n the permit type and are marked as such whilst thers are ptinal. It is up t all applicants t check all f the ptinal dcuments listed as sme may be mandatry fr specific emplyment types. Once yu have selected the relevant file yu can click the Brwse buttn which pens a device-specific Open File Dialg that allws yu t brwse yur device fr file that yu wish t attach. Once yu have selected the file and pened the file the System displays the name f that file next t the Brwse buttn. If yu have made a mistake and selected the wrng file r fr any ther reasn yu wish t select a different file yu can click the Brwse buttn again and select anther file. Once bth the Dcument Type and the File are selected yu are able t click Attach buttn (disabled until bth are selected). On that the System verifies the selected file t cmply with ur specificatin requirements. Shuld the file nt satisfy the requirements then the System infrms yu f the reasn fr failure and allws yu t chse t either navigate back t select a different file by clicking the Cancel buttn. Once the System is satisfied that the file cnditins are met the System begins the file uplad prcess during which the User is presented with Uplading file, please wait message. The User is able t cancel the file uplad prcess by clicking the Cancel buttn. Once the file is successfully upladed the pp-up is autmatically clsed and the new attachment is displayed under Attachments sectin f the screen as fllws: 20 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

22 Emplyment Permits Online System (EPOS) User Guide Versin 2 Once there is an Attachment saved against the Applicatin Frm yu are able t Remve r View the attachment, if required. T d s yu click the Remve r View buttn next t the attachment. On that the System will issue a cnfirmatin dialg that requires yu t click Yes in rder t prceed r click N t cancel the prcess. Cntinue the prcess fr all f the Dcuments (bth Mandatry and Optinal) required fr yur specific applicatin and emplyment. Once yu are satisfied that all f the required dcuments have been upladed yu can then prceed t Submit with Payment. 5.4 Submit with Payment When yu first navigate t the Frm Summary screen the system displays the fee payable fr submitting the frm. T submit the frm yu click the submit buttn that reads Submit with Payment in the case that the fee is nt zer and Submit in the case it is. The System will then verify the attachment requirements t ensure that at least all f Mandatry Dcuments are attached. In the event that sme f the Mandatry Dcuments are nt attached yu will get the fllwing errr pp-up. After the attachment requirements are verified the system will then submit the frm. 21 Page C pyright 2016 Department f Jbs, Enterprise and Innvatin

23 Emplyment Permits Online System (EPOS) User Guide Versin N fee due In the case where the n fee is due yur frm is submitted autmatically and yu are presented with a success message and infrmed that yu can clse the brwser tab nw. Yu are als given an ptin t navigate back t the EPOS hmepage Fee due In cases when there is a fee due n yur Frm yu are redirected t the 3 rd Party Payments Prvider System t pay with yur Credit/Debit Card. Cmplete yur details and click the Pay Nw buttn. On that the Payment Services Prvider System verifies yur details and attempts t charge yur Credit Card. If the transactin fails yu are infrmed f the fact and given an ptin if yu wish t try again. Once the transactin is successful the System prvides yu with a success message accmpanied with the Payment ID and infrms yu that yu can clse the brwser tab. Yu are als given an ptin t navigate back t the EPOS hmepage receipt f Applicatin Once an applicant has submitted their applicatin the infrmatin will be transferred electrnically t the backend Emplyment Permits Management System and assigned a unique EP reference number. Once the applicatin is created n the backend, the applicant and their authrised agent, if applicable, will receive an autmatic acknwledgement f the applicatin and will be prvided with this unique EP reference number. This EP number can then be used in querying the status f yur applicatin nline at: Permits/Emplyment-Permit-Status-Frm/. 22 Page C pyright 2016 Department f Jbs, Enterprise and Innvatin

24 Emplyment Permits Online System (EPOS) User Guide Versin 2 6. Fees fr Emplyment Permits The fees fr Emplyment Permits are laid ut in Regulatins made under the Emplyment Permits Act 2006, as amended. The current fees applying are: Emplyment permit categry First applicatin fee Renewal fee General Emplyment Permit 1,000 up t 24 mnths and 500 fr six mnths r less 750 fr six mnths r less 1,500 up t 36 mnths Critical Skills Emplyment Permit 1,000 up t 24 mnths N/A Dependant/Partner/Spuse Emplyment Permit Intra-Cmpany Transfer Emplyment Permit Cntract fr Services Emplyment Permit N fee 1,000 up t 24 mnths and 500 fr six mnths r less 1,000 up t 24 mnths and 500 fr six mnths r less N fee 500 fr six mnths r less 1,000 up t 24 mnths 1,500 up t 36 mnths 750 fr six mnths r less 1,500 up t 36 mnths Reactivatin Emplyment Permit 1,000 up t 24 mnths and 500 fr six mnths r less 750 fr six mnths r less 1,500 up t 36 mnths Sprt and Cultural Emplyment Permit Exchange Agreement Emplyment Permit 1,000 up t 24 mnths and 500 fr six mnths r less N fee 750 fr six mnths r less 1,500 up t 36 mnths N/A Internship Emplyment Permit 1,000 up t 12 mnths and 500 fr six mnths r less N/A If a fee is applicable t yur specific Emplyment Permit Type, the Emplyment Permits Regulatins 2014, as amended, allws an applicant t request a waiver f the fee in the fllwing cases: Where the applicant fr an Emplyment Permit is the Persn wh has made the ffer f emplyment, the Emplyer r the Cnnected Persn and where they can shw that they have charitable status cnfirmed by the Revenue Cmmissiners, All Emplyment Permit Applicatins in respect f nn-eea natinals wh are married t r in a civil partnership with an Irish/EEA natinal, and General EP renewal applicatins in respect f Unlimited Permits. 23 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

25 Emplyment Permits Online System (EPOS) User Guide Versin Hw d I waive a fee n Charitable Status? If the Persn wh has made the ffer f emplyment, the Emplyer r the Cnnected Persn is the applicant fr the Emplyment Permit and they have charitable status cnfirmed by the Revenue Cmmissiners they shuld prvide this infrmatin as fllws: Standard Emplyers Prvide yur Charity Number at Questin 4 in the Registratin Details Sectin f the frm. The number shuld be a numeric number pre-fixed by CHY. Standard Emplyers will have t prvide the fllwing additinal dcumentatin in these cases: If the Persn wh has made the ffer f emplyment, the Emplyer r the Cnnected Persn has nt been issued with an Emplyment Permit n the basis f nt paying a fee due t charitable status within the 12 mnths preceding the applicatin, a cpy f an fficial letter frm the Revenue Cmmissiners cnfirming charitable status must be prvided Trusted Partners Select Yes t Questin 7 in the Trusted Partner Details Sectin f the frm. Trusted Partners must have prvided their Charity Number and have prvided an fficial letter frm the Revenue Cmmissiners cnfirming charitable status as part f their Trusted Partner Registratin applicatin prcess. At the Frm Cmplete stage bth a Standard Emplyer and a Trusted Partner will be asked t cnfirm that they are requesting a waiver f the fee n this basis. 24 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

26 Emplyment Permits Online System (EPOS) User Guide Versin Hw d I waive a fee when the applicatin is in respect f a nn-eea natinal married t r in a Civil Partnership with an Irish/EEA natinal? If an Emplyment Permit applicatin is in respect f a nn-eea natinal married t r in a Civil Partnership with an Irish/EEA natinal this infrmatin shuld be prvided as fllws: Select Yes fr the Questin Is the Freign Natinal married t, r in a civil partnership with, an Irish r EEA natinal? and then prvide their natinality at What natinality is their spuse/partner? in the Details f Freign Natinal Sectin f the frm. The fllwing additinal dcumentatin will be mandatry in these cases: Clear phtcpies f the relevant pages f the EEA Spuse/Civil Partners current passprt shwing his r her picture, persnal details, passprt expiry date and his r her signature, and A cpy f the marriage certificate r the civil partnership registratin evidencing the relatinship f the Freign Natinal and the EEA natinal. At the Frm Cmplete stage the applicant will be asked t cnfirm that they are requesting a waiver f the fee n this basis. 25 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

27 Emplyment Permits Online System (EPOS) User Guide Versin Hw d I waive a fee fr an Unlimited General Emplyment Permit? If a Freign Natinal is the current hlder f a General Emplyment Permit r the previus Wrk Permit Emplyment Permit and has been in cntinuus emplyment with his/her current emplyer fr 5 years r mre and wishes t apply fr a Renewal General Emplyment Permit fr an unlimited duratin this infrmatin shuld be prvided as fllws: Select Yes fr the Questin Is the Prpsed Perid f Emplyment Permit Unlimited? in the Details f Emplyment Sectin in the Renewal frm. At the Frm Cmplete stage the applicant will be asked t cnfirm that they are requesting a waiver f the fee n this basis. 26 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

28 Emplyment Permits Online System (EPOS) User Guide Versin 2 7. Passprt Pht A passprt pht f the Freign Natinal must be upladed as part f the Dcumentary Attachments fr all Emplyment Permit applicatins. In line with the Emplyment Permits Regulatins, as amended the pht must be the same size and frm as that prvided fr an Irish passprt. The specificatins required are: Minimum image size is: width 413 pixels (35mm) x height 531 pixels (45mm) Maximum image size is: width 448 pixels (38mm) x height 590 pixels (50mm) Image reslutin range 240 dpi t 300 dpi Phts shuld nt be scanned and shuld be in the frm f a Digital File Pht saved in a Jpeg frmat. Failure t attach the crrect pht size, frmat and reslutins will result in an inability t submit yur emplyment permit applicatin. Tls t resize and amend pht reslutin are available with n cst n the internet; hwever the Department is nt in a psitin t recmmend any specific tl. 7.1 Hw can I check the size and reslutin f my passprt pht? 1. Right click the image and pen Prperties. 27 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

29 Emplyment Permits Online System (EPOS) User Guide Versin 2 2. Select Details Tab and the Advanced buttn 28 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

30 Emplyment Permits Online System (EPOS) User Guide Versin 2 3. Scrll dwn Details -> advanced view t the Image sectin and review all Image Dimensins and reslutin. 29 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

31 Emplyment Permits Online System (EPOS) User Guide Versin 2 8. Dcumentary Requirements This sectin details the Dcumentary Requirements which will have t be upladed at the end f the prcess fr each applicatin type. 30 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

32 Emplyment Permits Online System (EPOS) User Guide Versin Trusted Partner Registratin Trusted Partner New and Renewal Applicatins Emplyer Infrmatin All applicants MUST submit clear cpies f the fllwing dcumentatin: Cpy f P30 returned t the Revenue Cmmissiners within the 3 mnths preceding this applicatin r a receipt fr such return whether issued thrugh ROS (Revenue Online Service) r therwise, r evidence f P30 SEPA mnthly direct debit payments made within the 3 mnth perid preceding the applicatin, r In the case f applicatins fr New Trusted Partner Registratins, if the Persn wh will make the ffer f emplyment/emplyer/cnnected Persn/EEA Cntractr is a startup Cmpany r a Persn wh wuld nt yet have made returns t the Revenue Cmmissiners in respect f emplyees, a cpy f an fficial letter frm Revenue cnfirming registratin as an emplyer, date f registratin and the ERN (Emplyers Registered Number). A cpy f an fficial letter frm the Revenue Cmmissiners cnfirming charitable status f the Persn wh will make the ffer f emplyment/emplyer/cnnected Persn, if requesting a waiver f the fee fr future emplyment permit applicatins n the basis f yur charitable status. If the Persn wh will make the ffer f emplyment/emplyer/cnnected Persn has indicated that they are a freign natinal perating a business in the State, they are required t submit cpies f dcumentary evidence frm the Minister fr Justice and Equality clearly demnstrating their status within the State and their entitlement t perate a business in the State. If the Persn wh will make the ffer f emplyment, Emplyer r the Cnnected Persn is perating a business f a restaurant, r a fast fd utlet the fllwing additinal infrmatin is required: if the establishment has been perating fr ne year r mre, a cpy f a P35L frm returned by the Persn wh has made the ffer f emplyment, Emplyer r Cnnected Persn t the Revenue Cmmissiners, an up-t-date tax clearance certificate in respect f the Persn wh has made the ffer f emplyment, Emplyer r Cnnected Persn, cpies f utility bills fr the establishment s premises dated within the perid f 2 mnths prir t the applicatin, and a letter frm the relevant Lcal Health Authrity cnfirming that the Persn wh has made the ffer f emplyment, Emplyer, Cnnected Persn has been granted permissin t perate a restaurant at the premises Details f Cnnectins All Cnnected Persns MUST submit the fllwing dcumentatin: 31 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

33 Emplyment Permits Online System (EPOS) User Guide Versin 2 Evidence f the cnnectins between the Cnnected Persn and the listed Freign Emplyers Details f Cntract Service Agreements All EEA Cntractrs MUST submit the fllwing dcumentatin: Evidence f the cntract service agreement(s) between the EEA Cntractr and the listed Relevant Persns Waiver f Fees If the Persn wh has made the ffer f Emplyment/Emplyer r Cnnected Persn is requesting a waiver f the fee n the basis f charitable status fr future Emplyment Permit applicatins, then the fllwing dcumentatin MUST be prvided. a cpy f an fficial letter frm the Revenue Cmmissiners cnfirming charitable status. 32 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

34 Emplyment Permits Online System (EPOS) User Guide Versin Critical Skills Emplyment Permit Critical Skills New Applicatins Emplyer Infrmatin All Standard Emplyer applicants MUST submit clear cpies f the fllwing dcumentatin: If the Persn wh has made the ffer f emplyment has nt been granted an Emplyment Permit befre: A Cpy f P30 returned t the Revenue Cmmissiners within the 3 mnths preceding this applicatin r a receipt fr such return whether issued thrugh ROS (Revenue Online Service) r therwise, r evidence f P30 SEPA mnthly direct debit payments made within the 3 mnth perid preceding the applicatin, r If the Persn wh will make the ffer f emplyment is a start-up Cmpany r a Persn wh wuld nt yet have made returns t the Revenue Cmmissiners in respect f emplyees, a cpy f an fficial letter frm Revenue cnfirming registratin as an emplyer, date f registratin and the ERN (Emplyers Registered Number). If the Persn wh has made the ffer f emplyment has been granted an Emplyment Permit befre but has nt been granted an Emplyment Permit within the 12 mnths preceding the applicatin: A Cpy f P30 returned t the Revenue Cmmissiners within the 3 mnths preceding this applicatin r a receipt fr such return whether issued thrugh ROS (Revenue Online Service) r therwise, r evidence f P30 SEPA mnthly direct debit payments made within the 3 mnth perid preceding the applicatin. If the Persn wh has made the ffer f emplyment has indicated that they are a freign natinal perating a business in the State, they are required t submit cpies f dcumentary evidence frm the Minister fr Justice and Equality clearly demnstrating their status within the State and their entitlement t perate a business in the State. If the Persn wh has made the ffer f emplyment is perating a business f a restaurant, r a fast fd utlet the fllwing additinal infrmatin is required: if the establishment has been perating fr ne year r mre, a cpy f a P35L frm returned by the Persn wh has made the ffer f emplyment t the Revenue Cmmissiners, an up-t-date tax clearance certificate in respect f the Persn wh has made the ffer f emplyment, cpies f utility bills fr the establishment s premises dated within the perid f 2 mnths prir t the applicatin, and 33 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

35 Emplyment Permits Online System (EPOS) User Guide Versin 2 a letter frm the relevant Lcal Health Authrity cnfirming that the Persn wh has made the ffer f emplyment has been granted permissin t perate a restaurant at the premises Freign Natinal Infrmatin All applicants MUST submit clear cpies f the fllwing dcumentatin: A Passprt Sized Pht f the Freign Natinal the same size as that required fr an Irish Passprt. Phts shuld nt be scanned and shuld be in the frm f a Digital File Pht saved in a Jpeg frmat with the fllwing specificatins: Minimum width and height f the image shuld be 413 x 531 (35mm x Maximum width and height f the image shuld be 448 x 590 pixels (38mm x 300dpi). Clear, legible cpy (preferably in clur) f the persnal details pages f the Freign Natinal s passprt, shwing his r her picture, persnal details and his r her signature. The Freign Natinal must hld a passprt which is in date and valid fr at least 12 mnths r mre after the date f submissin f the applicatin. Emplyment Permits cannt be cnsidered fr Freign Natinals wh d nt fulfil this requirement. Fr ccupatins listed in Part B r Part C f Schedule 2 f the Principal Regulatins: a cpy f the recgnitin f qualificatins r registratin with the apprpriate bdy r relevant Minister f the Gvernment, r in the case f accuntants exempted frm the registratin requirement set ut at Part C f Schedule 2 a cpy f the hlder s registratin with the American Institute f Certified Public Accuntants (AICPA), the Philippine Institute f Certified Public Accuntants (PICPA) r the Institute f Chartered Accuntants f Pakistan (ICAP). Further infrmatin n these ccupatins can be fund n the Department s website at Permits/Registratin-bdies-fr-certain-emplyments/. In cases where the Freign Natinal is resident in the State and the GNIB persnal identificatin number f the Freign Natinal is nt prvided n the nline frm a clear, legible cpy (preferably in clur) f the Freign Natinal s current immigratin stamps and visa, if applicable Applicatin Infrmatin Fr an emplyment in a restaurant r a fast fd utlet If the applicatin is fr an emplyment in a restaurant r a fast fd utlet the fllwing additinal dcumentatin MUST be submitted: 34 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

36 Emplyment Permits Online System (EPOS) User Guide Versin 2 cpies f any certified qualificatins in respect f the freign natinal in respect f whm the applicatin is made, and in the case f an applicatin fr emplyment as an executive chef, head chef, sus chef r specialist chef specialising in cuisine riginating frm a state that is nt a Member State f the EEA, a statement frm the Persn wh has made the ffer f emplyment, cnfirming that the Freign Natinal in respect f whm the applicatin is made shall be emplyed in an establishment ther than a fast fd utlet. Fr an emplyment as a Carer in a private hme If the applicatin is in respect f such eligible emplyments the fllwing additinal dcumentatin MUST be submitted: In the case f a trained medical prfessinal: cpies f qualificatins cnfirming that the Freign Natinal in respect f whm the applicatin is made is a trained medical prfessinal in a prfessin listed in Part A f Schedule 2 in the Principal Regulatins, and a letter frm a registered medical practitiner specialising in the area f illness f the persn fr whm the Freign Natinal will be caring, cnfirming that that persn has a severe medical cnditin, r In the case f a Carer with a lng histry f care: a cpy f a P60, payslips, a ntarised letter r an affidavit establishing that the Freign Natinal in respect f whm the applicatin is made has a lng histry f caring fr the persn cncerned, and a letter frm a registered medical practitiner specialising in the area f illness f the persn fr whm the Freign Natinal will be caring cnfirming that that persn has special care needs Waiver f Fees If the Persn wh has made the ffer f Emplyment is a Standard Emplyer and is requesting a waiver f the fee n the basis f charitable status and has nt been issued with an Emplyment Permit n this basis within the 12 mnths preceding the applicatin, then the fllwing dcumentatin MUST be prvided. a cpy f an fficial letter frm the Revenue Cmmissiners cnfirming charitable status If the applicant is requesting a waiver f the fee n the basis f the Freign Natinal being the Spuse r Civil Partner f an Irish/EEA natinal the fllwing dcumentatin MUST be prvided. 35 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

37 Emplyment Permits Online System (EPOS) User Guide Versin 2 clear phtcpies f the relevant pages f the EEA Spuse/Civil Partners current passprt shwing his r her picture, persnal details, passprt expiry date, and his r her signature, and a cpy f the marriage certificate r the civil partnership registratin evidencing the relatinship f the Freign Natinal and the EEA natinal. 36 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

38 Emplyment Permits Online System (EPOS) User Guide Versin General Emplyment Permit General Emplyment Permit New Applicatins Emplyer Infrmatin All Standard Emplyer applicants MUST submit clear cpies f the fllwing dcumentatin: If the Persn wh has made the ffer f Emplyment has nt been granted an Emplyment Permit befre: A Cpy f P30 returned t the Revenue Cmmissiners within the 3 mnths preceding this applicatin r a receipt fr such return whether issued thrugh ROS (Revenue Online Service) r therwise, r evidence f P30 SEPA mnthly direct debit payments made within the 3 mnth perid preceding the applicatin, r If the Persn wh has made the ffer f emplyment is a start-up Cmpany r a Persn wh wuld nt yet have made returns t the Revenue Cmmissiners in respect f emplyees, a cpy f an fficial letter frm Revenue cnfirming registratin as an emplyer, date f registratin and the ERN (Emplyers Registered Number). If the Persn wh has made the ffer f Emplyment has been granted an Emplyment Permit befre but has nt been granted an Emplyment Permit within the 12 mnths preceding the applicatin: A Cpy f P30 returned t the Revenue Cmmissiners within the 3 mnths preceding this applicatin r a receipt fr such return whether issued thrugh ROS (Revenue Online Service) r therwise, r evidence f P30 SEPA mnthly direct debit payments made within the 3 mnth perid preceding the applicatin. If the Persn wh has made the ffer f emplyment has indicated that they are a freign natinal perating a business in the State, they are required t submit cpies f dcumentary evidence frm the Minister fr Justice and Equality clearly demnstrating their status within the State and their entitlement t perate a business in the State. If the Persn wh has made the ffer f emplyment is perating a business f a restaurant, r a fast fd utlet the fllwing additinal infrmatin is required: if the establishment has been perating fr ne year r mre, a cpy f a P35L frm returned by the Persn wh has made the ffer f emplyment t the Revenue Cmmissiners, an up-t-date tax clearance certificate in respect f the Persn wh has made the ffer f emplyment, cpies f utility bills fr the establishment s premises dated within the perid f 2 mnths prir t the applicatin, and 37 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

39 Emplyment Permits Online System (EPOS) User Guide Versin 2 a letter frm the relevant Lcal Health Authrity cnfirming that the Persn wh has made the ffer f emplyment has been granted permissin t perate a restaurant at the premises Freign Natinal Infrmatin All applicants MUST submit clear cpies f the fllwing dcumentatin: A Passprt Sized Pht f the Freign Natinal the same size as that required fr an Irish Passprt. Phts shuld nt be scanned and shuld be in the frm f a Digital File Pht saved in a Jpeg frmat with the fllwing specificatins: Minimum width and height f the image shuld be 413 x 531 (35mm x Maximum width and height f the image shuld be 448 x 590 pixels (38mm x 300dpi). Clear, legible cpy (preferably in clur) f the persnal details pages f the Freign Natinal s passprt, shwing his r her picture, persnal details and his r her signature. The Freign Natinal must hld a passprt which is in date and valid fr at least 12 mnths r mre after the date f submissin f the applicatin. Emplyment Permits cannt be cnsidered fr Freign Natinals wh d nt fulfil this requirement. Fr ccupatins listed in Part B r Part C f Schedule 2 f the Principal Regulatins: a cpy f the recgnitin f qualificatins r registratin with the apprpriate bdy r relevant Minister f the Gvernment, r In the case f accuntants exempted frm the registratin requirement set ut at Part C f Schedule 2 a cpy f the hlder s registratin with the American Institute f Certified Public Accuntants (AICPA), the Philippine Institute f Certified Public Accuntants (PICPA) r the Institute f Chartered Accuntants f Pakistan (ICAP). Further infrmatin n these ccupatins can be fund n the Department s website at Permits/Registratin-bdies-fr-certain-emplyments/. In cases where the Freign Natinal is resident in the State and the GNIB persnal identificatin number f the Freign Natinal is nt prvided n the nline frm a clear, legible cpy (preferably in clur) f the Freign Natinal s current immigratin stamps and visa, if applicable Applicatin Infrmatin Labur Market Needs Test If applicable, please prvide cpies f newspaper and website advertisements which shw clearly the dates f publicatin f such advertisements. 38 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

40 Emplyment Permits Online System (EPOS) User Guide Versin 2 Fr an emplyment in a restaurant r a fast fd utlet If the applicatin is fr an emplyment in a restaurant r a fast fd utlet the fllwing additinal dcumentatin is required: cpies f any certified qualificatins in respect f the freign natinal in respect f whm the applicatin is made, and in the case f an applicatin fr emplyment as an executive chef, head chef, sus chef r specialist chef specialising in cuisine riginating frm a state that is nt a Member State f the EEA, a statement frm the Persn wh has made the ffer f emplyment, cnfirming that the Freign Natinal in respect f whm the applicatin is made shall be emplyed in an establishment ther than a fast fd utlet. Fr an emplyment as a Carer in a private hme If the applicatin is in respect f such eligible emplyments the fllwing additinal dcumentatin is required: In the case f a trained medical prfessinal: cpies f qualificatins cnfirming that the Freign Natinal in respect f whm the applicatin is made is a trained medical prfessinal in a prfessin listed in Part A f Schedule 2 in the Principal Regulatins, and a letter frm a registered medical practitiner specialising in the area f illness f the persn fr whm the Freign Natinal will be caring, cnfirming that that persn has a severe medical cnditin, r In the case f a Carer with a lng histry f care: a cpy f a P60, payslips, a ntarised letter r an affidavit establishing that the Freign Natinal in respect f whm the applicatin is made has a lng histry f caring fr the persn cncerned, and a letter frm a registered medical practitiner specialising in the area f illness f the persn fr whm the Freign Natinal will be caring cnfirming that that persn has special care needs Waiver f Fees If the Persn wh has made the ffer f Emplyment is a Standard Emplyer and is requesting a waiver f the fee n the basis f charitable status and has nt been issued with an Emplyment Permit n this basis within the 12 mnths preceding the applicatin, then the fllwing dcumentatin MUST be prvided. a cpy f an fficial letter frm the Revenue Cmmissiners cnfirming charitable status 39 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

41 Emplyment Permits Online System (EPOS) User Guide Versin 2 If the applicant is requesting a waiver f the fee n the basis f the Freign Natinal being the Spuse r Civil Partner f an Irish/EEA natinal the fllwing dcumentatin MUST be prvided. clear phtcpies f the relevant pages f the EEA Spuse/Civil Partners current passprt shwing his r her picture, persnal details, passprt expiry date, and his r her signature, and a cpy f the marriage certificate r the civil partnership registratin evidencing the relatinship f the Freign Natinal and the EEA natinal. 40 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin

42 Emplyment Permits Online System (EPOS) User Guide Versin General Emplyment Permit Renewal Applicatins Emplyer Infrmatin All Standard Emplyer applicants MUST submit clear cpies f the fllwing dcumentatin: If the Emplyer has nt been granted an Emplyment Permit within the 12 mnths preceding the applicatin: A Cpy f P30 returned t the Revenue Cmmissiners within the 3 mnths preceding this applicatin r a receipt fr such return whether issued thrugh ROS (Revenue Online Service) r therwise, r evidence f P30 SEPA mnthly direct debit payments made within the 3 mnth perid preceding the applicatin. If the Emplyer has indicated that they are a freign natinal perating a business in the State, they are required t submit cpies f dcumentary evidence frm the Minister fr Justice and Equality clearly demnstrating their status within the State and their entitlement t perate a business in the State. If the Emplyer is perating a business f a restaurant, r a fast fd utlet the fllwing additinal infrmatin is required: an up-t-date tax clearance certificate in respect f the Emplyer Freign Natinal Infrmatin All applicants MUST submit clear cpies f the fllwing dcumentatin: A Passprt Sized Pht f the Freign Natinal the same size as that required fr an Irish Passprt. Phts shuld nt be scanned and shuld be in the frm f a Digital File Pht saved in a Jpeg frmat with the fllwing specificatins: Minimum width and height f the image shuld be 413 x 531 (35mm x Maximum width and height f the image shuld be 448 x 590 pixels (38mm x 300dpi). Clear, legible cpy (preferably in clur) f the persnal details pages f the Freign Natinal s passprt, shwing his r her picture, persnal details and his r her signature. The Freign Natinal must hld a passprt which is in date and valid fr at least 3 mnths r mre after the date f submissin f the applicatin. Emplyment Permits cannt be cnsidered fr Freign Natinals wh d nt fulfil this requirement. Fr ccupatins listed in Part B r Part C f Schedule 2 f the Principal Regulatins: a cpy f the recgnitin f qualificatins r registratin with the apprpriate bdy r relevant Minister f the Gvernment, r In the case f accuntants exempted frm the registratin requirement set ut at Part C f Schedule 2 a cpy f the hlder s registratin with the American Institute f Certified Public Accuntants (AICPA), the Philippine Institute f 41 P age C pyright 2016 Department f Jbs, Enterprise and Innvatin