Position: Finance Officer (FIN-33)

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1 1.0 Position Summary: Position: Finance Officer (FIN-33) This position is responsible for maintaining all areas of the Corporate Services Finance Department. In addition to general finance duties, the position is rotational between payroll, debtors and creditors thereby increasing the incumbent s skills, experience, job interest and capability to be versatile. 2.0 Directorate: Corporate Services 3.0 Management Area: Finance 4.0 Base Work Location: City of Kalgoorlie-Boulder Administration Office, 577 Hannan Street, Kalgoorlie WA Agreement Coverage: Conditions of employment are governed by the City of Kalgoorlie-Boulder Union Collective Workplace Agreement Hours: 38 hour per week to be worked between the hours of 8:00am and 5:00pm, Monday to Friday 7.0 Remuneration Level(s): Remunerated from Level 5, Step 1 to Level 5, Step 4 as per the City of Kalgoorlie- Boulder Union Collective Workplace Agreement Additional Benefits as per current Agreement and/or Procedure: 8.1 Leisure Days; days Annual Leave; 8.3 Kalgoorlie Loyalty Allowance; 8.4 Additional voluntary superannuation contribution, on a sliding scale up to a maximum of 5% (if participating as a full member); 8.5 Free Goldfields Oasis Recreation Centre membership; 8.6 Study Assistance; 8.7 Childcare Subsidy; 8.8 Retention of Staff over Sixty; 8.9 Salary Continuance Insurance. FIN-33 Finance Officer Page 1

2 9.0 Delegated Authority: As per relevant legislation and as delegated by the Chief Executive Officer 10.0 Extent of Authority: Receive money and issue receipts on behalf of Council. Works and operates with the parameters of Council s policies and procedures as directed by the Senior Finance Officer and/or City Accountant and/or Manager Finance Organisational Responsibilities: 11.1 Line of Authority: Chief Executive Officer Director Corporate Services Manager Finance City Accountant Senior Finance Officer Finance Officer 11.2 Supervisory and Organisational Responsibilities: Directly responsible to the Senior Finance Officer; No direct supervisory responsibilities Key Duties and/or Responsibilities: 12.1 Relief cashiering as required at the Administration Office. Duties will include; Attending to front counter enquiries; Management of the petty cash fund and collection; Receipting, balancing, banking and the postal remittance (if required) of all monies accepted Relieving in the Rates Department as required to provide a complete service for the City including; Processing rate journals; Phone and front counter enquires; Issuing of yearly, instalment and final notices; FIN-33 Finance Officer Page 2

3 Valuation updates and change of property ownership requirements Maintaining the Debtors Department to provide a complete service for the City including; The timely and efficient raising, processing and distribution of all invoices; The submission of reports to Council in accordance with treasury policy; Administration of delinquent debtors through the periodic analysis of the debtor s trial balance and through written, personal or telephone contact. In addition liaison with Council debt Collection Service; Balancing the subsidiary ledger and debtor control account Maintaining the Payroll Department to provide a complete Payroll service for the City including; The accurate recording and inputting of daily timecards & timesheets, monitoring and controlling all payroll allowances and deductions, leave applications, amendments of payroll details, establishing and maintaining payroll data and employee files; Performing calculations for higher duties and back pays; Preparing and processing of employee termination payments taking into consideration ATO reporting requirements; Performing calculations relating to workers compensation and salary continuance insurance whilst taking into consideration the effect of these leave types on personal leave accruals; Ensuring all calculations are in accordance with relevant taxation laws and superannuation legislation as well as in conjunction with the City s Enterprise Bargaining Agreement; Assisting with balancing the payroll subsidiary ledger to the payroll control accounts; Running end of year reports to assist in compiling PAYG summaries for Employees and the Australian Taxation Office Maintaining the Creditors Department ensuring the efficient and effective operation of the Central Purchasing System and in keeping with the regulations and statutory requirements including; Matching of invoices, purchase orders and delivery dockets, together with the coding and inputting of invoices taking into consideration the GST treatment; The input of stock and fuel receipts and issues; Reconciliation of stock records in Synergy on a quarterly basis after stocktake has been completed; FIN-33 Finance Officer Page 3

4 The submissions of reports to Council in accordance with the Council policy; Balancing the subsidiary ledger and creditors control account; Reconciliation of credit card transactions to purchase orders; Reconciliation of petty cash receipts to bank statement Maintaining the Infringement and Fines Enforcement process including; Updating the infringement database located in Synergy, in conjunction with liaison between the Department of Transport and Fines Enforcement Registry (FER); Attending to customer enquiries in person and on the telephone for infringements referred to FER; The issuing of First Warning Letters, Final Demand Notices and Infringement Files to/from FER; Updating and maintaining the procedure manual for the infringement process Ensure your own safety and health at work and avoid adversely affecting the safety and health of any other person through any act or omission at work; 12.8 Wear personal protective equipment provided and as instructed; 12.9 Report any hazards, incidents, accidents or near misses to your Supervisor; Cooperate with the City in meeting its safety and health objectives; Carry out duties in accordance with Equal Opportunity legislation and City s Code of Conduct; City of Kalgoorlie-Boulder employees are required to assist the organisation in its statutory obligation to the Local Government Act 1995 and State Records Act Ensuring compliance is met by capturing, registering and storage of corporate records (in any format) during their daily operational activities; All other duties within the scope of the position and classification level and as required by the Senior Finance Officer, City Accountant, Manager Finance and/or Director Corporate Services Essential Selection Criteria: 13.1 High level of written and verbal communication skills; 13.2 Ability to work in and contribute to a team environment; 13.3 Ability to work with minimal or no supervision; 13.4 Excellent administrative skills; 13.5 Excellent time management skills and the ability to meet deadlines; 13.6 A customer service focus and excellent customer service skills; 13.7 Sound problem solving abilities; FIN-33 Finance Officer Page 4

5 13.8 A high level of keyboarding and computer skills with an intermediate to advanced knowledge of the Microsoft Word and Excel packages; 13.9 Working knowledge and practical experience in accounting and payroll functions or other relevant disciplines; Current satisfactory national Police Clearance; 14.0 Desirable Selection Criteria: 14.1 Previous experience in a Local Government environment; 14.2 Working knowledge of AAS27; 14.3 Professional Accounting qualifications; 14.4 Formal qualifications in Business/Commerce; 14.5 Current WA C class driver s licence. COA/JOB NUMBER DESCRIPTION STANDARD HOURS Admin employment costs 76 Current Incumbent Vacant Current Supervisor Eliza Sbizzirri Senior Finance Officer Current Accountant Michelle Martin City Accountant Current Manager Susan Mizen Manager Finance Current Director Braden Fisher Director Corporate Services Incumbent s Signature: Supervisor s Signature: Accountant s Signature: Manager s Signature: Director s Signature: FIN-33 Finance Officer Page 5

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