Director Corporate Services and Chief Financial Officer

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1 Director Corporate Services and Chief Financial Thank you for your interest in this position. We hope that you will find the information in the selected documents useful. When you discover the diversity and scope of our functions and activities, right throughout the Otago Region, we hope that you will be inspired to apply! You will find the Job Description, Details of how to apply and the Staff Structure below. Information links have been provided for: Long Term Plan Annual Plan 2014/2015 Annual Report 2013/2014 Local Governance Statement There is also a lot more information on our website. Moving to Dunedin If your considerations include thinking about a move to Dunedin, you can find out just about anything that you need to know through Google. However, those of us who live here will vouch for the easy living that is Dunedin. We are spoiled for choice in recreational, sporting and cultural activities and attractions and boast some superb restaurants and cafes. You will find excellent primary and secondary schools and of course, one of the two top ranking universities in New Zealand, the University of Otago. One thing you won t find is traffic jams! You may find the Dunedin City Council website of help There is also information on their website on moving to Dunedin: here from within nz information Explore Otago Dunedin is within a few hours drive of the mountains, ski fields, lakes and vineyards of the Queenstown Lakes and Central Otago Districts. A shorter drive north will take you through some spectacular stretches of rugged coastline and smaller townships through to Oamaru in the Waitaki District. Or take a trip south to Balclutha and from there head out to enjoy the scenic coastal route and the bush of the Catlins. Otago offers a rich diversity of experiences for those who enjoy outdoor pursuits and for those who like to just take a look. Below are links to information on what to see and do in Dunedin and the Otago region: Please contact Lesley Laing, Human Resources Manager on (03) or lesley.laing@orc.govt.nz if you have any questions.

2 Job Description January 2015 Job Title: Reports To: Directorate: Location: Managing: Director Corporate Services and Chief Financial Chief Executive Corporate Services Dunedin Directorate managers & other staff as assigned Primary Objectives To lead, direct, manage and ensure the professional quality and timely and efficient delivery of the Council s financial, administrative, IT, legal and business functions. To contribute actively and constructively to the Executive Management Team. To contribute to and support the strategic direction of the Otago Regional Council. Key Tasks/Accountabilities 1. Provide innovative, positive and professional leadership and carry out the responsibilities of the position to ensure that the primary objective is achieved. 2. Ensure the obligations of the Council and staff are met under the Local Government Act, the Rating Powers Act, the Finance Act and all other relevant legislation under which administrative, management and financial requirements, obligations and liabilities may arise. 3. Ensure the competent, accurate and secure management of the Council s financial responsibilities, IT, records, business functions and assets. 4. Responsibly exercise management and financial delegations assigned and ensure that delegations to the staff of the Directorate are appropriately exercised. 5. Promote co operation and co ordination between staff groups and engender team spirit. 6. Identify areas for improvement within the directorate and within ORC in general. 7. Provide professional advice to the Council, the Chief Executive and staff on the functions of the Directorate and on legislation affecting those functions. 8. Control and report on statutory and non statutory plans, work programmes and financial estimates for the Directorate. 9. Prepare reports for and attend meetings of the Council and Committees as required.

3 10. Participate in community consultation and meetings. 11. Formally manage and report on projects undertaken by the ORC. 12. Undertake the duties as may be directed through the Council s Audit and Risk Committee. 13. Assist with civil defence and emergency response if required. 14. Ensure compliance with occupational health and safety legislation and the Council s health and safety policies as they apply to the functions of the Directorate. 15. Undertake such other functions as may reasonably be assigned to fulfil the primary objectives, or to promote the competence and integrity of the Otago Regional Council. Staff Management Responsibilities Effectively lead, manage and support Directorate staff. Encourage and provide for the ongoing personal and professional development of staff. Assist with the recruitment of staff as delegated by the Chief Executive. Ensure ongoing staff performance evaluation, using performance objectives and performance reviews, ensuring appropriate mentoring, coaching and support. Maintain clear and formal delegations of responsibilities with Directorate staff. Authorities The Director will be assigned executive and financial delegations consistent with meeting all of the responsibilities of the position. Functional Relationships The ORC promotes a team approach. The Director must establish and maintain strong relationships with the following: Within the organisation: Chief Executive, Directors and Human Resources Manager Councillors Corporate Services Managers and staff Managers and staff of other directorates Chair of the Finance & Corporate Committee Chair of the Audit & Risk Committee. Outside the organisation: TLA s within the Otago Region and other Regional Councils Port Otago Community organisations and special interest groups Residents of Otago, landowners, members of the public Auditors, suppliers, contractors and Council advisors Iwi Any other body or person as is necessary to fulfil the primary objective effectively.

4 Person Specification The following attributes and experience are sought for the position: Knowledge Sound knowledge of accounting and financial management and current best practice. Sound knowledge of financial legislation. Knowledge and understanding of current business practice and of contract management. Qualifications A relevant tertiary degree. Full membership of the Institute of Chartered Accountants of New Zealand. Experience and Professional Skills Extensive experience in a financial role at senior level in the public or private sector. Commercial skills and experience. Experience in leading, mentoring and managing staff to achieve desired results. Special Personal Attributes Self motivation and the ability to lead, motivate and develop staff. Strong relationship building skills. High level conceptual, analytical and problem solving skills. Excellent written and oral communication, presentation and negotiating skills with the ability to advocate the Council s viewpoint in a positive manner. An understanding of business analysis and systems. Ability to lead and or participate effectively in project teams. Well developed computer skills. Ability to organise and prioritise work to meet deadlines. Innovative, with a solutions based approach. Willingness to work and to travel outside normal hours when reasonably necessary to meet the requirements of the position.

5 How to Apply Please: Write a letter of application drawing specific attention to those qualifications and experience that match those we are seeking and to any other attributes or experience that you will bring to the position. Include a current CV and provide details for at least two referees, one of whom should be able to comment on your performance in position/s that you hold or have held in current or recent employment. your application to human.resources@orc.govt.nz addressed for the attention of Lesley Laing, Human Resources Manager. Your application will be acknowledged promptly. All applications will be assessed following the closing date of Wednesday 18 February We aim to notify candidates of the outcome of their applications within two weeks of the closing date and you will be advised if there are any delays.

6 Otago Regional Council Staff Structure January 2015 Human Resources Manager Chief Executive Peter Bodeker Human Resources Director Corporate Services Director Policy Planning and Resource Management Director Engineering, Hazards and Science Director Environmental Monitoring and Operations Director Stakeholder Engagement Manager Suppot Services Manager Policy Manager Engineering Manager Environmental Services Manager Communications Manager Information Technology Resource Manager Procedures and Protocols Manager Natural Hazards Manager Operations Manager Community Liaison and Education Manager Finance Manager Consents Manager Resource Science Manager Environmental Data and Planning Team Leader Customer Services Management Accountant Manager Transport Policy and Planning Emergency Management Coordinator Legal Counsel

7 Chief Executive Director Corporate Services PA to CE and Chairperson Manager IT Projects Manager Manager Support Services Management Accountant Legal Counsel Manager Finance Senior Business Analyst IT Committee Secretary Project Manager Public Transport Planning Senior Accountant Senior GIS/IT Operations Senior Support Services Transport Operations Accountant Senior Revenue Senior Accounts Senior Accounts Systems Database Developer/Administrator Senior Administration Co ordinator Records and Information Accounts Accounts Computer Systems Support Executive Secretary EDRMS Administrator Accounts Accounts Records and Information Records and Information

8 Chief Executive Director Stakeholder Engagement Manager Communications Team Leader Customer Services Manager Community Liaison and Education Communications Media Customer Services Senior Community Liaison and Education Alexandra Community Liaison and Education South Otago Communications Co ordinator Customer Services Senior Community Liaison and Education Central Otago Community Liaison and Education North Otago Web Co ordinator Customer Services Alexandra Community Liaison and Education Dunedin Graphic Designer Customer Services Queenstown

9 Chief Executive Director Policy Planning and Resource Management Manager Consents Resource Manager Procedures and Protocols Manager Policy Manager Transport Policy and Planning Senior Consents Queenstown Principal Consents Resource Management Analyst Senior Policy Analyst Senior Policy Anaylst Senior Policy Analyst Transport Senior Consents Alexandra Senior Consents Alexandra Senior Consents Support Senior Policy Analyst Policy Analyst Senior Consents Consents Consents Support Policy Analyst Policy Analyst Policy Analyst Resource Planner Liaison Consents

10 Chief Executive Director Engineering, Hazards and Science Manager Resource Science Manager Engineering Manager Natural Hazards Emergency Management Co ordinator Resource Scientist Groundwater Resource Scientist Groundwater Senior Projects Engineer Senior Investigations Engineer Resource Scientist Air Quality Resource Scientist Water Projects Engineer Investigations Engineer Environmental Resource Scientist Environmental Resource Scientist Natural Hazards Analyst Resource Scientist Hydrology Natural Hazards Analyst

11 Chief Executive Director Environmental Monitoring and Operations Executive Secretary Manager Environmental Services Manager Environmental Data and Planning Manager Operations (See next page) Team Leader Environmental Monitoring Team Leader Environmental Compliance Central Otago Team Leader Environmental Compliance Senior Compliance Data Environmental Data Alexandra Balclutha Environmental Data Environmental Data /Administrator Alexandra Balclutha Environmental Data /Administrator Environmental Data Administrator Alexandra North Otago Cromwell North Otago Investigations and Enforcement North Otago Wanaka Cromwell

12 Chief Executive Director Environmental Monitoring and Operations Manager Operations Senior Field Advisor Cromwell Senior Field Advisor Taieri Senior Engineering Senior Field Operator Field Advisor Balclutha Engineering Taieri Field Operator Taieri Engineering Balclutha Field Advisor Cromwell Field Operator Balclutha Field Advisor Roxburgh Foreman Balclutha