Health & Safety Business Partner

Transcription

1 Health & Safety Business Partner Job Description and Person Specification In the Human Resources Job Family What you do in this job Purpose of Role To support the Director of HR to efficiently and effectively reshape the existing health and safety framework, both structure and technical content. To act as the organisation s lead competent person for health and safety as defined by the Management of Health and Safety at Work Regulations To ensure the organisation complies with current health and safety legislation approved codes of practice and guidance in relation to staff, customers and third parties. To work proactively with managers to establish and maintain a system that promotes a culture of safe working practices across the organisation To measure the impact of change using modern evaluation techniques. Key Areas of Responsibility Note: Use of plain English is expected throughout all H&S work/documentation which should have synergy with the Advance commitment to safeguarding staff and customers. To continue to efficiently and effectively reshape the company s Health and Safety Centralised framework is implemented consistently across the organisation. To monitor, evaluate and review Health and Safety policy and practice, make recommendations and implement new practices as required, in conjunction with business units. To advise the Board and senior management team on the implications of current and emerging health, safety and welfare legislation, including evaluating options, making recommendations and generating actions plans to ensure compliance across the organisation. To support managers to maintain safe systems, providing specialist advice, coaching and practical support. To assist managers in implementing health and safety systems and procedures to meet specific requirements, such as accident reporting and the Control of Substances Hazardous to Health (COSHH) in a consistent and effective manner. To carry out audits to evaluate the effectiveness of Health and Safety systems and procedures, and identify and implement improvements.

2 To ensure routine health and safety activities and checks are carried out by business units in a timely manner e.g. testing of portable electrical appliances and the review of risk assessments. To investigate, or where appropriate, to assist others to investigate the circumstances and causes of accidents and ensure necessary steps are put in place to prevent a recurrence. Take action to mitigate the impact and likelihood of health and safety risks Co-ordinate the issuing of notifications where required to the Health and Safety Executive. Prepare regular reports on compliance and activity for presentation to the Health and Safety Committee, GMT and Board. Act as technical support and competency to the Health and Safety Committee. To manage the health and safety budget To populate and maintain a structured intranet solution in conjunction with HR and the Learning & Development team so that information and guidance is easily accessed. Review Health & Safety relating to the acquisition and development of Advance properties and H&S risk assessments for the provision of contracted building and maintenance services. To take responsibility for Advance s lone worker system, Guardian 24, including yearly renewal and ensuring all managers and staff utilize the system. To undertake any other duties as required by management, commensurate with the grade of the post. Establishing competency: Reviewing the existing health and safety training and induction arrangements to ensure fit for purpose and identify any gaps in training provision. Identifying blended e-learning solutions including new e-learning modules. Planning and delivering an interactive modular up-skilling programme for Managers. Embedding a positive safety culture: Prepare engagement and communications messages to staff to increase H&S knowledge. Using pockets of best practice to establish and roll out standards that achieve consistency across the organization. Design, implement and maintain Quality Manuals, reinvigorating health and safety bottom up. Develop an in-house Self-Assessment/Health Check approach, to be delivered by operational managers to secure their engagement and ownership. Undertake Health Check reviews and build inspections by operational managers and staff, providing easy to use guidance and examples. Confidentiality The post holder must maintain the confidentiality of information about customers, staff and other Advance business. The work is of a confidential nature and information gained must not be communicated to other persons except in the recognised course of duty. The post holder must meet the requirements of the Data Protection Act at all times.

3 Health and Safety Employees must comply with the provisions of The Health and Safety at Work Act 1974 and must take reasonable care for the health and safety of themselves and of other persons who may be affected by their acts or omissions whilst at work. Employees are also required to co-operate with their employer to enable them to perform or comply with any statutory provisions. Advance s efforts to promote a safe and healthy working environment can only succeed with the full co-operation of its employees. Diversity & Inclusion Advance has an Inclusion Policy and it is the responsibility of all staff to comply with this. Flexibility This job description is intended to provide a broad outline of the main duties and responsibilities only. The post holder will need to be flexible in developing the role in conjunction with the line manager. The post holder may be asked to carry out any other delegated duty or task that is in line with their post. Miscellaneous This outline is not intended to be exhaustive. A flexible attitude to duties is expected, which will be varied subject to changing business needs but in keeping with the general profile of the post. What you need to be like Partnership Respect Innovation Drive Efficiency You work well with others, including customers and colleagues You make lots of new contacts and connections You share your knowledge and learning with others You are good at listening to and learning from others You are positive and respond to feedback openly and honestly You want to see things from the customers perspective You look for new or different ideas or solutions You are willing to change routine ways of working You like sharing ideas with colleagues and motivating them to make changes You are punctual and deliver work in a timely way You understand Advance s, your team s and your own plans and priorities You can explain how far you have got with work and can offer realistic timeframes for completion of the work You plan your work carefully You look for ways to adopt and share best practice You try to save resources wherever possible (eg by considering how to save money, being environmentally friendly, using data systems etc)

4 What you need to know or Desirable NEBOSH Diploma or equivalent Extensive and relevant experience of developing policy. Experience in advising on health and safety issues in a multi-site environment and interpreting health and safety legislation to managers, staff and volunteers. Ability/experience of undertaking health and safety audits, inspections, risk assessments, investigating accidents/incidents and providing reports and recommendations. Ability/experience in developing & maintaining health and safety reference material including policies, procedures, guidance and training materials. Experience in delivering health and safety initiatives and training.

5 What you need to be able to do Confident, persuasive and diplomatic in approach Ability to understand the needs of others. Ability to coach and support staff and managers. Ability to work without supervision and to deadlines. Ability to prioritise workload to meet business objectives. Ability to identify issues, collate information and reach appropriate solutions. Good oral, IT and writing skills. Effective communication skills. Committed to continued professional development and/or working towards higher health and safety qualification. Willingness to travel or Desirable Points to note Pay range is Grade D from point 39 to point 43 You need to have a Disclosure Barring Service (DBS) check Your manager will be the Director of Human Resources This Job Description and Person Specification contains examples rather than a complete list of all of the tasks you may perform and knowledge you may need in this role. Advance may make reasonable changes from time to time.

6 If this is you, we want you!