How to configure Gmail to receive mail from your Agnes Scott address:

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1 How to configure Gmail to receive mail from your Agnes Scott address: These instructions are to help you sync your ASC mail to your Gmail account if you have one. This is used to make receiving, reading, and writing s more efficient. Most students do this because they are more likely to check this rather than their school account. 1. Go to and login 2. Click on the Settings button at the top right of the screen 3. Click on the Accounts and Import tab 4. Look down the page and find the Check mail using POP3 section and click Add a POP3 account.

2 5. Enter your school address and click Next Step 6. Enter the password that you use to login to your school , make sure that Label incoming messages: is checked, this will visually identify which s are from your school address and which are from your regular Gmail account. Leave all other settings as they are, click Add Account

3 7. If everything has gone smoothly up to this point, you should be all done for the first half of the process. Close any windows remaining from the Gmail setup, and check your inbox which should start to be populated with s from your school inbox. If you aren t seeing any mail come into your Gmail inbox, make sure that you actually have s in your school s inbox, or try refreshing and waiting a few minutes What you just did was configure Gmail to download s from your school inbox and put them into your Gmail inbox. Gmail will automatically check your school inbox every 15 minutes or so for new s, and download them into your Gmail inbox without you needing to do anything. If you urgently need something from your school s inbox to get into Gmail, you can always click Check mail now by going to Settings > Accounts and Import > Check mail using POP3 > then click Check mail now next to your school address. Note: Depending upon how you configure it, Gmail deletes s in your college s inbox after downloading it into your Gmail inbox. So just in case you don t like how this whole Gmail and college thing works and want to get everything back to the way it was, don t permanently delete your school s out of Gmail expecting them to still reside in your school inbox. (tip: remember to archive with Gmail! Archiving moves the message out of your inbox so that you can stay organized, but stores it so that you can find it later.) Ok you are half way done. The next step won t hurt a bit, I promise. How to configure Gmail to send s from your Agnes Scott address: 1. You should still be logged into Gmail, click on Settings at the top right of the page

4 2. Click on the Accounts and Import tab 3. Find the Send Mail As: section and click the Send mail from another address button 4. A new window will pop-up. In the Name: field, specify the name that you would like to associate with the address (ie: when you send an , it will display your address in addition to this name). In the address: field enter your school address. Then click the Next Step button

5 5. Leave the Send through Gmail radio button marked and click the Next Step button 6. Click the Send Verification button. Gmail will send an to your school address to verify that you own the account. Log in to your school inbox, open the verification and click the verification link. If you can t see the verification in your school s inbox after a few minutes, check your spam folder or try refreshing the page What you just did was configure your account to work with Gmail so that you can compose a message inside Gmail and send it from your university address. When you compose a new message, there will be a drop down list in the From: field; you can choose if your is send from your regular Gmail account, or the newly configured school address. You can also reply to s that have been sent to your university address (that we ve now configured to come into the Gmail inbox) from your university address. And that s about it, congratulations!

6 Troubleshooting So it is possible that the steps above didn t work out for you. This is usually caused because some schools don t like to support great standards like POP and IMAP, while others simply don t have these features enabled by default, or use different configuration settings. If you had any issues with the above steps, you ll want to verify some things. Try the following: Ensure that POP and IMAP are supported by your school: The easiest way to do this is often to log in to your school and find a Help link. Browse around looking for keywords such as POP and IMAP. Hitting ctrl+f will bring up a search box in your browser so that you can search the current page. If you can t find anything, contact the department that manages and computer systems for your university (often IT something or other), and someone asking if POP and IMAP are supported. If your school does support POP/IMAP, it may be disabled by default: Some clients require that you manually enable POP/IMAP. See if there is a settings page on your school inbox. Search around for POP/IMAP or words like forwarding. Try to enable POP/IMAP. Some schools use different settings than Gmail sets up by default: Remember step 7 in the first section of this guide? We left all of the settings as they were. Sometimes, school s need Gmail to connect in a different way than Gmail expects to. You may need to adjust the POP Server: and Port: fields in step 7 to values defined by your school. Again, the best way to find these would be searching through Help documentation, or ing the people that manage your and asking (first if POP and IMAP are support) what POP server and port clients should connect to.