UNIVERSITI MALAYSIA SABAH UMS/PU/01
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1 1/6 1. OBJEKTIF 2. SKOP Memastikan bahan perpustakaan (Buku, Bahan Multimedia dan Terbitan Bersiri) diurus dan dipelihara dengan baik. Diterimapakai oleh Jabatan Universiti Malaysia Sabah. 3. DEFINISI Tiada 4. TANGGUNGJAWAB DAN TINDAKAN TANGGUNGJAWAB Pengurusan Maklumat TINDAKAN A. Memproses Keahlian 1. Memperolehi data pelajar daripada Sistem Maklumat Pelajar, Bahagian Akademik (BPA). Pengurusan Maklumat Pengurusan Maklumat 2. Menyerahkan data pelajar yang diperolehi kepada. 3. Menyemak dan mengemaskini data pelajar seterusnya menyerahkan kepada Bahagian Pengurusan Maklumat untuk dimuatnaik ke dalam Sistem Maklumat (SMP). 4. Memuatnaik data pelajar ke Sistem Maklumat (SMP). 5. Mengujilari data pelajar yang telah dimuatnaik secara rawak.
2 2/6 B. Bahan 1. Buku dan Bahan Multimedia 1.1. Mengenalpasti bahan perpustakaan (buku dan bahan multimedia) yang perlu dibuat perolehan melalui Borang Cadangan Bahan / Struktur Kursus / Kertas Senat / Katalog Penerbit Menyemak judul bahan yang dicadangkan di SMP untuk menentukan sama ada bahan yang dicadangkan terdapat dalam koleksi atau tidak Jurnal bercetak Menerima cadangan langganan terbitan bersiri melalui Borang Cadangan Bahan Terbitan Bersiri dari Jabatan / Fakulti/ Pusat/ Institut/ Unit (J/F/P/I/U) Menyediakan cadangan langganan jurnal untuk dibentangkan di Mesyuarat Jawatankuasa Universiti (JKPU) untuk kelulusan langganan. 3. Memproses pesanan bagi bahan yang boleh dibekalkan oleh pembekal dengan merujuk UMS/AK/PU/01/01 - Panduan dan Prosesan Bahan (Buku dan Bahan Multimedia) dan UMS/AK/PU/01/12 - Panduan dan Prosesan Bahan (Terbitan Bersiri).
3 3/6 Ketua Menandatangani surat pesanan. Menyerahkan surat pesanan yang telah ditandatangani kepada pembekal. Memaklumkan status bahan yang ada dalam Koleksi kepada Jabatan/ Fakulti/ Pusat/ Institut/ Unit (J/F/P/I/U). C. Penerimaan dan Prosesan Bahan 1. Menerima dan memproses bahan perpustakaan yang diperolehi dengan merujuk UMS/AK/PU/01/01 Panduan dan Prosesan Bahan (Buku dan Multimedia) dan UMS/AK/PU/01/12 - Panduan dan Prosesan Bahan (Terbitan Bersiri). D. Pengkatalogan Bahan Pengkatalogan 1. Mengkatalog bahan perpustakaan dengan merujuk UMS/AK/PU/01/02 Panduan Pengkatalogan Bahan. E. Penyusunan dan Penyenggaraan Bahan Operasi 1. Menerima bahan dan membuat penghantaran dengan merujuk UMS/AK/PU/01/03 Panduan Penghantaran Bahan. 2. Menyusun bahan di atas rak dengan merujuk UMS/AK/PU/01/10 Panduan Penyusunan Bahan.
4 4/6 / Pemuliharaan Menyenggara bahan rosak dengan merujuk UMS/AK/PU/01/09 Panduan Membaikpulih Bahan Rosak Bahan rosak/bahan gantian yang telah dibaikpulih/diterima di hantar ke Seksyen Monograf dan Media untuk prosesan semula dengan merujuk UMS/AK/PU/01/01 Panduan dan Prosesan Bahan. / Pemuliharaan 5. Menjilid jurnal kebelakangan dengan merujuk UMS/AK/PU/01/06 Panduan Penjilidan Bahan. / Terbitan Bersiri (Kampus Antarabangsa Labuan) Memproses bahan Terbitan Bersiri yang telah dijilidkan dengan merujuk UMS/AK/PU/01/01 Panduan dan Prosesan Bahan. Menerima bahan yang telah dibaikpulih / dijilid dan menyusun bahan mengikut UMS/AK/PU/01/10 - Panduan Penyusunan Bahan. F. 1. Pinjaman Bahan Memproses pinjaman dengan merujuk UMS/AK/PU/01/11 Panduan Peminjaman, Pemulangan dan pembaharuan Bahan.
5 5/6 G. 1. Penamatan Keahlian Menerima salinan surat dari BPA seperti berikut; a. Gagal dan diberhentikan. b. Menarik diri dari pengajian. c. Tamat pengajian. d. Tangguh Pengajian. e. Kes Khas. (Keahlian) 2. Memproses penamatan keahlian pelajar dengan merujuk UMS/AK/PU/01/05 Panduan Penamatan Keahlian. 5. REKOD DAN DOKUMEN RUJUKAN BIL REKOD LOKASI TEMPOH SIMPANAN 1) Borang Cadangan Bahan Pejabat 2) Surat Pesanan Rasmi Pejabat 3) Sebutharga Bahan Pejabat 4) Buku Rekod ID Barkod Bahan Pejabat 5) Buku Rekod Statistik Terbitan Bersiri Pejabat Terbitan Bersiri 6) Senarai / Surat untuk penamatan keahlian Pelajar 7) Nota Serahan (buku / bahan multimedia / terbitan bersiri) Pejabat Pejabat
6 6/6 BIL REKOD LOKASI TEMPOH SIMPANAN 8) Invois (buku / bahan multimedia / terbitan bersiri) Pejabat 9) Borang Tindakan Pembetulan dan Pencegahan () Semua Seksyen 10) Panduan Semua Kaunter Mengikut sesi Akademik terkini 6. RUJUKAN 6.1 Panduan 6.2 Library of Congress Classification Scheme 6.3 Library of Congress Subject Heading 6.4 Anglo-American Cataloguing Rules (AACR2)
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