Association for Dental Education in Europe. Conference Venue Exhibition Details Location Map Booking Form

Transcription

1 Association for Dental Education in Europe Conference Venue Exhibition Details Location Map Booking Form Exhibition Prospectus 2012

2 ADEE ANNUAL MEETING EXHIBITION INFORMATION CONFERENCE VENUE Domaine de Rockefeller (Rockefeller Campus) J.F. Cier Building 8 Avenue Rockefeller Lyon, France Distance from the airport: 25 Km. Duration of transfer: 30 minutes Please see location maps on page 4 below or visit annual meetings link. GENERAL INFORMATION Exhibition space is available on the ground floor of the Conference venue near the main auditorium. EXHIBITION INFORMATION Exhibition Stands Exhibition stands are available as space only configurations of 2.0 m wide x 2.0 m deep. Tables and two chairs can be made available at no extra charge. Please note that stands will be allocated on a first come, first served basis. Early booking is strongly recommended. Electrical Supply The electrical current in France is 220 volts, 50 Hz (AC). Power sockets take European continental type plugs with 2 round prongs. Hazardous Equipment Any exhibitor proposing to exhibit equipment, using gases (including compressed air), laser equipment, radiological equipment, or biohazards should provide details in advance to the Exhibition Organiser, for approval by the Safety Officer. Fax and Photocopying The conference secretariat is available at the conference venue to cater for all your business requirements. DELIVERIES Storage space is limited and available only upon prior request. You must notify the Local Organising Committee Exhibition Coordinator Mme. Solange Perrel solange.perrel@univ-lyon1.fr by 20 th August if you wish to dispatch goods / packages for advance delivery to the meeting venue. Packages will be accepted from Monday 27 th to Wednesday 29 th August, 2012, during opening hours of the storage platform (i.e. from 7:00 to 15:00). All Packages must be clearly marked: e.g. Box 1 of 3 - Box 2 of 3 - Box 3 of 3 etc. and must be addressed exactly as follows: ADEE 2012 CONFERENCE Sent on Behalf of (ABC & Co./ your company Name) Domaine de Rockefeller Réception Marchandises (Contact: Mrs. Yael Arfi ) 8 Avenue Rockefeller, Lyon, France University of Lyon and ADEE do not accept any responsibility for packages left for courier collection following the meeting. Exhibition_Prospectus_2012 2/5

3 EXHIBITION TIMETABLE Build / Set up Thursday 30 th August 06:00-08:30 Exhibition Opening Times Thursday 30 th August 08:30-18:00 Friday 31 st August 08:00-18:00 Saturday 1st September 09:00-13:00 Breakdown 1st September p.m. EXHIBITION PACKAGE The Exhibition Package and booth costs are as follows: ADEE Corporate Members:!2, ADEE Non Members!3, The exhibition booking form is attached and may be returned by or fax to: PAYMENT ADEE Central Office Dublin Dental University Hospital, Trinity College, Lincoln Place, Dublin 2, Ireland E: Administrator@ADEE.org F: T: ADEE Premier Corporate Members are requested to contact the ADEE Central Office A confirmation note together with an invoice for the appropriate exhibition fee will be issued from the ADEE Central Office on receipt of the Exhibition Booking Form. Payment may be made by electronic transfer using the bank details below. Please ensure that you mark the transfer with the invoice number and (Your company Name) Exhibition Fee Account Number Bank Name Ulster Bank Account Address 33 College Green, Dublin 2, Ireland Bank Sort Code IBAN Number IE44ULSB SWIFT Code Number ULSBIE2D Account Name Association for Dental Education in Europe Payment in full should be transferred by Friday 10 th August as payment must be received in the ADEE account no later than 15 th August (i.e. 14 days in advance of the conference start date). Stand Allocation may be revoked if payment is not received by the due date. CANCELLATION Any cancellation following receipt of the Reservation Form may be subject a cancellation fee. EXHIBITION EXTRAS If you require further details on furniture hire, hire of technical equipment such as plasma screens TV s or projectors/screens please detail this clearly in the booking form and your request directly to the Local Organising Committee Exhibition Coordinator named above. STAND PERSONNEL The Exhibition Package provides complimentary registration for two Exhibition Staff per exhibitor in addition to lunch and morning and afternoon refreshments daily. An exhibitors badge will be provided and must be worn while in the conference centre. Exhibition_Prospectus_2012 3/5

4 SOCIAL PROGRAMME Welcome Reception Wednesday 29 th August Official Reception Thursday 30 th August Celebration Dinner Friday 31 st August Exhibitors are welcome to attend the social events on Wednesday and Thursday at no charge as guests of ADEE. Tickets may be purchased in advance for the Celebration dinner on Friday evening. HOTEL ACCOMMODATION Hotel booking details are available on the meeting website or via the link on The main conference hotel for this year s meeting is: Hôtel du Pont Wilson 6 Rue Mazenod, Lyon T: F: LOCATION MAP The University Lyon 1 Rockefeller Campus is located in the 8 th district of the city. It is served from Part- Dieu railway station by Metro line B: direction Stade de Gerland. Change at Saxe-Gambetta station to Metro line D: direction Gare de Venissieux. Exit at Grange-Blanche station. (Journey approx. 20 mins.) Public Venues 1 Faculty of Odontology 2 Rockefeller Campus 3 Hôtel de Ville (City Hall) 4 Navig Inter - River Saône Cruise Departure 5 Lyon Part-Dieu station 6 Lyon Perrache station Hotels A Best Western Pont Wilson, MEETING HOTEL B Saxe-Gambetta (Hotel residence) C Saint-Nicolas (Hotel residence) D Mercure Lumière E Odalys Lyon Bioparc (Hotel residence) F Mercure Part-Dieu G All Season Part-Dieu H Novotel Part-Dieu I Radisson Blu J Ibis Part-Dieu les Halles K Globe et Cécil L Mercure Plaza République M Grand Hôtel des Terreaux N Collège Hôtel O Hilton P Hôtel Roosevelt R Best Western Charlemagne S Hôtel Axotel Perrache Exhibition_Prospectus_2012 4/5

5 BOOKING FORM EXHIBITION BOOKING FORM 38th ADEE Annual Meeting Domaine de Rockefeller (Rockefeller Campus) J.F. Cier Building, 8 Avenue Rockefeller, Lyon, France Please see the address for deliveries on page 2 29 th August 1 st September Please complete 1-5 below 1. Organisation Name:. Full Postal Address:. 2. Contact Person:.. Contact Numbers: (include international access code) Tel:. Fax:. 3. Names of Staff Attending you Stand: Name: Name: Specific Stand Requirement: (e.g. Technical requirement if any) Signature:... Date: Please this booking form to administrator@adee.org or fax it to Exhibition_Prospectus_2012 5/5