OAK HALL SCHOOL SUMMER PROGRAM ROUNDTABLE LUNCHEON FOR SUMMER PROGRAM DIRECTORS

Size: px

Start display at page:

Download "OAK HALL SCHOOL SUMMER PROGRAM ROUNDTABLE LUNCHEON FOR SUMMER PROGRAM DIRECTORS"

Kathlyn Carol Fletcher
7 years ago
Views:

1 OAK HALL SCHOOL SUMMER PROGRAM ROUNDTABLE LUNCHEON FOR SUMMER PROGRAM DIRECTORS Monday, December 6, 2010 Performing Arts Center Gallery at Oak Hall School Gainesville, FL 8:30 AM Morning Social/Check-In PAC Gallery 9:00 Opening Session/Ice Breaker- Facilitator, Mr. Malloy PAC Gallery Mr. Malloy is the Summer Program Director at Oak Hall School in Gainesville. He brings over 25 years of summer program experience to Oak Hall. In his eleven years as the Oak Hall Director, programs have gone from perennial revenue losers to a significant contributor to the school budget. 9:30 Keynote Speaker: Chris McRae, Charlotte Latin School PAC Gallery The ABCs of Summer Programs Getting back to the basics will help you grow your Summer Program during these uncertain economic times. The game has changed and you need to change with it. No longer can anyone afford to let a campus sit idle during the summer. This keynote address discusses the foundation pieces needed to run a well- established or a new program at your school. You will be given the tools to grow your program to be a viable alternative resource for your school while meeting the needs of your families. Learn how to reach beyond your school population into the greater community. Follow these easy steps for a greater impact on your school s future. Chris McRae has been the Director of the Summer Programs at Charlotte Latin School in Charlotte, NC for the past eight years. Chris has been at the helm of the Program during both a good and now a difficult economy. In addition to his Summer Program duties, Chris is in his eleventh year as a full-time Middle School science and engineering teacher at Latin. He holds a Master of School Administration from Gardner Webb University as well as a Master of Science degree from Auburn University. 11:00 Break-out Brainstorming Sessions Pre-K and Kindergarten Half and Full Day Camps Facilitator, Ms. Wallace, Oak Hall Summer Program in Chorus Room Elementary Age Day Camps Facilitator, Mr. McTureous, Mr. Johnson, and Mr. Malloy, Oak Hall Summer Program in PAC Gallery Middle School Age Day Camps- Mr. McDaniel, Oak Hall Summer program in Strings Room Each session is an opportunity for Directors to meet, discuss, and share ideas with colleagues in their individual area of camps. Please bring brochures, lesson plans, and pertinent materials.

2 12:00 Roundtable Buffet Lunch PAC Gallery Members are encouraged to enjoy lunch and visit with Summer Program Directors from throughout the Southeast. 12:45 PM Workshop Session I: Please select a topic Top 11 Marketing Ideas for 2011! Karen McCann McClelland and Justine Khadduri, Sidwell Friends School, Washington DC in Chorus Room Marketing has changed incredibly in the past 10 years print advertising/brochures and camp fairs are fast becoming endangered species! Learn innovative and sustainable ways to market programs. Hear about some great cost-saving techniques and brainstorm on ways to keep the camp community active all year. Join our discussion on marketing for 2011 and walk away with an Action Plan that you can put in place right away! Keynote Follow-up and Q & A Chris McRae, Charlotte Latin School in PAC Gallery Description: Chris will meet with those who wish to expand on his keynote topic or have questions for him regarding his take on any aspect of summer camp! Personnel 101:Hiring, Training, and Retention Jeff Malloy, Oak Hall School in PAC Gallery Description- This step by step presentation will walk you through the staffing process from the placement of the employment advertisement to a full training program to the retention of counselors for future summers. Participants will leave with a resource packet of forms, training modules, and information. 2:15 Break-out Brainstorming Sessions Enrichment and Sports Camps- Facilitator, Mr. Malloy, Oak Hall Summer Program in PAC Gallery CIT and Leadership Programs- Facilitator, Justine Khadduri, Sidwell Friends Schoolin Chorus Room Academic Camps- Facilitator, Ms. McCann-McClelland, Sidwell Friends School in Strings Room Each session is an opportunity for Directors to meet, discuss, and share ideas with colleagues in their individual area of camps. Please bring brochures, lesson plans, and pertinent materials. 3:15 Workshop Session II: Please select a topic Summer Camp Budget Workshop - Jeff Malloy, Oak Hall School in Strings Room Description: Intimidated by working with your business office to make heads and tails of the money that goes in and out during summer camp? If so, this workshop is for you. Participants will get ideas and resources for all facets of the budget process from its construction phase, to the implementation phase, to the evaluation phase. Get helpful hints on how to manage expenses, treat staff fairly and legally, to determine the price you need to charge, and how to realize the biggest profit possible to keep your business manager happy! Participants will leave with a wealth of resources and sample spreadsheets.

3 Staff Evaluations and Professional Development Justine Khadduri, Sidwell Friends School, Washington DC in Strings Room This workshop will look at the role of staff evaluations and professional development in camp programs. As staff is the foundation of camp programs, we will review that the key component in developing and supporting excellent staff is by providing means for professional growth. Faculty/staff selfevaluations and fair and objective observations are critical components in which we can further develop our instructors and counselors. Participants of this workshop will be able to: 1. Participants will be able to discuss different components, means, and systems of evaluation. 2. Participants will be able to review professional development opportunities we can provide to our staff. 3. Participants will be able to critically examine their camp program and determine ways in which to incorporate a evaluation / professional development program. Camp Director 101 Karen McCann-McClelland, Sidwell Friends School, Washington DC in Chorus Room All the things you wish you had known before you accepted the job. This session will focus on figuring out a game plan for how to deliver a successful summer program facing the variety of challenges in your school. Specially designed for folks in their position for less than 3 years as well as for people juggling many different hats in their school. 4:15 Current Issues & Ideas Session PAC Gallery Presenters: Jeff Malloy, Oak Hall School Karen McCann McClelland, Sidwell Friends School Justine Khadduri, Sidwell Friends School Chris McRae, Charlotte Latin School This session will focus on issues and ideas for summer program in 2011! Printing brochures vs. having only a web site? Advantages versus disadvantages of credit card payments. Community networking to help provide programs and facilities. Using classroom space with overprotective teachers! 5:00 Closing Social PAC Gallery

4 FEES: $ per person for General Session * The fee covers your lunch meal, socials, and honorarium for the guest speakers. ALL FEES PAYABLE TO OAK HALL SCHOOL LODGING: Lodging has been set aside at the Fairfield Inn by Marriot. Please call the hotel directly at and reference the Oak Hall School block. Rooms have been held for the conference at a rate of $69/night for a double or for a king sized room until November 21, Guests enjoy a deluxe, complimentary breakfast buffet featuring waffles, Jimmy Dean Breakfast sandwiches, coffee, juices, fruit and many more items. If you are tax-exempt, please be sure to bring a copy of your certificate to the hotel. The hotel is within 5 minutes of the meeting location. TRANSPORTATION: Maps and directions to the conference center and hotel will be mailed with your confirmation packet. Gainesville is located in North Central Florida and is home to the University of Florida. It is accessible from I-75. Gainesville is served by the Gainesville Regional Airport which has three airlines: Delta, American, and US Air. Please note air travel into Gainesville is generally more expensive. The Jacksonville Airport is 85 miles away and Orlando is 130 miles away. Anyone needing ground transportation in Gainesville to and from the airport should contact Mr. Malloy directly. PRE-CONFERENCE DINNER: Oak Hall will run a bus from the Fairfield Inn by Marriott to Ballyhoo, a seafood restaurant in Gainesville. The bus will depart at 7:00 PM. The cost of dinner is not included in the conference. If you are interested in attending and meeting other conference attendee s, please mark your registration form appropriately. REGISTRATION: Please complete attached registration form. Forms and conference fee are due by Monday, December 1, A confirmation letter will be mailed upon receipt of registration.

5 OAK HALL SCHOOL SUMMER PROGRAM ROUNDTABLE LUNCHEON REGISTRATION FORM Monday, December 6, 2010 Performing Arts Center Gallery at Oak Hall School Gainesville, FL Name(s): School: Mailing Address: Contact Phone: Contact (for confirmation) people will attend Monday General $195/person people will attend Pre-Conference Dinner TOTAL DUE N/A Please return by December 1, 2010 with appropriate registration fees to: Jeffrey A. Malloy, Summer Program Director Oak Hall School 8009 SW 14 th Avenue Gainesville, FL , X-151 JMALLOY@OAKHALL.ORG

American Association of Christian Colleges & Seminaries, Inc.

American Association of Christian Colleges & Seminaries, Inc. AACCS Administrator, December 10, 2010 President Dr. Matt Olson Northland International University W10085 Pike Plains Rd Dunbar, WI 54119 Phone: