Date: May Job Purpose

Transcription

1 Job Title Salary Hours Accountable to: Finance Assistant TBC 37.5 hours per week Finance Manager Date: May 2016 Job Purpose To carry out day to day administration of the Department s finance systems and to provide support for other areas of the Department as and when required. Job Dimension To work as part of the Finance Team maintaining accurate Financial data with both accounting and payroll functions, and working in close liaison with other staff at all levels in order to both procure information and respond to information requests. Knowledge, skills and Experience Required At least 5 GCSE s at Grade C or above, one of which must be in English Language. Experience of book-keeping, a qualification is desirable and knowledge of payrolls would be an advantage. At least 2 years experience in a finance environment. A methodical and analytical approach to work. Good numeracy skills. Good keyboard skills a good working knowledge of Microsoft Word and Excel is essential. Ability to communicate with people at all levels. 1

2 Key Result Areas (not in priority order) To prepare and record all receipted cash and cheques for banking on a daily basis, ensuring all such monies for deposit have been recorded in the correct manner. Passing entries back for correction. Ensuring banking slips are correctly completed and balanced to daily banking sheets, checking all cheques have been correctly completed, passing back any that are not. Use the on-line banking facility (ICeB) to print daily entries from our main bank account, create a CSV file to to our Fundraising department and check for unexpected claims on our account. Raise queries for all unknown entries. Collect, balance and bank aromatherapy and acupuncture money, passing details to fundraising to record on Donorflex. Place stationery orders as required. Process payments weekly. Input correct details into monthly accounts spreadsheets (eg staff meals/hairdressing) as and when required. Balance and record till takings Maintain accurate invoice filing and archive systems. Record paypal entries. Prepare the various files for Audit at the year end. Assist Senior Finance Officer to maintain a VAT spreadsheet. Order and prepare Cash Floats for events. Maintain sufficient stock of regularly used stationery and postage stamps, regularly check stock levels of stationery and order in relevant timescales To carry out ad hoc and other duties as required by the Finance Manager. To maintain Petty Cash, ensuring sufficient funds are available at all times, including sufficient coinage for the tills Payroll: When familiar with the functions of the Finance Office, assist the Senior Finance Officer with the input of monthly timesheets Other: Responsible for the monthly readings off the ineo+368e copier and calculating the costs to the various departments. Assist the Senior Finance Office to manage any stock, the weekly balancing of; and maintenance of all spreadsheets relating to Christmas Card Sales. Communication and working relationship Internal Finance Manager; Senior Finance Officer; all internal staff & volunteers. External External Suppliers; banking contacts; the Tax Office. 2

3 Health and Safety The Post Holder will be required to observe local Health and Safety arrangements and take reasonable care of him/herself and persons that may be affected by his/her work. Hospice Care Mission Statement Hospice Isle of Man provides specialist palliative care to residents of the Isle of Man aiming to enhance the quality of life experienced by individuals and their families facing a life threatening disease, principally cancer. This is achieved through the provision of direct care to patients and families, professional advice to healthcare colleagues and by acting as an education resource. Hospice Care Philosophy The service is based on a philosophy that recognises the need to treat each person with dignity, respect and compassion, irrespective of cultural or religious background. The services are available at no cost to patients and families. The staff commit themselves to: Creating a welcoming, relaxed and personal atmosphere of care. Providing quality care at a physical, emotional, psychological, spiritual and social level that respects the needs and wishes of each person. Supporting families and friends emotionally, psychologically and spiritually from referral to bereavement in an attentive and non-intrusive way. Hospice Care Philosophy contd Working collaboratively as a team that cares for each member, values every contribution and engages in ongoing education and reflection. Linking with other professionals, support agencies and the local community to improve the quality of care to people who are in need of our services Educating and encouraging others to practise the highest standards of palliative care to those in need. The Hospice Care employees are required to ensure that information about patients is safeguarded to maintain confidentiality and, is kept secure. This means that patient information can only be passed to someone else if it contributes to the provision of care or the effective management of health care services within Hospice Care. Job Description Agreement Job Holder s Signature.. Date.. Manager s Signature.. Date. 3

4 HOSPICE ISLE OF MAN Finance Assistant Personal Specification Area of expertise Essential Desirable Education/Qualifications 5 GCSE s grade C or above. A Level Book- keeping Qualification (for example RSA or IAB) Two years experience working in a Finance/Accounts Office, including book-keeping Skills and abilities Good computer skills using Microsoft Office Good book-keeping skills and knowledge Knowledge of payroll Good written and verbal communication skills Ability to communicate sensitively and effectively with all staff and volunteers Able to freely ask questions when unsure about any aspect of work Good organisational skills Experience Minimum of two years working in a Finance related Office Basic knowledge of Bookkeeping and office administration Knowledge of Sage 50 Knowledge of DPN Paymaster Manx software Personal Qualities Motivated and flexible Ability to prioritise own work load and meet deadlines Professional Confidential Enquiring mind Ability to work within a charity setting, including working with volunteers Adaptable to changing demands 4

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