For a quick review on any of the above options, scroll down to review the desired update in this latest updates document.

Transcription

1 Latest Update Dcument Accunts Payable Versin The fllwing updates are included in this dcument: Backup Withhlding Optin t Print r Nt Print Direct Depsit Reciepts Optin t Print r Nt Print ACH Reciepts Single Credit ACH Payments G/L Crrectins 1099 Classes All Classes Added t Vendr 1099 Setup View Attached Images with Default Viewer Additinal Permissins Regarding Purchase Orders Fr a quick review n any f the abve ptins, scrll dwn t review the desired update in this latest updates dcument. Backup Withhlding: Additinal functinality has been added t incrprate backup withhlding within the system. There are several lcatins that include backup withhlding in the new versin: Overall Bank Setup In rder t use backup withhlding, an institutin must first setup the accunt where all withhlding entries will pst. G/L Accunt Enter the accunt number that the backup withhlding entry will credit when the invice is paid in Accunts Payable. G/L Center - This is the branch/center that the backup withhlding entries will credit. G/L Cst Center This field is nly available fr institutins that use COST CENTERS in Accunts Payable. This is the cst center that the backup withhlding entries will credit. G/L Misc. 3 This is a user-defined field. Fr questins abut this field, please cntact BankTEL Supprt. Minimum W/H Amunt Enter the threshld f backup withhlding here. If vendrs are subject t backup withhlding, they may be subject t withhlding f invices nce the ttal YTD amunts have reached this threshld. Any invices paid befre the vendr reached this threshld will nt have any amunt withheld. Latest Update Dcument Accunts Payable Versin

2 Vendr 1099 Setup W/H % - Enter the percentage t be withheld frm each invice paid t the vendr here. Ignre W/H Exemptin If this bx is flagged, all invices that are paid t this vendr will be withheld frm. If this bx is nt flagged, then n withhlding will take place until the YTD ttal fr the vendr exceeds the Minimum W/H Amunt listed abve. Vendr Infrmatin See ttal backup withhlding accumulate per year, and als see last year s backup withhlding fr review YTD W/H This represents the ttal withheld frm the vendr fr the current year. LYR W/H This represents the ttal withheld frm the vendr fr last year. Latest Update Dcument Accunts Payable Versin

3 Prcess Payments Review the withheld amunt n check register Net Amunt This ttal represents the amunt that is being paid t the vendr. This is the ttal 1099 amunt n the invice net the W/H amunt. W/H Amunt This ttal represents the ttal amunt withheld frm the invice. This amunt is calculated by using the percentage t be withheld that was assigned t the vendr times the ttal invice amunt. Invice Details Review the NET AMOUNT n invice details screen Net Amunt Users may review the net amunt that was paid t the vendr n the invice details screen. This net amunt can be reviewed nce the payment has been made. The invice details screen may be viewed frm any f the fllwing places: Invice Reprts GL Histry Reprts Inquiry Invice Histry (Invice entry screen histry tab) W/H Amunt Users may review the withheld amunt n specific invices when reviewing the invice details screen. Latest Update Dcument Accunts Payable Versin

4 Reprts Users have the ability t add the NET AMOUNT and WITHHELD AMOUNT t specific reprts Invice GL Details Reprt Within this reprt, users may add the withhlding fields in the reprt. See the field selectins belw: Direct Depsit Receipts: Functinality has been added t allw the financial institutin t print r nt print direct depsit receipts n a glbal level. Print With this ptin selected, the system will prmpt the user t print direct depsit receipts during the payment prcess. D Nt Print If this ptin is selected, the system will nt prmpt the user t print direct depsit receipts during payment prcessing. ACH Receipts: Functinality has been added t allw the financial institutin t chse t print r nt print ACH receipts glbally. ACH Single Credit: ACH payments may be flagged as a Single Credit item if desired. Additinal functinality has been added that requires the Single Credit ptin t be flagged if the user wuld like the invice t appear as a Latest Update Dcument Accunts Payable Versin

5 separate payment. If the Single Credit is nt flagged, all ACH invices fr a specific vendr in ne batch will be cmbined t ne ACH credit. G/L Crrectins: Additinal functinality has been added t allw users t change GL allcatins frm within the Accunts Payable system after payments have been made. Users will have t have the ability t vid payments in rder t have access t make GL crrectins. Users must g t the invice details screen f a specified invice. EDIT Duble click this ptin t make GL crrectins. Latest Update Dcument Accunts Payable Versin

6 Adjusting Entry: Users may change any f the fields listed Branch Accunt Number Cst Center Misc. 3 Descriptin Save and Interface Selecting this ptin will save the GL crrectin and create the entries that can be sent t the cre system. The user will have t interface the transactins at the end f the day. Save Selecting this ptin will change the entries in the Accunts Payable system, but it will nt create the entries t be psted t the cre system. After a change has been made t an invice, a recrd f the change will be listed n the invice histry tab Classes: Additinal classes were added t the Vendr 1099 Class selectin in vendr 1099 setup. Latest Update Dcument Accunts Payable Versin

7 View Dcuments: Additinal functinality was added t allw users t pen attached images with the default prgram. User Setup: Additinal permissins were added t segregate duties in the Purchase Orders mdule. Institutins wuld have t have purchased the Purchase Orders mdule in rder t use this feature. Purchase Orders Users with this flag selected in their user prfile will have the ability t cnvert requisitins t Purchase Orders, receive items, and will als have the ability t review submitted Purchase Orders Submit Requisitin Users with this flag selected in their user prfile will have the ability t submit requisitins and review requisitins in the Purchase Orders mdule. Users may nly have access t Apprve/Decline requisitins if they are setup as an apprver. Nte: If a user is an apprver f requisitins, he r she will have t have access t submit requisitins in rder t be able t apprve/decline requisitins. Latest Update Dcument Accunts Payable Versin