BMW IBU WORLD CUP BIATHLON HOLMENKOLLEN FEBRUARY INVITATION

Transcription

1 BMW IBU WORLD CUP BIATHLON HOLMENKOLLEN FEBRUARY INVITATION 2015

2 Welcome to to BMW IBU World Cup Biathlon 2015 in in Holmenkollen On On behalf of of the the Organizing Committee of Holmenkollen, I I am pleased to to invite all all IBU IBU members to to Holmenkollen, Oslo, for an exciting World Cup weekend during the the 2014/15 season. Between Between 12th 12th and and 15th 15th of of February 2015, Holmenkollen will not not only only represent the the 8th 8th World World Cup Cup destination destination of of the the season; season; the the OC will also carry carry out out its its rehearsal rehearsal event event before before the the upcoming upcoming World World Championship Championship that that will will take take place place in in March March When When you you arrive arrive the the venue this winter you will experience several upgrades from last season, such as more venue this winter you will experience several upgrades from last season, such as more permanent wax cabins, an extended Stadium Building, as well as improved course facilities. permanent wax cabins, an extended Stadium Building, as well as improved course facilities. These improvements are part of our Championship-preparations, and also to make sure that These improvements are part of our Championship-preparations, and also to make sure that the arena meets the continuous requirements of the sport. the arena meets the continuous requirements of the sport. We wish to facilitate excellent and fair competition conditions for everyone, thereby creating We wish to facilitate excellent and fair competition conditions for everyone, thereby creating popular and entertaining events. The aim is to provide athletes, teams, spectators, media and popular volunteers and with entertaining a spectacular events. biathlon The aim experience is to provide based athletes, on our core teams, values: spectators, friendliness media and and volunteers professionalism. with a spectacular With this in mind, biathlon we experience welcome your based constructive on our core feedback. values: We friendliness will use the and professionalism event with With a critical this in eye mind, order we welcome to optimize your every constructive aspect for feedback. the 2016 season, We will when use the 2015 World event Championship with a critical finally eye returns in order to to Norway, optimize Oslo. every aspect for the 2016 season, when the World Championship finally returns to Norway, Oslo. I recommend you to take a look at our new website: Here, you will find I recommend interesting information you to take about a look the at 2015 our new event, website: venue upgrades, and everything Here, you need will find interesting to know about information the World about Championship the 2015 event, in venue upgrades, and everything you need to know about the World Championship in I wish you all the best for your upcoming competitions and look forward to seeing you in I wish Holmenkollen. you all the best for your upcoming competitions and look forward to seeing you in Holmenkollen. Yours sincerely, Yours sincerely, Per Bergerud CEO Oslo 2016 Per Bergerud CEO Oslo 2016

3 A. GENERAL INFORMATION A.1 Competition Venue Holmenkollen The biathlon stadium is located 56 km from Oslo Airport, and 10 km from Oslo City Centre. Altitude: Holmenkollen - sea level: Highest point of course: Lowest point of course: 320 masl 370 masl 315 masl A.2 Travel Connection Information By plane: Oslo Airport Gardermoen Holmenkollen: 57 km Budget airlines operate from Oslo Airport Torp (Sandefjord) and Oslo Airport Rygge. These airlines provide transport to Oslo city at your own expense. Please inform the OC if you arrive at these airports, so that pick- up service from the bus station in Oslo city to the hotel can be arranged. Please be aware that you are not allowed to bring a rifle with you on Ryanair. A.3 Contact Information Skiskytter- VM 2016 AS Ullevaal Stadion, NO Oslo, Norway Phone: E- mail: post@oslo2016.no Homepage: A.4 Organizing Contact Chief Executive Officer: Per Bergerud Venue Manger: Svein Hjorth Event Manager, Holmenkollen: Marie Beate Rise (marie.beate.rise@oslo2016.no) Competition Committee: Chief of Competition: Hans- Peter Olsen Competition Secretary: Cathrine Kullebund Chief of Anti Doping control: Eva Gustavsson Chief of Course: Anstein Mykland Chief of Stadium: Ingrid Vedeler Chief of Shooting Range: Jens Schjerven Chief of Timing: Vigdis Thingelstad Chief of Wax cabins: Erling Vaagan

4 Administration: Chief Financial Officer: Geir Olsen Chief of Marketing and Communications: Astrid Lødemel Event Manager, Sport & City: Harald Sundgot Borgen Procurement Manager: Ola Bjerke Media Manager: Ingrid Johansen A.5 Liability and Insurance All participants must have adequate accident, health and liability insurance. When submitting the entry by names, the National Federation confirms that all entered persons are covered by the required insurance for personal and material damages. The organizers can not be held liable for personal or material damage, including liability vis- á- vis a third party. A.6 Accreditation and Registration The accreditation office is located on the 2 nd floor at Holmenkollen Park Hotel Rica (entrance via the hotel reception) and it will be open from Monday 9 th to Sunday 15 th of February Upon arrival, all teams are expected to report to the accreditation office. Parking cards will be handed out at the Service building. Opening hours: Monday : Tuesday : Wednesday 11.02: Thursday 12.02: Friday 13.02: Saturday 14.02: Sunday 15.02: For questions regarding accreditation, please contact: OSLO 2016: Marie Beate Rise: / marie.beate.rise@oslo2016.no PLARAS Biathlon: Brigitte Bentele: +49 (0) / brigitte.bentele@t- online.de A.7 Import and Export of Rifles and Ammunition Athletes and officials of a National Federation from EEA countries, who bring firearms, must be able to present a European Firearms Certificate. Athletes and officials of a National Federation outside the EEA, who bring firearms, must fill in a customs application and present it to the custom authorities in Norway (Appendix A). The import of rifle and ammunition to Norway is free of charge. Rifle regulations: A regulation concerning storage of rifles has been introduced in Norway, valid as of July 1 st The action of the rifle must be stored apart from the rifle in a safe. The action of the rifle and the rifle should not be stored in the same room. A.8 Import of Medicine Travelers from EEA countries may bring a maximum of one year s supply of legally purchased non- narcotic medicine. Travelers from outside the EEA may enter a maximum of three month s supply of legally purchased non- narcotic medicine. Travelers must be able to demonstrate that the medicine has been

5 prescribed for personal use. There are various rules for entry of medicines, enhancement and supplements, but it is the classification by Norwegian legislation that determines which entry rules to follow. For more information, check out: A.9 Visa Regulations Shengen- visa is valid in Norway. The following IBU member federations require a VISA for entering Norway: ALG, ARM, BLR, CHN, GEO, GUM, IND, IRI, KAZ, KGZ, LIB, MAR, MDA, MGL, PUR, RUS, TPE, UKR, UZB Please contact the nearest Norwegian Embassy for further information concerning visa applications. Please send requests for invitations of persons who are not member of the team exclusively to the OC of Holmenkollen, post@oslo2016.no B. LOGISTICS B.1 Accommodation Accommodation is arranged by the OC. Nations with A- category bookings will automatically be accommodated in Holmenkollen Park Hotel Rica: Nations with B- category bookings may be accommodated in Radisson Blu Hotel Park due to capacity limitations. Radisson Blu Hotel Parkis located only 25 minutes from the arena. Shuttle service will be offered. Booking is binding by sending the entry by names before January 26 th Please note: Adjustments, changes or cancellations made after January 26 th 2015, as well as no- shows, will be charged the responsible federation. The whole reservation must be paid for. Price Cost of accommodation per person per day is: (Includes full board, plus 1 soft drink per meal) Category A Category B Single room: 150 / Double room: 120 Single room: 120 / Double room: 80 Payment procedures: Please note that payment must be made by wire transfer prior to arrival. It will not be possible to pay directly at the hotel. An invoice will be sent by e- mail based on your registration by names and it will be issued before the World Cup starts. The money transaction must be made before arrival at the hotel. Meals (Monday 09 th Monday 16 th of February) Breakfast: Lunch: Dinner: 17:00 20:00 Supper 20:00 22:00 (cereals)

6 We have an info desk in the lobby at Holmenkollen Park Hotel Rica, operated by multilingual staff that will be at your service. For questions/assistance regarding your accommodation, please contact: B.2 Accommodation Expense Reimbursement Expense reimbursement for the best 25 male and best 25 female biathletes is granted by the Organizing Committee of Holmenkollen for Category B (7 nights maximum), under IBU rules, Part 3, par The eligible sum will be subtracted from the total invoice for accommodation. B.3 Transportation The OC offers a free pick up service for the teams between Oslo Airport Gardermoen and the hotel, but this requires that the OC receives updated flight info 24 hours before arrival at the latest: post@oslo2016.no Transport to/from social events is also free of charge, according to schedules. Required transport shall be requested from the transport office no later than the previous day. There will be no transportation between the Holmenkollen Park Hotel Rica and the stadium. The stadium is located 300m from the hotel. Car parking possibilities around Holmenkollen venue are highly limited. B.4 OC / Logistic and Competition Office OC / Logistics Contact: Mobile: E- Mail: Marie Beate Rise marie.beate.rise@oslo2016.no Competition Office: The Competition Office is located in the Stadium Building next to the finishing area. It is open from Monday 09 th till Sunday 15 th of February Opening hours: 08:00-18:00 Contact: Mobile E- Mail: Cathrine Kullebund rennkontor.biathlon@holmenkollen.com B.5 Wax Trucks Application for wax trucks (Appendix B) must be filled out and submitted to the OC by e- mail: post@oslo2016.no no later than December 12 th 2014 in order to be accepted. B.6 Radio Equipment For import of radio communication equipment, please fill out the form (Appendix C) and return to: firmapost@npt.no no later than January 12 th Please note that the check is free of charge.

7 B.7 Price Money To receive price money, the athlete is responsible for providing the Competition Office with correct bank wiring information (account number, name of the bank, SWIFT code, IBAN). The athlete must report in person to the Competition Office and sign the prize money form, no later than Sunday 15 th of February, B.8 Fitness Center Holmenkollen Park Hotel Rica offers spa, fitness center, swimming pool and sauna. Opening hours: Monday Sunday B.9 Doping Controls Doping controls and blood tests will be carried out according to IBU regulations. The controls will be carried out in the Stadium Building. C. COMPETITION INFORMATION C.1 Competition Rule The competitions will be conducted in accordance with the IBU Event and Competition Rules as in effect. C.2 IBU Sport Technical Official Race Director: Technical Delegate: Referee Material control: Referee Shooting range: Referee Start/finish: Referee Course: Borut Nunar, IBU Kristian Oja, EST Gerhard Köhler, GER Matthew Sabasteanski, USA Lachezar Iliev, BUL Radovan Simocko, SVK C.3 Target System The Holmenkollen biathlon arena is equipped with 30 electronic Kurvinen targets. C.4 Course and Stadium Please find course maps and stadium information at

8 C.5 Competition Program Day Competitions Zeroing Training Team Captains Meeting at Holmenkollen Park Hotel Rica Monday Arrival 12:00-15: Teams Skiing only Tuesday Wednesday Thursday :30 Individual 09:30 10:20 09:30-11:30 Training Training MEN 09:30-11:30 Official training Official training MEN 18:30 Team Captains meeting: Election jury of appeal and election of competition jury women and men 18:30 Team Captains meeting: draw of start numbers for Individual women and men Prize giving ceremonies Individual 14:15 Individual MEN MEN Individual MEN Friday Official training Draw of start numbers for Sprint women and men Saturday :15 Sprint 10:15 11: Official training MEN Sprint 14:15 Sprint MEN 13:15 14:05 MEN Sprint MEN Sunday :15 Relay 11:30 12:00 Relay Relay MEN 13:45-14:15 MEN Relay MEN Monday Departure of Teams C.6 Social Program Invitations for Thursday s reception with Oslo municipality will be handed out in the mailboxes at the Competition Office. C.7 Weather For accurate weather forecast, please visit and search Holmenkollen.

9 D. MEDIA INFORMATION D.1 Media Centre The Media Centre is located at the stadium, behind the mixed zone and photo stands. The Media Guide will be available at Chief of Media: Mobile: E- mail: Ingrid Johansen D.2 IBU Media Representative Peer Lange Mobile: E- mail: D.3 Press Conferences Press Conferences will be held in the Media Centre after each competition. E. ENTRY DEADLINES Entry by name for visa applications Applicable only for countries that must hold a visa December 1 st 2014 Wax Truck reservation No later than December 12 th 2014 Appendix B Radio Frequency Application No later than January 12 th 2015 Appendix C Entry by numbers men/women/official, No later than January 12 th 2015 including reservation of accommodation ONLINE (biathlonworld.com) Entry by names men/women/officials No later than January 26 th 2015 and binding reservation of accommodation ONLINE (biathlonworld.com) Import of Rifles and Ammunition Appendix A Present to custom authorities when arriving Norway