EOH: A MICROSOFT PARTNER Enterprise Content Solutions

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1 EOH: A MICROSOFT PARTNER Enterprise Content Solutions In the information and customer age, organisations like yours must obtain a platform powerful enough to meet your enterprise-wide requirements for document management, information management, work-flow, reporting and process control. We are a team of Microsoft SharePoint professionals with a passion for, and extensive knowledge of the Microsoft Technology suite. Using SharePoint as a platform we help you to capitalise on your software investment and develop industry leading solutions to optimise your business processes.

2 Leading Board Pack solutions With EOH and Pervasent for a digitally progressive Executive EOH solution include: Time management halve the time required to organise and deliver documents for board meetings Ease of use the solution is book-like in its functionality and offers an intuitive user experience Fast deployment with Authentic and secure access to all documentation Easy to navigate, read and store large documents Built-in resolution voting and document signing tools The digital board pack movement has introduced efficiency within operations, keeping document management costs down while driving an environmental agenda in supporting paperless workplaces. Electronic solutions for Board and Executive meeting documentation provide a facility where high level stakeholders may gain timely access to board papers, meeting notifications and agendas. The ability to electronically review, comment and utilise the platform during meetings means interactive engagement between colleagues is now secure and authentic. EOH brings together the power of the Microsoft SharePoint platform, the ingenuity of the Pervasent Board Papers Solution and familiarity of the Apple ipad, or Windows operated personal desktop and notebook to deliver a superior experience for all users. Full set of annotation tools Precise control over how board documents are presented Enhanced meeting experience In-house or hosted SharePoint deployment Secure environment from server to device Lower-cost alternative through Pervasent s one-time license fee for unlimited users Easy access anywhere in the world Improved collaboration and sharing of meeting minutes updates so you never miss a thing Subscription options Scalable for use in many scenarios Adaptable to corporate CI

3 Room Reservation made simple EOH & Sharepoint The ability to schedule meetings and reserve rooms for training purposes is crucial to the smooth running of daily operations in any corporate, public or private sector business. EOH has developed a smart, automated room reservation solution through Microsoft SharePoint that is intuitive, easy to use, quick to implement and accurate, delivering great value to our clients. The requested booking system enjoys the following functionality: Integrated Catering Management Enable booking of food and vendors with cost centre allocation where required. Management Send meeting reminders to various parties at select intervals Send notifications of visitor arrivals to host and reception (SMS, or integrated messaging system) Integrated Visitors Management Facilitate fast and easy access and processing through reception by integration with Client s access control system and biometrics. Incorporate as additional functionality the allocation of visitor parking bay bookings, and integrate into access control at the premises gates to streamline access for visitors. (Vehicle Number Plate Recognition can be added as a separate module should this be required by the client) visibility of room size, available facilities and accurate location information for rooms and hot desks on premise. Booking duplication prevention functionality. Intelligent (smart) selection of meeting venue according to attendee numbers and location. and cost centre controls with associated workflow. Microsoft SharePoint The Preferred Technology Platform SharePoint offers extensive capabilities that integrate seamlessly with the predominant mail server Microsoft Exchange. Harnessing the power of SharePoint and the functionality of Microsoft Exchange s Room Mailbox, SharePoint can streamline the booking process through the allocated addresses, allowing users to view the current booking schedule as well as equipment available in the room.

4 Effective Contracts Management EOH & Sharepoint Almost all government departments, corporations and SME s today manage hundreds of contracts with vendors, customers, partners and suppliers, mostly without a formal contracts management system or internal solution to ensure efficiency and effectiveness. As a result issues such as delays in service delivery due to inaccuracy and inefficiency in the processing, reviewing and assignment of contracts, tend to arise. The EOH Solution EOH has developed a solution to assist our clients to manage, track, review and report on all contracts currently in cycle. This solution not only enables effective contract life-cycle management but caters for the capturing and management of all correspondence pertaining to the contract as well as supporting documentation during the renewal process. Secure The solution allows for user authentication through Microsoft Active Directory. Timely timeously on contract expiry and renewals. SharePoint Advantage The solution is built on the Microsoft SharePoint platform and utilizes all of the by SharePoint. Don t miss renewal dates and timelines Avoid revenue loss and penalties and optimise service delivery Collaborate process also forms part of the solution able to collaborate on contract details prior to renewal, giving them dynamic views and reports on the contracts in the system. Capture & Comply Important Meta data (terms & conditions, start & end date, contract value etc.) is captured during the contracts management process to and amendment tracking during the review and renewal stages.

5 Expand the solution further with: Electronic Signature with Adobe EchoSign E-signatures remove the barrier between hybrid paper-to-digital workflow to an all-electronic process, process, dramatically accelerating closure on any transaction type. Windows Rights Management Services (RMS) Keep information secure both inside and outside the organisation by protecting documents both at rest and in motion using Windows RMS encryption technology. Automate complex business processes. Microsoft Exchange Server Seamless integration with Microsoft and alerts to users. Supply Chain Module Developed by EOH to manage the complete tender / bid response process during the Contracts Adjunction Process. ERP / CRM Systems Integration Facilitate bi-directional communication between SharePoint and your ERP / CRM system allowing for further automation and optimised management of the end-to-end process. Qorus Document Generator Automate the creation of standard contracts.

6 Optimised Business Process Automation Solutions EOH & Sharepoint What is BPA? Business Process Automation (BPA) is the utilization of select technology to automate business activities or services for a specific outcome or action, beyond conventional data-manipulation and record keeping activities. Many different business processes are utilized daily by an organisations employees to fulfil specific tasks crucial to core business or mission-critical activities. HR On-Boarding Business Process actions The Business Benefits of the EOH Solution The EOH SharePoint solution not only effectively automates business processes but simultaneously reduces corporate risk, fraud and corruption while simplifying and optimising core operations. Efficiencies are gained through reduced human error while roles and responsibilities become clearly defined. The Business Benefits include: Staff movement & termination Triggered by the submission of an electronic form such as: An application for leave Improve quality and consistency by streamlining the work Save time, money and reduce errors Employee requisition & on-boarding Asset replacement & disposal Request for CapEx/ OpEx and boost productivity Improve governance and reliability management to automate manual business processes and optimise organisational activity. Improve turnaround times and improve visibility Process Progress Tracking, workload balancing and the ability to enforce standards

7 Sharepoint Dev/ Test Solutions In Microsoft Azure In the last few years, we have seen an explosive growth in the use of the public cloud. While most of the initial adoption was seen by startups and smaller organizations, most of the new growth will come from larger organizations adopting the public cloud. Any organization that creates custom applications needs a dev & test environment. Given the cost and time required to provision physical servers, it has become common to use virtual machines to do this. So, given these are virtual machines on-premises anyway, why not use Microsoft Azure for this? There are 3 fundamental business drivers at play here: Speed Scale Economics Microsoft Azure The Perfect Host for your Virtual Machine Fast infrastructure provisioning Lower cost Ability to scale up or down as needed Access to TFS Online for Source Control and Task Tracking Access on-premise resources if necessary Dev access from anywhere SharePoint Dev/Test as a Service We provide your SharePoint dev and test infrastructure as a monthly service. As part of this service, we will set the environment up, and configure a Visual Studio Online repository for you thereby providing a safe and dependable facility for source control and development task tracking. Visual Studio Online brings together Visual Studio, Team Foundation Server, and Microsoft Azure into an easy-toconsume cloud-hosted solution for application life-cycle management. Hosted TFS solution Elastic Build Service Release Management Application Insights No infrastructure overhead, pay-as-you-use services, available anywhere, connected IDE SharePoint Dev/Test Offerings scale to your business needs: 1. Smaller organizations with less intensive need small development team and intermittent development projects 2. Medium organisation fair but not full time need small development team, fairly intermittent development projects 3. Medium organisation with fair but active needs medium development team with fairly constant development projects. Additional Value-Add Services Solution Development Development of any solutions or applications for new projects where the effort exceeds the available SLA hours Solution Support Provision of support services surrounding the environment.

8 Sharepoint Online Microsoft Office 365 SharePoint Online delivers the powerful features of SharePoint without the associated overhead of managing the infrastructure on your own. You can purchase SharePoint in the cloud as a standalone offering or as part of an Office 365 suite. Cross device availability Easily access and interact with your SharePoint newsfeed wherever you go, using the SP mobile apps available across various devices Easy to manage Set up virtually in no time! The powerful admin console allows your organization to easily manage capabilities, policies, and security for all the content and features within SharePoint. Automated maintenance of the servers ensures that you are always up to date with the latest features with minimal downtime. Enterprise grade reliability and standards Safeguard your data by hosting it in geographically distributed datacenters with premier disaster recovery capabilities and a team of experts monitoring the servers around the clock. EOH Microsoft-Cloud Consulting and Enterprise Content Solutions teams are best positioned to assist you in moving your SharePoint environment online. SharePoint was designed around the understanding that business is about people, processes and technology. Based on this principle and the capability of Microsoft technologies EOH is best positioned to increase productivity and efficiency, establish a culture of information sharing and collaboration, optimize business processes, reduce risk in terms of regulatory compliance, information theft and audit findings, consolidate information assets, enable Management Information and Business Intelligence capabilities and augment a flexible platform which forms the basis for Smart Business Application development in a scalable, reliable and integrated manner. Contact us today and learn how our Enterprise Content Management team can assist you in getting the most out of your document management solution NIC PIETERSE T C E nic.pieterse@eoh.co.za