Information Governance and RIM Explained

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1 Infrmatin Gvernance and RIM Explained Interactive Panel Discussin Clarifying the Definitins f Infrmatin Gvernance and RIM and hw they wrk tgether Daryl Dwns, CRM David Fleming, CRM, IGP, CIP Hward Ls, CRM, IGP ARMA Utah-Salt Lake Chapter Meeting September 17, 2015

2 Discussin Pints Emergence f IG and the Infrmatin Gvernance Prfessinal and ARMA s Rle David Fleming Cmpnents f Infrmatin Gvernance Hward Ls Real Wrld Applicatin and Challenges Daryl Dwns Questins & Discussin IG & RIM Explained 2

3 Defining Infrmatin Gvernance ARMA: A strategic framewrk cmpsed f standards, prcesses, rles, and metrics that hld rganizatins and individuals accuntable t create, rganize, secure, maintain, use, and dispse f infrmatin in ways that align with and cntribute t the rganizatin's gals. Wikipedia: Set f multi-disciplinary structures, plicies, prcedures, prcesses and cntrls implemented t manage infrmatin at an enterprise level, supprting an rganizatin's immediate and future regulatry, legal, risk, envirnmental and peratinal requirement. Encmpasses mre than traditinal recrds management Incrprates privacy attributes, electrnic discvery requirements, strage ptimizatin, and metadata management. Gartner: The specificatin f decisin rights and an accuntability framewrk t encurage desirable behavir in the valuatin, creatin, strage, use, archival and deletin f infrmatin. It includes the prcesses, rles, standards and metrics that ensure the effective and efficient use f infrmatin in enabling an rganizatin t achieve its gals. IG & RIM Explained 3

4 Defining Infrmatin Gvernance Richard Medina: Infrmatin gvernance is a part f crprate gvernance, and fcuses n managing an rganizatin s infrmatin (cntent) in rder t increase its value and reduce its cst and risk t the rganizatin. Infrmatin Gvernance Initiative: Infrmatin gvernance is the activities and technlgies that rganizatins emply t maximize the value f their infrmatin while minimizing assciated risks and csts. Rbert Smallwd: Security, cntrl, & ptimizatin f infrmatin. Minimizing risks has t d with infrmatin security and cntrl; cntrl f infrmatin helps reduce ptential breaches but als reduces redundant, utdated r trivial (ROT) infrmatin, and therefre csts; and ptimizing infrmatin means leveraging it t gain new value while keeping csts minimized. IG & RIM Explained 4

5 Defining Infrmatin Gvernance IG & RIM Explained 5

6 The IG Prfessinal IG & RIM Explained 6

7 Defining Infrmatin Gvernance Infrmatin Gvernance is definitely NOT a new name fr Recrds & Infrmatin Management, but RIM is a fundatinal and very imprtant element f an Infrmatin Gvernance Strategy and Prgram. Much like the definitin f a Recrd and a Recrds and Infrmatin Management prgram, the Infrmatin Gvernance prgram must be defined at the rganizatinal level. It will nt lk the same fr every rganizatin. Tday s discussin is intended t prvide a cnceptual understanding f IG that equips yu t participate in IG prgram develpment at yur rganizatin in a meaningful way. IG & RIM Explained 7

8 IG prfessinals: The IG Prfessinal Have a strategic view f the rganizatin and deep understanding f its business, financial, and technlgy acumen. Pssess the ability t engage & cllabrate with a variety f stakehlders t ensure all needs fr the rganizatin are met. Understand that infrmatin assets must be gverned in a way that csts nly as much as necessary t achieve the entity's gals while mitigating risk t the desired level. Must cmpetently articulate prblems and prpse viable slutins in terms that create a cmpelling reasn fr the rganizatin t act. Bttm Line: Cst savings and efficiency drive the rganizatin t implement slutins and the benefit f everything we d must quantified in mnetary terms and in relatinship t missin and gals. We must implement tls and prcesses that effectively address cmpliance and risk bjectives and als achieve quantifiable and verifiable cst and efficiency benefits. D yu knw yur rganizatin's missin? Hw d yu supprt the rganizatin s effrts t fulfill that missin? IG & RIM Explained 8

9 The Rle f ARMA Internatinal Our visin: ARMA Internatinal is a leader in infrmatin gvernance because we are the authrity n recrds and infrmatin management (RIM). RIM is bradly recgnized as the fundatin f infrmatin gvernance. With this shift, we affirm ur lng-held cmmitment t the aims and utcmes f the recrds and infrmatin management prfessin and establish ur gal t be a strategic thught leader in infrmatin gvernance. Our cre purpse: T prmte principles and practices that 1) result in rganizatins understanding that their success relies n the effective management and gvernance f infrmatin and 2) create career and prfessinal develpment pprtunities in RIM and infrmatin gvernance. Our missin statement: T prvide infrmatin prfessinals the resurces, tls, and training they need t effectively manage recrds and infrmatin within an established infrmatin gvernance framewrk. IG & RIM Explained 9

10 Cmpnents f Infrmatin Gvernance Hward Ls IG & RIM Explained 10

11 Real Wrld Applicatin and Challenges Daryl Dwns IG & RIM Explained 11

12 Questins / Discussin Is IG just anther name fr RM? I see traditinal RM cmpanies saying they have IG slutins. What d I d if my rganizatin has nt even heard f IG. Where d I begin? What can a Recrds Manager d t get a seat at the Infrmatin Gvernance r Data Gvernance table? My IT department will nt acknwledge Recrds Management nr wrk with me. Hw d I get my ft in the dr? Which cmpnent f IG is the first place t start, when pushing beynd RM? IG & RIM Explained 12

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