Human Resources/Student Employment

Transcription

1 PepleAdmin Guide: Creating Student Jb Pstings Mdifying Current Student Jb Pstings Repsting Current Student Jb Pstings Reviewing Applicants Mving Applicants thrugh the Wrkflw Human Resurces/Student Emplyment On 12/31/2012, mst jbs were upladed int PepleAdmin as Draft. The first time yu need t mdify r pst an existing student jb, please cntact Student Emplyment with the jb number and ask t have the jb activated. i

2 Table f Cntents Lgging int PepleAdmin... 1 Creating a New Psting... 3 Create New Psting frm Existing Psting... 3 Create New Psting frm Psitin Type... 5 Mdifying Current Jb Pstings... 7 Psitin Infrmatin... 8 Jb Psting Infrmatin Tab Jb Duties Tab Applicant Dcuments Recruitment Plan Example Student Applicatin Psting Specific Questins Guest User Reference Letter Requests Summary Tab Repsting a Current Jb Psting Internal/Invitatin Only Psting Reviewing Applicants Adding Clumns t View Mre Applicant Infrmatin Exprting Results t Excel Mving Applicants thrugh the Wrkflw Interviewed/Nt Hired Nt Interviewed/Nt Hired Finalist Selected Hiring Selected Applicant Cding Cheat Sheet Applicant Hired! Wrk Study Rehires New Emplyee Paperwrk Reminders **T navigate this guide press Ctrl + left click in the table f cntents t g directly t desired sectin.** ii

3 Lgging int PepleAdmin G t and click n MyCWU in the tp right crner Lgin with yur CWU username and passwrd On the right side f the screen under Applicatins there will be a link t PepleAdmin. If the link is nt available (ie if MyCWU is dwn) yu can g t This will take yu directly t PepleAdmin Ensure yu are in Applicant Tracking ; Tp right crner f the page in the blue banner Ensure yu are viewing as Department Apprver Right-hand side f the screen belw the blue banner and next t yur name If necessary, use drp-dwn menu t select Department Apprver; click the refresh buttn t the right If nt already there, click n Hme tab; this will bring up a list f jbs in yur inbx 1

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5 Creating a New Psting Frm Psting tab, select Track 2 Click n range Create New Psting buttn in tp right crner Create New Psting frm Existing Psting Select Create frm Psting if yu want t use an existing psting as a template t create a new ne. This will fill in mst relevant infrmatin frm previus psting Enter the jb psting infrmatin in the search field t find the psting yu want t use as a template. Be sure that the jb psting yu are ging t use fr yur template has the same Organizatinal Unit (Divisin), AA and Department as the new psting yu are wrking n. 3

6 Click Create Psting frm this Psting. Prceed t change/update any fields that are different with the new psting that yu are creating. 4

7 Create New Psting frm Psitin Type Select Track 2 frm the Pstings Tab Select the range Create new Psting tab t the right Select Create frm Psitin Type At the New Psting page Add Jb Title; if applicable add - Wrk Study Only as part f the title 5

8 Divisin, Appinting Authrity and Department shuld already be selected. (If yu are Department Apprver fr mre than ne Department, select the crrect department.) Check Accept nline applicatins? Scrll dwn and check Student Applicatin. Click Create New Psting (range buttn at bttm right f mnitr) Create New Psting will bring up a page that allws yu t enter and/r edit infrmatin Frm here fllw the steps belw fr Mdifying Current Jb Pstings thrugh Summary (Pages 7-26) t cmplete yur new psting. 6

9 Mdifying Current Jb Pstings Ensure yu are in Applicant Tracking ; Tp right crner f the page in the blue banner Ensure yu are viewing as Department Apprver Right-hand side f the screen belw the blue banner and next t yur name If necessary, use drp-dwn menu t select Department Apprver; click the refresh buttn t the right Select Track 2 frm the Pstings Tab Search r Click n the name f the jb Select the Edit buttn This will bring up a page that allws yu t enter and/r edit infrmatin Ntice that there are 10 tabs t the left (see belw) Each tab is addressed belw in its wn area 7

10 Psitin Infrmatin this is the screen that cmes up first Jb Title if applicable add - Wrk Study Only as part f the title (This is the title the student sees) Add Wrking Title Psitin Number will always be fr student emplyees Jb Categry Student Psitin Type- Student On-campus Faculty Discipline NA Applicable Centers/Sites Chse lcatin that applies t psitin Appintment Temprary Pay Grup STU Skip Cycle f Appintment and If cyclic... 8

11 Add Hurs Wrked Per Week and Wrk Schedule and Hurs Skip FTE f Psitin, FLSA and Labr Cde Jb Summary Insert (Purpse) Add ne r tw sentences abut the purpse r reasn fr this jb Access t Credit Card This is nt referring t Cnnectin Cards Prbably N but depends n jb Will the jb require the student t write dwn custmers credit card numbers either ver the phne r in persn? This des nt include custmers swiping their cards thrugh a reader. Required Qualificatins The skills that applicants shuld have prir t the jb Insert (Skills) (Say: Ability t r experience with ) Make int bullets by adding an asterisk (*) and space in frnt f bullet Required statement fr all student jb pstings: Must be eligible fr student emplyment in the quarter in which yu apply t wrk. Preferred Qualificatins any qualificatin statements which indicate it wuld be a plus if r Preference given t students wh Wrking Cnditins Nt a required field Culd include statements abut having t wrk utside in inclement weather; wrking arund small children wh frequently have clds. When adding a statement regarding lifting heavy bjects, etc., please use wrding that des nt discriminate, such as, ability t ensure delivery and strage f packages f up t 50-punds t varius ffices 9

12 n campus. Special Cnditins f Emplyment Required statement fr all jb descriptins and/r pstings: Prir t emplyment, final candidate(s) will be required t submit t a backgrund check. All infrmatin btained thrugh backgrund investigatins will be strictly cnfidential and revealed nly t thse required t have access. (Yu can cpy and paste this statement frm prir jb pstings) Add ther cnditins as necessary. Fr example: Add Supervisr s Name Student must be live in assigned Residence Hall Student must pssess a fd handler s permit within three weeks f accepting this jb If a specific name is nt applicable, add supervisr s title Fr example, n-duty fd service supervisr Jb Descriptin Number New psitins will require a new Jb Descriptin Number. Yu can request this by ging t the student emplyment website and cmpleting the New Jb Number Request Frm > Emplyer Resurces > Psting On-Campus Jbs > New Jb Number Request Frm. Click Next t g t Jb Psting Infrmatin tab 10

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14 Jb Psting Infrmatin Tab Add Desired Start Date and Clsing Date, if applicable Jb psting will nt be available nline after the psted clsing date Skip Psting Date Check Open until Filled nly if yu d nt have a Clsing Date (Yu can t select Open till Filled and have a specified clsing date. On the clsing date the jb bard is remved frm the web, pen until filled will keep the jb up until yu request that it be remved.) Add Screening Date, if applicable. (If yu will be screening applicants as they cme in and may make a selectin at any time, d nt select) Skip Temp/Grant/Prject Begin (and End) Date fields Pay Fields Skip Wage Scale Salary Range Advertised Salary Range: Enter the pay (range r actual dllar amunt) that yu are paying This psitin is pen nly t current emplyees f CWU as defined by the prmtinal plicy is N Either Clsing Date OR Open Until Filled NOT BOTH! Skip the Pass/Fail Messages and all Search Cmmittee fields Quick Link n actin required; nce this jb is psted n-line, the Quick Link will be useful t send t students r pst n yur web site s students can find ut abut the details f the jb 12

15 Select Next t g the Jb Duties tab 13

16 Jb Duties Tab Insert (Essential Functins) Must have at least ne Jb Duty Click Next t g t Applicant Dcuments 14

17 Applicant Dcuments Here yu ll see a list f dcuments yu can request frm the applicant. Yu can click and drag the dcuments int the rder yu want them. Yu can chse whether yu want the dcuments t be required, ptinal, r nt used. If nt used is selected the dcument will nt be requested frm the applicant. If required is chsen the applicant will have t attach that specific dcument befre they submit their applicatin. If ptinal is chsen the applicant is able t attach the dcument but may chse nt t attach it. Click Next t g t Recruitment Plan 15

18 Recruitment Plan Skip first seven fields (Eligible Applicants, External Advertising Area, If ther, please specify, Internal Advertising Area, Types f Resurces Used, If Other, please specify, Special Effrts Addressing Affirmative Actin Gals) First field used will be Additinal Infrmatin fr Applicants Additinal Infrmatin fr Applicants Insert (Educatinal Benefits) Add ne r tw sentences abut what benefits the student will receive in this psitin This shuld be what the student will learn and d n the jb s they can add it t their resume Add ther infrmatin students need t knw. Fr example: Applicatin Instructins Mandatry infrmatinal sessins Creating a pl nw but the jb wn t start until Fall Creating a pl f tutrs fr varius classes. Wrk schedule will depend upn the students t be tutred and in which classes. Tutrs are nt guaranteed wrk in any specific wrk week r pay perid Tell us hw yu want students t apply fr this jb and the dcuments required. Make sure t insert the cntact infrmatin fr the psitin Fr example: T apply fr this psitin, yu must cmplete the n-line applicatin and attach: Cver letter; 16

19 Special Offline Instructins Resume; and References Fr questins, please cntact Tim Jnes at This field is fr any specific instructins yu require fr the applicant that differ frm the requirements f HR. Department Link (sample) Be very aware f syntax and spacing <a href=" department web address" target="_blank"> Yur Department Name</a> Example: <a href=" target="_blank"> Student Emplyment</a> Click Next t g t Psting Specific Questins 17

20 Example Student Applicatin Applicatin: Jane De Psting number: NP Psting: Tutr (Onging Pl f Applicants) (Track 2) Frm: Student Applicatin Submitted: March 05, 2014 at 10:26 PM (cnfirmatin number: CN ) Vluntary Demgraphic Data Vluntary Demgraphic Data Race/Ethnicity - Are yu f Spanish/Hispanic rigin? What race d yu cnsider yurself t be? U.S. Veteran Status Sex Birthdate Disabling Cnditin N Asian Nt a Veteran Female XX/XX/19XX N Persnal Infrmatin Cntact Infrmatin First Name Jane Middle Name Last Name De List names under which yu have been emplyed ther than indicated abve. CWU Student ID Number PO Bx Street Address 400 E University Way Apartment Number City State Ellensburg WA Zip Cde Lcal / Cell Phne 509 XXX XXX Permanent / Hme Phne CWU Address se@cwu.edu 18

21 Have yu ever wrked fr Central Washingtn University as a student Emplyee? N If yes, indicate dates f emplyment, department and psitin title, supervisrs name D yu have any relatives wrking at Central Washingtn University? N If yes, indicate name(s) and relatinship f relative Have yu been ntified by the CWU Financial Aid Office that yu are eligible fr wrk study emplyment? Yes Educatinal Institutins Educatinal Institutins Name f Schl City State Majr Central Washingtn University Ellensburg WA Business Minr GPA 3.4 Did yu graduate? Class Standing Type f Degree N Junir Bachelr's Degree If break in schl when was the last date attended (leave blank if still attending) What are yur career interests? Medicine Name f Schl City State Cmmunity Cllege City WA Majr Minr GPA

22 Did yu graduate? Yes Class Standing Type f Degree If break in schl when was the last date attended (leave blank if still attending) Assciate Degree June 10, 2013 What are yur careeer interests? Name f Schl City State High Schl City WA Majr Minr GPA 3.5 Did yu graduate? Yes Class Standing Type f Degree If break in schl when was the last date attended (leave blank if still attending) What are yur careeer interests? Emplyment Experience Emplyment Experience Emplyer Name Type f Organizatin City State Central Washingtn University Ellensburg WA Begin Date 01/15/2014 End Date Jb Title Hurs Wrked per Week 10 Summary f Jb Duties Frnt desk attendee - check in patients, cunseling clients, answer phne calls, wrk with patient charts, filing, etc. Mstly ffice wrk Supervisr Name 20

23 Supervisr's Phne # Supervisr Title Reasn fr Leaving Nt leaving current jb - wuld like t wrk tw jbs. May we cntact this emplyer? D yu wish t be infrmed befre yur emplyer is cntacted fr a reference? Veteran's Preference Veteran's Preference Have yu been discharged frm the military? Discharge date D yu wish t claim veteran's preference? Are yu receiving Veteran's retirement r disability benefits? Psting Specific Questins Required fields are indicated with an asterisk (*). 1. *Please help us determine where ur advertising effrts are mst effective. Hw did yu find ut abut this jb pening? [X] 1. CWU emplyment site [ ] 2. Other nline jb site [ ] 3. Newspaper (including n-line versin) [ ] 4. Trade/Prfessinal jurnal (including n-line versin) [ ] 5. Persnal referral (friend, family, cmmunity, etc.) [ ] 6. CWU Facebk/Other Scial Media [ ] 7. Other [ ] 8. N Answer 2. *Please select the specific newspaper, ther nline jb site, r trade/prfessinal jurnal where yu viewed the advertisement, if applicable. [ ] 1. Daily Recrd [ ] 2. Yakima Herald [ ] 3. WrkSurce Washingtn [ ] 4. HigherEdJbs.cm 21

24 [ ] 5. The Chrnicle f Higher Educatin [X] 6. N/A [ ] 7. N Answer 3. If yu chse "n/a" t the previus questin, please indicate where yu viewed the advertisement fr this jb pening. Viewed the jb n CWU website. Applicant Dcuments Required Dcuments Kind Name Cnversin Status Resume Resume :47:53 PDF cmplete Kind Name Cnversin Status Letter f Applicatin Letter f Applicatin :22:05 PDF cmplete References References :48:48 PDF cmplete Optinal Dcuments N ptinal dcuments added. Certificatin I certify that all statements made n this applicatin and the infrmatin cntained in all ther dcuments I have submitted in supprt f my applicatin are true and cmplete t the best f my knwledge. I understand that Central Washingtn University may verify the infrmatin I have furnished. I understand and agree that any misrepresentatin, missin, r falsificatin f infrmatin prvided cnstitutes grunds fr immediate dismissal and may disqualify me fr emplyment at Central Washingtn University. Shuld I be invited fr an n-campus interview, I authrize CWU t make public and disclse my name and applicatin materials (with persnal infrmatin, such as hme address, telephne number and scial security number, redacted), fr purpses f departmental review r public interview frum. I authrize Central Washingtn University t make inquiries regarding my educatin, wrk experience, references, credit and criminal histry. I understand that any jb ffer r subsequent emplyment may be cnditined n the University's receipt f a satisfactry backgrund inquiry. I agree t cperate in such inquiry and understand that prviding misleading infrmatin may result in disqualificatin and/r terminatin. By electrnically submitting this applicatin, I certify that I have read and agree with these statements and cnditins. By electrnically submitting this applicatin, I agree t these cnditins. In rder fr yur applicatin t be reviewed fr this psitin, please answer the supplemental questins and check the certify statement abve. [X] I certify that I have read and agree with these statements. JD Please enter yur initials t verify yur identity. Submitted n March 05, 2014 at 10:26 PM by Jane De 22

25 Psting Specific Questins Here yu can add specific questins yu d like the applicant t answer if it is nt already in the applicatin frm abve Click Add a questin t chse frm a list f predetermined questins Search Keywrds t find questins that might already be created Check the bx f the questin yu want t add and hit the submit buttn at the bttm f the page If yu can t find the questin yu want yu may als add a new questin by clicking Add a new ne abve the cancel buttn. 23

26 Chse whether yu want the questin t be pen-ended r have a chice f answers that yu predetermine fr them. The Psitin clumn allws yu t place the questins in the rder yu want them t be read By checking the Required bx next t a questin the applicant will be frced t answer the questin befre submitting the applicatin. If this bx is left unchecked the questin will be ptinal. Click Save then click Next t g t Guest User 24

27 Guest User On this tab yu can give access t emplyees wh need t be invlved with the evaluatin and hiring f applicants. Select Create Guest User Accunt and yu will be redirected t anther page. The guest username and passwrd will autmatically ppulate. If yu want t create a different passwrd enter it in the Passwrd bx. Enter the addresses f the emplyees yu d like t receive the guest user lg in infrmatin & be sure t click Update Guest User Recipient List. The users will be ntified via f the lgin infrmatin. Click Save at the bttm f the screen. 25

28 Reference Letter Requests If yu want t receive reference letters fr the applicants select Yes next t Accept Applicant references fr this psitin? Yu will als need t select hw many references yu will require. Enter the desired number in the sectin next t Minimum number f reference. The maximum number f references is an ptinal field. The cutff date is als ptinal but is generally the same date as the screening date fr the psitin. Under Special instructins fr reference prvider insert infrmatin yu want the reference prvider t knw. This may include things yu d like them t speak abut in their letter. The reference prvider will receive an with a link t a website where they can prvide the reference. Click next t g t the Summary Tab 26

29 Summary Tab Click Summary frm the bttm f the left-hand clumn Select the Starred link in tp-right hand clumn See Hw Psting Lks t Applicant Click n Department Link t check that yur syntax was crrect and yur department web page pens If link des nt wrk crrectly: G back (Use Back buttn r right-click) Select Edit Select Recruitment Plan tab frm left-hand menu Verify syntax and spacing in Department Link field 27

30 If link des wrks crrectly: G back (Use Back buttn r right-click) Click n range Take Actin n Psting tab Select Send t Student Emplyment Specialist Add cmment. Fr example: Currently in need f student applicants; pst n the student n-campus jb bard Updating jb descriptin nly; d nt pst n student jb bard 28

31 Repsting a Current Jb Psting When yu want t pst a previus jb, but dn t want t make any changes t the existing psting In PepleAdmin g t Track 2 psitins Use the search bar t find the jb yu wuld like t view Click the psting that yu want t repst Hver ver Take Actin n Psting Click Send t Student Emplyment Specialist Add cmment. Fr example: Currently in need f student applicants; pst n the student n-campus jb bard Updating jb descriptin nly; d nt pst n student jb bard The Student Emplyment Specialist will review the psting and mve it t psted 29

32 Internal/Invitatin Only Psting When yu already knw wh yu want t hire This allws yu t send the psting t the student(s) yu wish t hire s nly they can apply Please let Kathy Jhnsn knw if yu want this type f psting right away Reviewing Applicants In PepleAdmin g t Track 2 psitins Use the search bar t find the jb yu wuld like t view Click n the Applicants tab t view all applicants Yu can click the bx next t Last name t select all applicants listed. Or t select specific applicants click n the checkbx t the left f their names. 30

33 T dwnlad PDFs f the applicatins select either all f the applicants r a specific applicant Click Actins and then Dwnlad Applicatins as PDF Adding Clumns t View Mre Applicant Infrmatin Yu can als review the applicants by their answers frm their applicatin such as experience, qualificatins, psting specific questins, addresses, etc. T d this yu will want t Add Clumn First click Mre search ptins Yu will see the Add Clumn drp dwn menu where yu can chse what type f infrmatin frm the applicatins yu want. (Ex. address) 31

34 Click the clumn yu want t add and wait fr the page t relad When the page relads the clumn that yu added will appear befre (Actins) Exprting Results t Excel T exprt t Excel click Actins then Exprt Results Yu can als dwnlad the applicants answers t the screening questins int an Excel frmat by selecting the applicants yu want, selecting actins and then Dwnlad Screen Questin Answers in the drp dwn menu. 32

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36 Mving Applicants thrugh the Wrkflw Click n the Applicants tab t view all applicant Click Mre search ptins Select the Wrkflw State and then click Search ***Nte: Yu can nly mve multiple peple at the same time if yu are mving them FROM the same wrkflw state (ie under review by department apprver) even if yu are mving them t different wrkflw states*** Yu can click the bx next t Last name t select all applicants listed. Or t select specific applicants click n the checkbx t the left f their names. 34

37 Click the Actins buttn t the right f the applicants names. In the drp dwn menu select Mve in Wrkflw Yu can make the same change fr all selected individuals by chsing the wrkflw state next t Change fr all applicants T chse different states fr each applicant chse the wrkflw state next t each f their names. Fr sme wrkflw states yu will have t select a reasn. 35

38 Status f Applicant Wrkflw State Selected Applicants wh d nt meet minimum qualificatins > Nt Interviewed Nt Hired (Will receive aut ) Applicants selected fr a campus interview but nt hired > Interviewed/Nt Hired-N (Applicants dn t receive autmatic . Yu will need t ntify them) Finalist Selected > Finalist - Send t HR Interviewed/Nt Hired If yu interview the applicant but are nt interested in hiring them yu wuld select Interviewed Nt Hired. Yu will need t ntify the applicant that they did nt receive the psitin. They will nt be autmatically ntified. 36

39 Nt Interviewed/Nt Hired If yu are nt interested in interviewing r hiring an applicant select Nt Interviewed-Nt Hired Selecting multiple applicants and chsing the same actin fr all applicants is ften helpful in this stage. This will autmatically generate an that will be sent t the applicant letting them knw that they were nt chsen fr the psitin. Finalist Selected T start the hiring prcess fr yur selected applicant select Finalist Send t Human Resurces Once HR has reviewed the finalist they will initiate a backgrund check fr the applicant. After the backgrund check is cmplete, HR will change the status f the applicant t Apprved t Make Offer. This eliminates the need fr the intent t hire frm! Hiring Selected Applicant HR will send an t the department apprver frm humanres@cwu.edu with the subject Apprved t Make Offer. It cntains instructins t finish hiring the applicant ***This is ntificatin that the Backgrund Check is cmplete*** 37

40 When yu get this lgin t PepleAdmin In the Pstings tab at the tp f the page, select Track 2 and find yur psting. Select View Applicants frm the Actins buttn t the right f the psitin name. View the Finalist s applicatin by clicking their name. If the applicant Declined the emplyment ffer: Hver ver Take Actin n Jb Applicatin and select Interviewed Nt Hired r Nt Interviewed Nt Hired (t the right and include apprpriate ratinale). If the applicant Accepted the emplyment ffer: Select Start Hire Prcessing belw the "Take Actin n Jb Applicatin tab. Click Start Hire Prcessing t take yu t the Hire Prcessing Frm Cmplete all fields marked by a red arrw n the hire prcessing frm belw. Hire Date Must be a day that HR is pen (M-F) and must be dated 2 days in the future frm when yu fill ut the frm End Date summer is 9/15 and academic is 6/15 Psitin Number all students will have Time Keep Lcatin - NO ZEROS in frnt f the number Jb cde S####A, see Jb Cde Cheat Sheet fr the 4 numbers t fill in 38

41 Supervisr Name First and Last name f supervisr Supervisr Psitin Number Number f psitin NOT Emplyee ID# (NO ZEROS in frnt f the number) FTE f Psitin - DO NOT USE Salary - DO NOT USE Semi Mnthly Salary DO NOT USE Earn Cde 331 fr All regular student emplyees (See cding cheat sheet fr all ther psitins) Prject ID Yur budget number Operating Unit - (See cding cheat sheet) Hire Date **If the psitin yu are hiring fr is being paid ut f multiple budgets yu can nly enter the primary budget number in the Prject ID field n the Hire Prcessing Frm. Yu MUST cmplete an uplad spreadsheet fr the psitin with separate lines fr each secndary budget number. Fr each line n the spreadsheet add a B, C, D, etc. after the jb cde t differentiate between budgets. Please cntact Kathy Jhnsn x.2072 if yu have any questins.** If yu have entered all infrmatin crrectly click Next. 39

42 Cding Cheat Sheet These cdes will help yu fill ut the hire prcessing frm abve. HIRE DATE END DATE POSITION NUMBER DEPT # & NAME TIME KEEP LOCATION JOB CODE SUPERVISOR POSITION NUMBER SUPERVISOR NAME PAY GROUP PepleAdmin Titles First day f wrk Last day f wrk (shuld default) 5 digit department number and its name Time keep lcatin (remve any zers in frnt) S####A (see the Jb Cdes Cheat Sheet) Psitin Number NOT ID Number - Call 1202 if yu need this lked up STU - Student (shuld default) 9.47 is minimum wage (n dllar signs, please HOURLY RATE type the actual amunt in numbers) EARN CODE 331 fr regular students (see chart belw) DEPT # 5 digit department number PROJECT ID Budget number OPERATING UNIT Operating Unit (see chart belw) Anything else n the frm that is nt mentined abve, leave blank. Cdes fr PepleAdmin / Spreadsheet Psitin Earn Cde Descriptin Number Jb Cde 331 Regular Student See the Jb Cdes Cheat Sheet 27 State Wrk Study (SWS) Federal Wrk Study (FWS) SWS Cmmunity Service Special Prject SWS Math and Science HD Prject Resident Assistants/Apartment Managers AUAP Graduate Assistant Operating Cdes: Cde Descriptin Cde Descriptin Cde Descriptin 0 Campus Wide 4 Mses Lake E Everett 1 Ellensburg 5 Pierce Cunty 2 Des Mines 6 Wenatchee 3 Lynnwd 7 Yakima 40

43 Applicant Hired! After yu fill ut the Hire Prcessing Frm: Hver ver Take Actin n Hire Prcessing and select Send t HR Cnsultant Human Resurces will mve the applicant t Hired after they check fr errrs n the hire prcess frms. If there are errrs, HR will send the hire prcess frm back t the department apprver with ntes abut what t fix. HR will uplad the jb up t ne week befre their hire date. Wrk Study When hiring a student yu must prcess them in tw ways. Their regular jb will be prcessed thrugh PepleAdmin. Their Wrk Study jb needs t be sent in n an uplad spreadsheet t finaid@cwu.edu. Rehires Rehires fr yur department will cntinue t be upladed via the uplad spreadsheet. Please see the student emplyment website fr instructins n hw t prcess student rehires. New Emplyee Paperwrk The new emplyee will receive an frm se@cwu.edu with the subject Welcme t Student Emplyment requesting them t cmplete a federal I-9 frm Online by the first day f wrk. This is generated after the jb is entered; it culd take up t 48 hurs. They will then cme int Human Resurces in Builln Rm 140 t verify their I-9 with acceptable frms f identificatin by the third day f wrk. A list f acceptable types f ID will be prvided in the they receive requesting they cmplete the I-9. ***Sectin ne f the I-9 must be cmpleted nline n the hire date and verified by the third day f emplyment r the jb will be terminated. *** 41

44 Reminders The PepleAdmin (PA) passwrd is nt tied t yur Nvell accunt. S, when yu change yur Nvell passwrd, it des nt autmatically change yur PepleAdmin passwrd. If yu want t keep them the same yu must manually change yur PA passwrd. The Shrtcuts links n the frnt page are fr HR Use nly; d nt use them Use specific headings in certain sectins Jb Summary = (Purpse) Required Qualificatins = (Skills) Additinal Infrmatin fr Applicants = (Educatinal Benefits) Jb Duties = (Essential Functins) Several tabs in the left-hand clumn are nt applicable and these instructins d nt address at all Search Cmmittee Members Ranking Criteria Spell Checker capability is a functin f yur brwser Lng-text fields Frequently brwsers have an ptin t check spelling as yu type If nt, check the ptins/settings fr yur specific brwser Shrt-text fields if yur brwser allws fr spell checking in shrt-text fields, yu may have t rightclick and select Check Spelling Watch fr the Green r Red banners acrss the tp Green = everything is kay; desired actin was successfully cmpleted Red = there is an issue; smething needs t be crrected When a jb is psted n the Jbs Psting page, the jb title will reflect whatever is in the Jb Title field; nt the Wrking Title field Use can use the back arrw t g back t the previus screen. It wn t save the data n yur current page thugh! Student Jb Descriptins/Pstings Numbers are nt unique t each student. Yu may hire multiple students using just ne Jb Number. When a jb is psted n-line, students see the Jb Title nt the Wrking Title. Be sure t indicate - Wrk Study Only if applicable. If Wrk Study is preferred, indicate in Preferred Qualificatins field. Once a jb is psted, it cannt be edited r remved frm the web by the Department Apprver. If yu need t edit the jb while it is psted r when yu are ready t remve it frm the Jbs page, please ntify the HR Student Emplyment staff at (509) r se@cwu.edu. 42