INNORAIL 2015 2 nd International Conference on Railway Infrastructure and Innovation in Europe Budapest, 14 16 October 2015 CALL FOR EXHIBITION AND ADVERTISEMENT www.innorail2015.hu Organized by: Innorail Kiadó és Konferencia Kft. (Innorail Publishing and Conference Ltd.)
INNORAIL 2015 Dear Partner, The first InnoRail Budapest conference was held in the Budapest Congress Centre on 28-30 October 2013. The conference was called into being by Hungarian professionals committed to rail transport with the objective of thinking together about the present of rail transport in order to foster its future development. A total of 303 participants from 18 countries, were present at the first conference. Excellent speakers - 14 from Hungary and 32 from other countries - have offered presentations and contributed to the creation of a level of quality unknown in Hungary before. In summary, we can state that this tradition-creating event achieved its objective and created a veritable forum for an exchange of views between different professional fields of railway infrastructure, for the discussion of practical issues and for presenting novel innovative developments, tools and methods. We are hereby inviting you to participate in InnoRail 2015, the second conference of the Budapest series to be organized in 2015. Infrastructure operators from Hungary and abroad, industrial partners, designers, researchers and theoretical and practical experts are all most welcome to the conference. The location of the Hungarian capital offers an excellent opportunity for making Budapest a meeting point of railway professionals arriving from all parts of Europe where they can receive the most topical pieces of information shared by outstanding international and Hungarian experts. We are inviting speakers and participants from numerous countries of Europe but, naturally, visitors from other parts of the world are welcome too. During InnoRail 2015, you can meet experts of strategic importance to you and your company, build new contacts among decision makers, designers, contractors, suppliers and scientists, widen the scope of your partners and deepen your relations with existing ones. As sponsor, we offer you numerous opportunities to reach out to a wide target audience. This is the forum where, besides being enriched by valuable pieces of information at professional presentations and having an opportunity to widen your international network of contacts, you can also introduce yourself to the profession in a first class environment, assess demand for your services or products and receive outstanding media attention. Such a large scale event offers outstanding openings for strengthening your reputation, building the image of your company and your products, and also serves as an excellent reference. Gain an advantage from the offers of various conference sponsor packages where everyone can find the most adequate. The sooner you decide the longer you are going to be part of the communication of InnoRail 2015 (website, circulars, newsletters, invitations, press releases, etc.) Parallel to the three days innovative conference, an 800m 2 exhibition will also be organized at the conference venue, thus elevating the professional standing of the event. The goal of the exhibition is to offer opportunities to exhibitors for introducing themselves and establishing contacts and to offer participants a useful pastime for periods without a scientific or social program. When compiling the conference program, besides professional presentations, special attention was paid to breaks when dialogue can be established between visitors and exhibitors and informal professional discourses can be initiated. Do make use of the opportunity for targeted communication! Ágnes Balla Conference Organizer
INNORAIL 2015 Exhibition Information Exhibition stands will be located in the vicinity of the lecture halls at the conference venue. In order to ensure maximum interaction with conference delegates, the organisers plan to have coffee break spots between the stands in the traffic zone. The exhibition halls will offer a flexible stand concept either for your own stand (space only) or you can reserve a fully equipped solution (stands available from 6 to 18 m 2 ). InnoRail2013 graded sponsors will have priority selection of stand space depending on availability, otherwise first come first basis applies. A free wifi zone will be located within the exhibition area near the lecture halls to serve all delegates and exhibitors. Package 1 The exhibition fee for Package 1 includes: Size and fees for space only-package 1 6 m 2 (3 x 2) EUR 920 + VAT 9 m 2 (3 x 3) EUR 1 180 + VAT 12 m 2 (4 x 3 or 6 x2) EUR 1 380 + VAT 18 m 2 (6 x 3 or 9 x 2) EUR 1 700 + VAT net stand area, editorial entry in the final programme without logo entry to the InnoRail 2015 webpage coffee breaks for exhibitors venue security during opening hours and night shift cleaning of stand surface area 1 free exhibitor pass per 6 or 9 m 2 stand or 2 free exhibitor passes for 12 and 18 m 2 stand Package 2 The exhibition fee for Package 2 includes: Size and fees for full service stand-package 2 6 m 2 (3 x 2) EUR 1 150 + VAT 9 m 2 (3 x 3) EUR 1 550 + VAT 12 m 2 (4 x 3 or 6 x2) EUR 1 840 + VAT 18 m 2 (6 x 3 or 9 x 2) EUR 2 400 + VAT all services described in Package 1 delivery, set up and dismantling of the stand full service stand erected from Octanorm System (250 cm high, with white panels for side and back walls, information desk, interview table, shelf for display, waste paper bin, grey carpeting) company name on fascia (200 cm x 30 cm) lighting system with 1 spot light per 3 m 2 3 sockets for electricity (230 V, 50 Hz, European standard) including energy usage of max 3 kw. Basic stand sizes are 6-9-12-18 m 2. Special requests and high energy consumption should be agreed in advance with the organisers. Extra fittings, furniture list, further options and other details regarding the official times and customs issue will be included in the Exhibition Manual, to be sent to all registered exhibitors. Exhibition packages are priced in EUR and all prices are net of VAT. All exhibitors (regardless of package selection) are kindly requested to register using the attached form.
Advertising Opportunities There are multiple opportunities for advertising at Innorail2015 Budapest The Final Programme DIN B5 format, 600 copies Deadline for advertising: September 10, 2015 Inner full page (full colour)... EUR 750 + VAT Flyer Insert in the congress bag Maximum size: DIN A4 format, about 600 copies, TBD Deadline for advertising: September 10, 2015 Brochures not exceeding 12 pages... EUR 475 + VAT Placement of company logo with link on the website... EUR 950 + VAT Placement of company logo at the conference venue... EUR 950 + VAT Application and General Payment Conditions All exhibitors and advertisers wishing to apply for any of the services listed in this brochure are required to register by submitting the enclosed registration form to Congress Line Ltd. complete with an authorized signature. Exhibition space cannot be occupied unless the full amount is paid before the dates shown below. The organisers of the exhibition retain the right to rearrange the stands in case the overall concept or organisational matters force them to do so. Advertisement will not be printed if the full amount of the advert is not paid before the deadline indicated. Signing and submitting the application form is a binding agreement, provided the exhibition space is available, and considered to be a written commitment that all conditions stated therein are understood and accepted by the applicant. All prices stated therein are net of VAT. Payment should be arranged upon receipt of our pro forma invoice, according to the following terms. Applicants should be aware that in case of exhibition and advertisement the general reversed charge VAT rule is applicable. 100% payment of exhibition fees: July 31, 2015 100% payment of advertisements in the Final Programme: September 17, 2015 Cancellation Policy Application and correspondence Cancellation and changes to your orders must be made in writing to the Congress Secretariat. Refundable amounts and penalties depend on the date of cancellation and are as follows: Before July 31, 2015 80% refunded, 20% retained Before August 31, 2015 50% refunded, 50% retained After September 1, 2015 no refund CongressLine Ltd. H-1065 Budapest, Révay köz 2. Tel: +36-1-4290146, +36-1-3121582 Fax: +36-1-4290147 Kontakt: Bea Golovanova E-mail: golob@congressline.hu
EXHIBITION & ADVERTISEMENT ORDER FORM (Please return this form preferably not later than July 31, 2015) Name of the company:... Mailing address:... Invoice address (if different from above):... Name of the contact person:... Phone:... Fax:... E-mail:... Please, tick the appropriate boxes. Detailed description of the various packages and services can be found in the exhibition kit. Exhibition Size and fees for space only-package 1 Size and fees for full service stand-package 2 6 m 2 (3 x 2)...EUR 920 + VAT 9 m 2 (3 x 3)...EUR 1 180 + VAT 12 m 2 (4 x 3 or 6 x2)...eur 1 380 + VAT 18 m 2 (6 x 3 or 9 x 2)...EUR 1 700 + VAT 6 m 2 (3 x 2)... EUR 1 150 + VAT 9 m 2 (3 x 3)... EUR 1 550 + VAT 12 m 2 (4 x 3 or 6 x2)... EUR 1 840 + VAT 18 m 2 (6 x 3 or 9 x 2)... EUR 2 400 + VAT Advertisement Final Programme Inner full page (full colour)...eur 750 + VAT Flyer Insert in the congress bag...eur 475 + VAT Placement of company logo on the website... EUR 950 + VAT at the conference venue... EUR 950 + VAT
Prices and Payment Conditions All prices stated herein are net of VAT. Payment should be arranged upon receipt of our pro forma invoice, according to the following terms. Applicants should be aware that in case of exhibition and advertisement the general reversed charge VAT rule is applicable. 100% payment of exhibition fees...july 31, 2015 100% payment of advertisements of the Final Programme...September 17, 2015 Cancellation Policy Cancellation and changes to your orders must be made in writing to the Congress Secretariat. Refundable amounts and penalties depend on the date of cancellation and are as follows: Before July 31, 2013... 80% refunded, 20% retained Before August 31, 2013... 50% refunded, 50% retained After September 1, 2013...no refund By signing this application form I hereby declare that I understood and accepted the conditions of participation, payment and cancellation. Date:... Signature:... Please return this form preferably not later than July 31, 2015 Application and correspondence: CongressLine Ltd. H-1065 Budapest, Révay köz 2. Tel: +36-1-4290146, +36-1-3121582 Fax: +36-1-4290147 Kontakt: Bea Golovanova E-mail: golob@congressline.hu