Intermediate for Translators Training Course

Intermediate for Translators Training Course

Learning Objectives How to Effectively process multiple files through projects Automate processes using batch tasks Use project statistics and reports Use the editor more efficiently Verify translated documents automatically Review translated documents 2

Agenda Training Outline Training Presentation Questions & Answers 3

Training Outline

Training Outline Effectively processing multiple documents with projects Creating a new project Specifying general project information (name, due date, language pair) Adding source documents and reference files Adding language resources, i.e. TMs, AutoSuggest Dictionaries, and termbases Automated project file preparation Reading the project statistics General project overview Reading the analyze/pre-translate reports Project files overview Translating pre-translated files Multiple TM lookup global find and replace Changing the segmentation on the fly: splitting and merging segments Display filtering: only showing segments of a particular type Creating an AutoText entry on the fly 5

Training Outline Finalizing the project Updating the TM with all reviewed document content Creating the target files to deliver Merging several files into one Use case for merging documents, i.e. QA check and find/replace operations in a single document rather than in many files Effective repetition handling: AutoPropagate settings Automated quality assurance (QA) What is a QA Check? Configuring QA settings Interactive vs. batch verification 6

Training Outline Ensuring terminological consistency through term verification What is term verification? Configuring the verification options Reviewing files Effectively handling reviews in SDL Trados Studio Opening a translation in review mode Applying and tracking changes Adding comments Signing off on translations Open the file in sign-off mode Filter for all segments with comments and/or changes Accepting changes Rejecting changes 7

Training Presentation

Translation Projects in SDL Trados Studio 2011 Open document vs. New project

Translating Single Files (Open document) BPM One file One target language Default settings Translation/review in one No automated preparation Translate quickly SDLTM SDLTB Open document Translation Save translation DOC/X, PPT/X, XLS/X Open document Add TM, TB, AS Save bilingual SDLXLIFF SDLXLIFF SDLXLIFF Look-up in TM, TB, AS Confirm translations Add comments Preview Spell checking (F7) QA Verification (F8) Terminology verification Save Target as Update TM Mark as complete Remove from list DOC/X, PPT/X, XLS/X A single file project is automatically created (.sdlproj) in the location of your source files. 10

Translation Projects (New project) Multiple files (incl. reference and localizable files) Multiple target languages Automatic preparation Project templates Package workflow Project creation Project preparation Translation Review Review Project finalization Delivery SDL Trados Studio 2011 creates its own project folder structure! Note: You can save the translated documents at any time! 11

Translation Processes Detailed View

Preparing a Translation Project in SDL Trados Studio 2011 Preproduction & file preparation Project creation Project preparation Translation Convert to supported file format Check formatting Hide text Project information Languages Files Source files Reference files Localizable files Merge files Translation Memories Termbases AutoSuggest dictionaries QA settings Convert to translatable format Copy to target languages Analyze Pre-translate Create project TM Apply PerfectMatch Read reports Prepare quote Schedule project Confirm translations Add comments Preview Display filter Spell checking (F7) QA Verification (F8) Terminology verification You might want to pseudo-translate and test your files before starting the translation project. You can use project templates to speed-up the project creation. 14

Merging Files Merge multiple translation documents into one SDLXLIFF Useful when dealing with chunk files Merge different file types Useful when dealing with files with a lot of cross-file repetitions Project creation Project preparation Translation SDLXLIFF Merge files! Faster than opening dozens of single files in the Editor one-by-one. 15

Working with Several Translation Memories During translation you can: Look up entries in several translation memories Copy entries from several translation memories into your translation Use concordance search on several translation memories Select and update several translation memories SDLTM SDLTM SDLTM Translation BPM SDLTB You can create seperate TMs for each customer, department or subject field and use them in combination according to the project requirements. 16

Using Reports and Statistics Confirmation statistics How much content has already been translated Pre-translation statistics How many segments have been automatically pre-translated using the TMs specified File analysis statistics How many fuzzy matches contain the translation memories Information on repetitions etc. Verify files report How many errors have been found Reports and Statistics help you planning and budgeting your translation project. 17

Splitting / Merging Segments Documents are split according to pre-defined segmentation rules Correction is possible in the Editor through the context menu Split segment Right-click on selected segment IDs! Merge segment You cannot merge segments over structural element boundaries e.g. paragraphs! 18

Using AutoPropagate Confirmed translations will automatically be copied to all repeated segments in the same document. Depending on the AutoPropagate settings auto-propagated segments can be automatically confirmed. AutoPropagation works for exact and fuzzy matches. By default already confirmed segments will not be overwritten by AutoPropagate. AutoPropagate helps you to increase consistency in translated documents. Tools > Options > Editor > AutoPropagation 19

Using AutoText Extends the AutoSuggest functionality Words or phrases appearing frequently in your current translation that are not proposed from the AutoSuggest dictionary can be added to an AutoText list. Entries from the AutoText list will be proposed by AutoSuggest if you enter at least 4 characters. ALT+F7 AutoText lists are created per target language. You can add new words and phrases during translation via Tools > Add AutoText Entry. AutoText entries can be imported and exported (.autotxt). Tools > Options > AutoSuggest > AutoText 20

Reviewing and Signing-off Translated Files Using Track Changes New! Review Sign-off Project finalization SDLXLIFF SDLXLIFF Open for review Track changes Approve / reject translations Add comments Preview Display filter Spell checking (F7) QA Verification (F8) Terminology verification Open for sign-off Filter tracked changes Spell checking Filter comments Tag Verification QA Checking Terminology verification Update TMs Update TBs Save translated files Export files View > Toolbars > Display Filter 21

Tracking Changes New! SDLRPX Sign-off Project finalization Review documents with track changes and comments Open for sign-off Display filter > Segments with track changes Accept / reject change Add comments Update TMs Update TBs Save translated files Export files Tracked changes from MS Word can be imported when using the SDLXLIFF converter for MS Word! The display filter can be found under View > Toolbars > Display filter. 22

Tracking Changes 23

Working With Comments SDLRPX Add comments Document Segment Selection Display filter > Segments with comments Edit comments Delete comments The display filter can be found under View > Toolbars > Display filter. Add conventions for using comments to translation guidelines. 24

Verifying Translated Documents Spell checking Hunspell Microsoft Office Document verification Tag verification Interactive verification (Ctrl+Enter) F7 / F8 Segment verification with QA Checker 3.0 Segment verification Inconsistencies Punctuation Numbers Word List Regular Expressions Trademark Check Length verification Exclude Segments Terminology verification Check for forbidden terms Check for non-usage of target term Check for terms without translation in TB Translation Review Batch Tasks > Verify Report Error Warning Note Tools > Options > Verification & Tools > Options > Editor > Spelling QA Checker options can be saved in a QA Checker profile 25

Verifying Terminology EN: Terms are automatically recognized during translation. DE: Terms werden beim Übersetzen erkannt. New! F8 SDLXLIFF Terminology verification EN: term DE: Terminus Status: approved Term Status: forbidden EN: translation FR: traduction EN: automatically DE: automatisch SDLTB Report Note: Missing target term in termbase Warning: Missing target term in translation Error: Forbidden term Tools > Options > Verification > Terminology Verification 26

Additional Information Supported File Types

Supported File Types Office Formats Microsoft Word (2000, XP, 2003, 2007, 2010) Microsoft PowerPoint (XP, 2003, 2007, 2010) Microsoft Excel (2000, XP, 2003, 2007, 2010) OpenOffice Desktop Publishing Formats Adobe FrameMaker (8, 9, 10 MIF files) Adobe InDesign (CS2, CS3, CS4, CS5 INX & IDML files) Adobe InCopy (CS4, CS5 ICML) QuarkXPress (through SDL Trados 2007) Interleaf / QuickSilver (through SDL Trados 2007) PageMaker (through SDL Trados 2007) 28

Supported File Types Software Java Resources DLLs, Executables (through SDL Passolo) Microsoft.NET Resources Mark-up Formats HTML Custom XML XLIFF OASIS DITA, DocBook, and W3C ITS compliant XML SGML (through SDL Trados 2007) 29

Supported File Types Text-only Formats Delimited text files Custom text formats through freely-definable regular expressions filter PDF Bilingual Formats DOC/X (SDL Trados) TTX (SDL Trados) ITD (SDLX) SDLXLIFF For all file formats various settings are available under: Tools > Options > File types 30

Questions? producttraining@sdl.com https://support.sdl.com

How was your SDL Trados Training today? Please fill in the online feedback form to help us to make our training (even) better: http://bit.ly/studio2011

Thank you very much for your attention!

www.sdl.com Copyright 2008-2011 SDL plc. All rights reserved. All company names, brand names, trademarks, service marks, images and logos are the property of their respective owners. This presentation and its content are SDL confidential unless otherwise specified, and may not be copied, used or distributed except as authorised by SDL. Illustrations and concepts copyright 2011 by Loctimize GmbH. All rights reserved. 34