Medworxx Learning Management System Manager Guide. Supplement. Importing SCORM Compliant Learning Items

Transcription

1 Medworxx Learning Management System Manager Guide Supplement Importing SCORM Compliant Learning Items

2 Medworxx Learning Management System Version August 2008, Version Medworxx, Inc. All rights reserved. Medworxx Inc. 121 Richmond Street West, Suite 700 Toronto, Ontario, Canada M5H 2K1 Phone: Fax: Info: info@medworxx.com Tech Support: support@medworxx.com Sales: sales@medworxx.com

3 Table of Contents E-LEARNING LMS REQUIREMENTS...4 SCORM SUPPORT...4 THIRD PARTY COURSE AUTHORING/DEVELOPMENT TOOLS...4 SCORM COMPLIANCE...4 COURSE VERSION CONTROL...4 COURSE NAVIGATION...4 COURSE IMPORTING...4 PUBLISHING LEARNING ITEMS INTO SCORM COMPLIANT ELEARNING...5 PUBLISHING CAPTIVATE COURSES TO SCORM...5 PUBLISHING ARTICULATE COURSES TO SCORM...9 IMPORTING SCORM COURSES INTO THE MEDWORXX LMS...14 IMPORTING MODIFIED SCORM COURSES INTO THE MEDWORXX LMS...17 APPENDICES...19 Appendix A: Glossary of Terms...19 Appendix B: Captivate Publish Options...22 Appendix C: Captivate Quiz Options...24 Appendix D: Captivate Manifest Options...26

4 E-Learning LMS Requirements This section outlines the supported SCORM features provided by the Medworxx LMS. SCORM Support Medworxx will support SCORM 2004 (1.3) and higher. SCORM 1.2 is not supported. Third Party Course Authoring/Development Tools Medworxx has tested and will support the following third party course authoring/development tools: Adobe Captivate 3 Articulate Presenter 5 (with Articulate Quizmaker 2 and Articulate Engage) SCORM Compliance Course publishing/reporting options must adhere to the SCORM 2004 (1.3) standard. Course Version Control Upon import, courses will not be overwritten. If you import the same course twice, two separate courses will be created in the LMS. If you already have learner activity for a course and need to make a simple content modification and re-import, import the new course, then enter the new Start File as the Start File for the old course. This will instruct the old course to point to the new course content. Course Navigation The Medworxx LMS will use the multi-frame LMS course player for courses created directly in the LMS and will use the blank SCORM player for SCORM imported courses. Course Importing The Medworxx LMS will provide importing, delivering and reporting functionality for courses as a whole. At this time, the LMS will not import a course in chunks for re-use in a SCO library. Medworxx is investigating this option as a possible feature enhancement in the next major LMS release. Copyright Medworxx 2008 All Rights Reserved Page 4 of 27

5 Publishing Learning Items into SCORM Compliant elearning This section outlines the process of publishing Captivate and Articulate courses into SCORM compliant elearning packages for subsequent importing into the Medworxx Learning Management System. Publishing Captivate Courses to SCORM When you are ready to publish your Captivate course, it is important to complete the following steps to ensure your files are successfully imported into the Medworxx LMS. Publishing SCORM Flash (SWF) Files: 1. Complete the following steps to publish a Captivate course to a SCORM Flash (.swf) file: a. In Captivate, click the Publish button. Copyright Medworxx 2008 All Rights Reserved Page 5 of 27

6 Note: Please refer to Appendix B for descriptions of the fields in the Publish dialog box. b. Complete the following: i. Enter a Project Title. ii. Choose the location for the published SCORM package (click the Browse button to change the existing path if desired). iii. In Output Options, select Zip Files and Full Screen. iv. In Project Information, click the Preferences button to enter project preferences. Copyright Medworxx 2008 All Rights Reserved Page 6 of 27

7 Note: Please see Appendix C for descriptions of the fields in the Quiz section of the Preferences dialog box. c. Select the Quiz Category and complete the following steps: i. Select the Enable reporting for this project option to track navigation and quiz results. ii. In Learning Management System section, select SCORM (we will look at the Manifest button in the next step d). iii. In Report Pass or Fail section, select Status as defined by report data. iv. Click the Settings button to choose your bookmarking option. If you want the LMS to track a learner s progress so that they may resume where they left off, ensure the Never send resume data is not selected. v. In the Choose Report Data section, select from one of the following options: 1. Quiz results and slide views - to track their navigation (slides viewed) and how they did on their quizz 2. Qiuz results only to track their quiz results only 3. Slide views only to track navigation for courses that do not include a quiz component; a Slide View Completion percent is also required for this option. vi. In Report Score to LMS as section, select Percent. vii. In Reporting Level section, select Interactions and score. viii. Click the OK button Copyright Medworxx 2008 All Rights Reserved Page 7 of 27

8 2. Complete the following fields in the Manifest dialog box: a. Make sure you choose 2004 for the SCORM Version (the Medworxx LMS does not support 1.2). b. Fill in the required Course fields (Identifier, Title, Description and Version). c. You do not have to enter SCO information at this time because the Medworxx LMS does not support management of a SCO library. All SCORM courses are expected to be complete courses, not SCO s that require further assembly in the LMS (this is a feature Medworxx is investigating for the next major LMS release SCO library and assembly management). d. Click the OK button. Note: Please see Appendix D for descriptions of the fields in the Manifest dialog box. A manifest file is used by the LMS to organize and share learning content. 3. Click the Publish button. 4. Once the contents have been published, you will see the following complete status and you can now import your course into the Medworxx LMS. Note: that the file created during the Captivate publish process described above should have been a.zip file with the Project Title name in the folder you entered in the Publish options screen. It is that.zip file you must import into the Medworxx LMS. Copyright Medworxx 2008 All Rights Reserved Page 8 of 27

9 Publishing Articulate Courses to SCORM When you are ready to publish your Articulate course, it is important to complete the following steps to ensure your files are successfully imported into the Medworxx LMS. Publishing SCORM Flash (SWF) Files: 1. Complete the following steps in PowerPoint (Note: Articulate Presenter lets non-technical users create e-learning courses by adding narration and interactivity to a standard PowerPoint file). a. Open your presentation (including scored or unscored quizzes). b. Open the Articulate menu and click the Publish option. Copyright Medworxx 2008 All Rights Reserved Page 9 of 27

10 c. Choose the LMS option from the Publish dialog box. d. Identify the location of the learning item in the folder section. e. Choose the Player template. Copyright Medworxx 2008 All Rights Reserved Page 10 of 27

11 f. Select a Presenter. g. Select SCORM 2004 from the LMS menu. Reporting and Tracking button Copyright Medworxx 2008 All Rights Reserved Page 11 of 27

12 h. Click the Reporting & Tracking button (see prior screenshot) and fill in the LMS Reporting section. Reporting tab i. Fill in the tracking details (click the Tracking tab), making sure to select the Track using quiz results options for courses with built-in quizzes or select the Track using number of slides viewed for courses without quizzes. Then click the OK button. Tracking tab Note: the quiz passing score is automatically entered. Articulate links this information from the Quiz Properties (Quiz Info section). Copyright Medworxx 2008 All Rights Reserved Page 12 of 27

13 j. Select Zip for the Output Option and click the Publish button. k. Articulate will zip up the SCORM 2004 course contents. l. Please make sure to write down the location of the zipped files so that you are able to locate them for the upload into the Medworxx LMS. When Articulate is finished publishing and zipping the contents, it will let you know where the files have been copied to. Copyright Medworxx 2008 All Rights Reserved Page 13 of 27

14 Importing SCORM Courses into the Medworxx LMS Once you have published your Captivate or Articulate course into a SCORM format you will need to complete the following steps to import your course into the Medworxx LMS. Steps to Upload SCORM Courses into the Medworxx LMS: 1. Login to the Authoring Studio. 2. Click the LMS, Learning Items and Import Items buttons. 3. Click the Browse button to locate the zipped SCORM learning item. 4. Highlight the desired file and click the Open button (the zipped file path will now display in the Learning Item section). 5. Choose SCORM 2004 for the Import Format. 6. Choose the applicable learning item (Course, Exam or Survey) from the Item Type menu. 7. The Create unique filesnames checkbox has no affect on the SCORM import you can leave the default selection. 8. Click the Import Now button. Copyright Medworxx 2008 All Rights Reserved Page 14 of 27

15 9. The LMS will indicate the import process will take some time, if this is fine, click the OK button; if you need to abort and continue later click the Cancel button. You will see the Importing. Please wait message on your screen. Copyright Medworxx 2008 All Rights Reserved Page 15 of 27

16 When the import process has completed, the LMS will take you to the course authoring screen where you can identify categories, catalogues, catalogue thumbnail, prerequisites, security and other pertinent information. Note: You cannot edit the course/quiz content within the LMS that must be done in either Captivate or Articulate, or whichever authoring tool you used to create the course. Copyright Medworxx 2008 All Rights Reserved Page 16 of 27

17 Importing Modified SCORM Courses into the Medworxx LMS There are two instances when you will need to upload modified courses into the LMS: Replacing a current course: a course requires some minor changes that do not effect the content, structure or purpose of the course; - typical examples include fixing spelling mistakes, adjusting colours, images or logos and other minor changes. Adding a new version of a course: a course requires major changes to the extent that it will be considered a new version; - typical examples include adding/removing significant content and testing components, changing the order of the learning objectives and other major changes. Steps to Replacing a SCORM Course: 1. Upload the modified course into the LMS. 2. Copy the Start File information (found at the bottom of the Enter course information screen). 3. Open the original course and paste in the copied Start File information. 4. Delete the modified course. Note: the purpose is to upload the modified content, and link it to the original course, not add a second course. Copyright Medworxx 2008 All Rights Reserved Page 17 of 27

18 Steps to Adding a New Version of a SCORM Course: 1. Upload new course into the LMS. 2. Assign both courses (all versions) a specific category. Note: the category assignment ensures that you can still track learning history for all versions in one report. Running Item reports (Item Compliance Detail Report, Item Compliance Summary Report, Item Activity Report, etc.) will allow you to choose a category to group all your course versions into one report. Copyright Medworxx 2008 All Rights Reserved Page 18 of 27

19 Appendices Appendix A: Glossary of Terms Term answer group category Definition Component of online course. Defines method learners use to answer a question. Different types of answer groups can be used to offer different types of answers (for example, to provide a drop-down list of choices, or to provide a text box for typing an answer). Way to organize learning items to reflect the name of the items, such as Nursing, Infection Control, or Emergency Codes. The category of a learning item appears in the Learning Studio. catalogue classroom course competency List of learning items a learner may choose to take. Course offered in a physical classroom. Used to associate learning items with learners. Competencies are given a specific level (for example, expert vs novice ) and are made up of paths, which in turn contain learning items. Learners need to achieve a certain score on each learning item associated with each path in a competency to be deemed to have reached that competency. content area course course content Determine which users can take, author/edit, publish, assign or report on learning items. Both learning items and users are associated with content areas, and users can work with the learning items in their content areas. Generic term for online and classroom courses. Content presented to the learner: either a file you upload or HTML content you author in Medworxx LMS. Copyright Medworxx 2008 All Rights Reserved Page 19 of 27

20 Term course objective exam final test job learning item learning plan Definition Building block of an online course. Comparable to a lesson or topic. Generic term for online exam or practical test. Online exam associated with a course. A collection of competencies. A collective term for courses, exams, and surveys. Learning items, competencies, and jobs assigned to a learner. Can include mandatory and recommended learning items. Learning Studio The interface learners use to view and take learning items. Manifest online course online exam position practical test pretest List of files that make up an elearning course The manifest contains a Description of each "Resource" A "resource" may be a graphic, an HTML page, a chapter, or an entire course The format of the "Manifest" is IMS XML A course taken through the Learning Studio. Exam linked to an online course; determines if the learner passes or fails the course. Determine what a user can do in a specific content area. Hands-on test overseen and assessed by an instructor. A test associated with the content of the course (that is, with a particular objective of the course), so that if the learner answers the associated question correctly on a pretest, content they already know is clearly marked in the online course. Copyright Medworxx 2008 All Rights Reserved Page 20 of 27

21 Term Definition privilege publish Part of the user profile that determines what kind of functions the user can perform, for example, whether they can create learning content or just take it. The process of making learning items appear in the catalogue. quiz SCORM (Sharable Content Object Reference Model) A test used during an online course to help a learner consolidate their knowledge. Does not determine whether or not learner passes the course. SCORM is a collection of standards and specifications for webbased e-learning. It defines communications between client side content and a host system called the run-time environment (commonly a function of a learning management system). SCORM also defines how content may be packaged into a transferable ZIP file. SCORM 2004 introduces a complex idea called sequencing, which is a set of rules that specify the order in which a learner may experience content objects. The standard uses XML, and it is based on the results of work done by AICC (CBT), IMS Global Learning Consortium, IEEE, and Ariadne *Source: SCORM, From the Wikipedia website, survey XML - extensible Markup Language (a superset of HTML) Similar in structure to an online exam, except the purpose is just to solicit information, so answers are not judged to be correct or incorrect. The Extensible Markup Language (XML) is a general-purpose specification for creating custom markup languages. It is classified as an extensible language because it allows its users to define their own elements. Its primary purpose is to facilitate the sharing of structured data across different information systems, particularly via the Internet, and it is used both to encode documents and to serialize data. *Source: XML, From the Wikipedia website, Copyright Medworxx 2008 All Rights Reserved Page 21 of 27

22 Appendix B: Captivate Publish Options The following are a list of descriptions for some of the fields found in the Publish dialog box. Only the field descriptions that focus on publishing SCORM compliant files for the Medworxx LMS are present. Note: Additional details on all fields can be found in Captivate Help. Flash (swf) Use this dialog box to create a Flash file (SWF) of your Adobe Captivate project. The Flash file, along with the corresponding HTML file, can be used to easily post the Adobe Captivate project on the web. Flash (swf) Options: Project Title Displays the project title. You can change the project title, if necessary, by typing a new name directly into the text box. You do not need to include a filename extension (.swf) with the title. Folder Displays the current location where the project is stored. To change locations, enter the full path for the folder in which to save the file or click Browse to locate the folder. Output options: Zip files This option creates a ZIP file containing the appropriate files. (A program such as WinZip can be used to open the files.) Note: If your company or organization uses anti-spam software for servers, you might not be able to send EXE or ZIP files by . Anti-spam software for servers is installed either on the mail server itself or in front of the mail server and is used to identify and filter spam before messages are sent. Copyright Medworxx 2008 All Rights Reserved Page 22 of 27

23 Output Options Full screen This option displays the project in full screen mode. Note: If you select AICC or SCORM options for the project, the full screen publishing option cannot be applied. Note: If you select the full screen option, Adobe Captivate generates two HTML files to accommodate Windows XP Service Pack 2. Use both HTML files with the SWF so that when you publish your project users will not receive a SP2 warning message. You should link to the HTML file with "fs" added, for example, "myproject_fs.htm." The HTML file with "fs" will automatically link to the second HTML file which will, in turn, play your project. Export HTML This option exports the HTML code necessary to add a Flash file to a web page or a RoboHelp project. Flash Version This option specifies which version of Flash Player to use: Flash Player 7, Flash Player 8, or Flash Player 9. Copyright Medworxx 2008 All Rights Reserved Page 23 of 27

24 Appendix C: Captivate Quiz Options The following are a list of descriptions for some of the fields found in the Quiz section of the Preferences dialog box. Only the field descriptions that focus on publishing SCORM compliant files for the Medworxx LMS are present. Note: Additional details on all fields can be found in Captivate Help. Enable reporting for this project Select this option to enable all output choices. SCORM (required) This option enables SCORM support. Note: If you select AICC or SCORM options for the project, the full screen publishing option cannot be applied. Note: If you select the full screen option, Adobe Captivate generates two HTML files to accommodate Windows XP Service Pack 2. Use both HTML files with the SWF so that when you publish your project, users will not receive a SP2 warning message. You should link to the HTML file with "fs" added, for example, "myproject_fs.htm." The HTML file with "fs" will automatically link to the second HTML file which will, in turn, play your project. Manifest (required) Click to open the Manifest dialog box, which lets you set options for creating a manifest file (required by many learning management systems). Advanced: Never send Resume Data User s activity in the quiz is not reported to the LMS. This means that details like session bookmark, progress, and question attempted are not sent to the LMS. Escape Version and Session ID Converts the version and session ID to its URL encoded values. Don t escape characters supports the Escape version and session ID option. Type the characters, which should not be included in the escape version and session ID. Copyright Medworxx 2008 All Rights Reserved Page 24 of 27

25 Choose Report Data Select an option to determine which test result data will be reported to the test administrator. Report score to LMS as Specifies whether users receive results as a score (for example, 8 out of 10) or a percentage (for example, 80% correct). Reporting level Determines whether the score or score and interaction information are reported to the LMS. When you select Report interactions and score, every interaction is reported to the LMS, such as the question type, which option the user selected, and so on. Copyright Medworxx 2008 All Rights Reserved Page 25 of 27

26 Appendix D: Captivate Manifest Options The following are a list of descriptions for some of the fields found in the Manifest dialog box. Only the field descriptions that focus on publishing SCORM compliant files for the Medworxx LMS are present. Note: Additional details on all fields can be found in Captivate Help. Course Options: Identifier (Required) Specifies a name used by the LMS to identify different manifests. A default identifier based on the name of your Adobe Captivate project is automatically supplied. You can change the identifier at any time by selecting the text and typing new text. Title (Required) Specifies a title that can be viewed by students using the LMS. A default title based on the name of your Adobe Captivate project is automatically supplied. You can change the title at any time by selecting the text and typing new text. Description (Required) Text used by the LMS to describe different courses to students. A default description based on the name of your Adobe Captivate project is automatically supplied. You can edit the description at any time. Version (Required) Specifies a number that can be used to differentiate manifests with the same identifier. Duration (Optional) Specifies the approximate time it takes to view and complete this Adobe Captivate project. Set the time in the following format: hh:mm:ss. Subject (Optional) Specifies a short description of the Adobe Captivate project using keywords or phrases. When the course page is displayed in Internet Explorer, the text can be searched like a regular web page by pressing Ctrl+F. Copyright Medworxx 2008 All Rights Reserved Page 26 of 27

27 SCO Options Identifier (Required) Specifies a name used by the LMS to identify different SCOs (sharable content objects). A default identifier based on the name of your Adobe Captivate project is automatically added to this text box. You can change the identifier at any time by selecting the text and typing new text. Title (Required) Specifies a title for the SCO. A default title based on the name of your Adobe Captivate project is automatically supplied. You can change the title at any time by selecting the text and typing new text. Mastery score (Optional) Specifies a passing score for the Adobe Captivate project. Type a number or use the arrows to set a number between 0 and 100. Only Adobe Captivate projects that contain score-reporting objects such as quiz slides, text entry boxes, click boxes, or buttons need to include a mastery score. Time allowed (Optional) Specifies the maximum amount of time allowed to complete the Adobe Captivate project. Time limit action (Optional) Specifies what should happen when the user exceeds the maximum time allowed to complete the project. Use the pop-up menu and select one of the four options: Exit with message, Exit without message, Continue with message, or Continue without message. Launch data (Optional) Specifies initialization data expected by the resource. Copyright Medworxx 2008 All Rights Reserved Page 27 of 27