Recruitment Pack for Administration & Finance Manager

Recruitment Pack for Administration & Finance Manager

A warm welcome to St Jérôme C E Bilingual School Dear Candidate Thank you for your interest in becoming a founding member of the leadership and administration team at St Jérôme C E Bilingual School that opens with two reception classes to serve the people of Harrow in September 2016. I hope that this information pack provides you with the information you will need to understand our exciting vision for the school. We have already appointed an experienced Head of School to support me in the leadership of the school and we are in the process of appointing a team of passionate, creative and ambitious teachers to work with us and the many children and families who have applied to the school. We are already a highly over subscribed school. St Jérôme C E Bilingual school will be located on Station Road in central Harrow and will be working in close partnership with Harrow School and Holy Trinity C E Primary School Northwood. As a founding member of the leadership team you will have the unique opportunity to contribute significantly to our bilingual approach to learning and teaching and will have access to state of the art professional development and resources. Please do not hesitate to contact me if you would like to discuss the exciting opportunities on offer in more detail. I look forward to receiving your application. Revd Daniel Norris MBA NPQH Executive Headteacher 1

Our Vision The vision for St Jérôme C E Bilingual School is to provide an outstanding Church of England Primary School that enables children to achieve exceptionally well in all areas of the English National Curriculum and in addition to develop a high level of fluency in French. The school will develop as a centre of excellence for the teaching of language and communication skills and this will ensure that all children, including those with English as an additional language, make rapid and sustained progress in literacy skills. The development of the school will be grounded and engaged in research at an international level. We are delighted to have secured a long term research partnership with the University of Cambridge and a range of experts in the field of bilingual education. We will be developing the most effective pedagogy for teaching language skills to raise standards and hopes to make a contribution both locally and nationally to raising standards in English Literacy, bilingualism and the teaching of Modern Foreign Languages to primary school age children. St Jérôme C E Bilingual School will provide an early partial immersion learning experience where children will have the opportunity to learn and communicate actively in both English and French. Classroom learning environments will reflect both the English and French languages and all signage and communication in communal areas will be in English and French. Staff will model the use of English and French so that children become familiar with the use of both languages for communication. Classrooms and the school library will include books and resources in both English and French. There will be opportunities for the explicit teaching of language and for the development and application of language through cross-curricular learning and additional optional enrichment. The routines of school life, for example collective worship, lunch and play times, will provide planned opportunities for the use of both English and French for children to communicate in real and meaningful contexts. The school website will contain a wide range of digital learning materials that will enable children and their families to access learning resources in both English and French in the home. There will be regular opportunities for children to communicate with French native speakers through the use of video-conferencing and email, visitors, links with other bilingual schools and through residential visits to France. Through our partnership with Eurostar both our children and staff will be able to make our international links a reality. We have already secured partnerships with schools around the world. We are looking for an experienced administrator with strong financial skills and who is passionate about developing a highly effective and efficient school. 2

Holy Trinity CE Primary School Northwood Our Partner School Holy Trinity is a small and welcoming school at the heart of its community and with close links to Holy Trinity Church. We will be developing the same ethos and partnerships at St Jérôme. Holy Trinity School is a forward thinking and innovative school that embraces change positively. We strive to deliver the very best and are keen to ensure that every new strategy, technology or innovation is available to our children to support and enhance their learning. We are proud that we were the first school in our local area to pilot the use of Apple and mobile technology in our classrooms. We have found that our ipads and imacs enable staff and pupils to be more creative and can be a highly effective tool for inclusion. Our staff team is passionate about learning and we are currently developing the Building Learning Power approach in classrooms to enable our children to be highly effective independent learners who can show resilience and resourcefulness. Behaviour is outstanding at Holy Trinity and is deeply grounded in our school Christian values. We are a rights respecting school and each class has a charter of rights and responsibilities linked to the UN Convention on the rights of the child. RE is a core subject and collective worship has a very high priority. In all that we do we prioritise the spiritual, moral, social and cultural development of our children. At Holy Trinity we believe passionately in the professional development of our staff. We are a centre for teacher training in partnership with the LDBS SCITT and we also lead training for other local schools. We maximise the support available to us from Hillingdon Local Authority and the London Diocesan Board for Schools and have many highly effective partnerships. A number of our staff have completed accredited training courses in their time here and I am keen to see each and every member of staff grow and flourish professionally during their time at the school. You will find the staff team to be a very friendly, supportive and professional team and we seek to build effective relationships of trust within the team. Our leaders lead by example, have high expectations and we seek to lead with integrity and humility. Our vision for St Jérôme C E Bilingual school has been developed out of the good practice that has been established at Holy Trinity and there will be the opportunity for staff at St Jerome to collaborate and work in partnership with staff at Holy Trinity. We have already built strong links with the parish of St John the Baptist Greenhill and look forward to being involved in the life of the local community and parish. 3

World Class Professional Development St Jérôme C E Bilingual School is committed to the professional development of its staff. We have already developed strong partnerships with Harrow School, The University of Cambridge and experts in the field of bilingual education. We are working with the French Ministry of Education and are linking with bilingual schools around the world. As part of the family of Church of England schools in the Diocese of London and having a strong link with our partner school Holy Trinity C E School Northwood we will be able to offer our staff the highest quality support and opportunities to develop their career. The LDBS SCITT provides high quality teacher training in London and we intend to work with them to develop specialist-training pathways to support teachers to work in bilingual schools. Our staff also have access to a wide range of outstanding training opportunities through Grow Education Partners the training and development arm of the LDBS. 4

Job Description Reports to Job Grade 27,252-31,368 Hours Executive Headteacher and Head of School Full Time: (8am to 5pm with 1 hour lunch break during term time and reduced hours during school closure periods). Line Management Duties Overall Responsibility Strategy HR 28 days entitlement to annual leave excluding bank holidays (to be agreed with the Executive Headteacher/ Head of School and predominantly taken during school holidays). This will increase with service. a. Receptionist/administrative assistant. b. Kitchen administration staff/ contractors. c. Other administrative staff as school grows in size. d. Site staff and cleaners. a. To work with the Head of School and leadership team to assist the Executive Headteacher in his duty to ensure the academy meets its educational aims. b. To provide efficient management of personnel, academy finances, and other administrative functions determined by the Executive Headteacher. c. To produce monthly budget reports highlighting any discrepancies or over/under spends. d. To support the extended schools provision within the academy. e. To be responsible for promoting and safeguarding the welfare of children within the academy. f. To be responsible to the Head of School for the day-to-day management of the academy office and the academy diary. g. Work closely with the LDBS Finance team to ensure routine financial procedures are in place and monitored. h. To act as personal assistant for the Head of School. i. A member of the Senior Leadership Team. a. Assist and plan for change within the academy as it grows b. Contribute to the strategic development planning of the academy. c. Demonstrate innovation in the development of academy systems. d. Provide organisational support that allows for expansion within the academy. a. Manage DBS and List 99 application forms and send them for checking on behalf of the Executive Headteacher/Head of School. b. Maintain the single staff and volunteer record, which includes the DBS record. c. Ensure that new members of the office staff are fully trained and inducted in the use of office and ICT equipment. d. Be responsible for the provision of specialist advice and guidance to the Senior Leadership Team and Governing Body on national and local guidelines, policies, statutes, etc. 5

Academy Admissions Pupil Attendance Whole Academy Administration e. Liaise with Schools HR Cooperative professionals to ensure employment procedures for new staff (e.g. medical checks, child protection) are implemented and comply with national and academy policy. f. Be responsible for monitoring holiday leave, arranging cover when asked to, ensuring appropriate timesheet for additional hours for teachers, support staff are filled in correctly before submission to the Executive Headteacher/Head of School. g. Manage confidential staff records and ensure that records held in the academy are kept confidential. h. Manage all personnel policies including: absence management, special leave policy, sickness records. i. Managing the recruitment process, prepare paperwork for interviews including managing interview days, references, DBS checks. j. Responsible for the administration of contractual aspects the recruitment and appointment of all staff. k. Conduct appraisals for administrative staff. l. Responsible for the management of continuing professional development (CPD) fro administrative staff. m. Evaluate the academy s strategic objectives and obtain information for workforce planning. n. Ensure that all job descriptions are up to date. o. Actively promote equal opportunities and support the Christian ethos of the academy. a. Manage the organisation of the new intakes, transfer procedures and communication to parents. b. Liaise with LA with regards to new intakes and waiting lists held by them for all admissions. c. As the academy grows, manage pupils new to the academy in years 1 to 6. d. Assist with the promotion of the academy and marketing activities. a. Responsibility for the preparation and maintenance of the registers, including the entry of data on the appropriate software. b. Manage liaison with receptionist for absence messages, illness reports and filing. c. Compile attendance data for reports at various times of the year including the end of year reports for parents and DfE absence return. d. Liaise with parents, DfE, EWO and other departments within the LA. e. Manage the attendance and special leave policy, including liaison with the education welfare officer. a. Manage the administrative functions within the academy including the academy reception, academy diary, parents meetings and letters, reprographics, records and telephones. b. Manage communication to parents regarding extra-curricula activities (including academy concerts, academy trips, sporting events). c. Take minutes of academy meetings as and when required including the parent council meetings and middle/senior management meetings. d. Provide for the preparation and production of all academy reports. e. Manage and maintain pupil and staff records on the school MIS and other computerised systems as appropriate, and provide reports for staff as needed. 6

Administration for Executive Headteacher/Head of School Financial f. Establish and keep up to date electronic and other document filing systems ensuring compliance with the Data Protection Act. g. Act as correspondent for the DfE, LA and LDBS and be responsible for the records and returns required. h. Take responsibility for the organisation and administration needed for academy trips including risk assessments. i. Respond to emergencies appropriately and inform relevant staff. j. Provide office support to the Senior Leadership Team. k. Manage the upkeep of the school prospectus and website. l. Design, create, develop and maintain a range of documents, information leaflets, packs and letters. m. Assist with organisation of school events, concerts, conferences etc. n. Support the Executive Headteacher/ Head of School with ensuring that correspondence is answered and information is circulated to appropriate people. o. Assist with marketing and promotional strategies adopted by the school. p. Identify the need for and be responsible for securing appropriate licenses and insurances. q. Responsible for management of preparation of school prospectus. r. Support the SLT in managing test administration. s. Manage the security of the front entrance. t. Establish and supervise a friendly and welcoming reception area. u. Manage cover for office/reception area as required. v. Responsible for all administrative duties relating to Exclusions (fixed-term and internal). w. Responsible for maintaining an accurate record of Bullying and Racist Incidents. a. Provide confidential letters and documents as requested b. Maintain diary for appointments c. Act as minuting secretary as required within contracted hours d. Manage opening and distribution of paper and electronic correspondence a. Responsible, under the direction of the Executive Headteacher/ Head of School, for financial matters having due regard to the appropriate financial directions and regulations of the Academy. b. Keep fully up to date with the Academies Financial Handbook and other relevant legislation and guidance. c. Maintain an up to date asset register. d. Manage procurement of services to achieve best value for the school. e. Undertake financial benchmarking to support financial planning f. Comply with any internal and external audit and Responsible Officer requirements g. To be responsible for the management of any applications for grant funding. h. Monitoring of budgets and advise on implications of decisions. i. Advise and make recommendations on matters relating to income and expenditure including production of statements and forecasts including half-termly financial reports to the Finance Committee and the full Governing Body. j. Preparation of forecasts and papers for annual budget setting meeting 7

Hospitality Other responsibilities Site, Health and Safety k. Specific day to day responsibilities for managing the finances of the academy including: Payment of invoices through the Financial Management System Overseeing the bank account Budget monitoring Month end closure a. Manage the catering/refreshments for academy events and meetings. b. Prepare and organise the venue for academy events and meetings. c. Actively promote the inclusive Christian ethos of welcome and hospitality. d. Liaise with the parish office and clergy at St John the Baptist, Greenhill. a. Develop effective working relationships with all members of staff, the governing body, the parent body and other professional organisations b. Adhere to school policy on equality and diversity c. Comply with and assist in the development and implementation of policies and procedures relating to child protection, security, confidentiality and data protection, reporting all concerns to the appropriate person. d. Respond warmly, politely and efficiently to callers in person and on the phone. e. Contribute to the development and implementation of the overall ethos and aims of the academy. f. Participate in training and professional development as required. g. Undertake similar duties commensurate with the general level of the post. a. Manage and liaise with other members of administrative staff on registration of staff and pupils for fire drills and evacuation of the school. b. Fulfil role as one of the designated fire wardens. c. To ensure good office practice, in line with relevant Health and Safety requirements. d. Management of site staff including cleaners. 8

ESSENTIAL REQUIREMENTS Educational and Experience Knowledge, Skills and Abilities Other Factors Person Specification a. GCSE or equivalent qualifications in English and Maths. b. Proven experience of finance, human resources or a similar field / or qualification in School Business Management (CSBM). c. Experience of managing multiple priorities. d. Experience of project management. a. Strong organisational, financial, interpersonal and communication skills. b. Ability to use own initiative to identify issues, problem solve and implement solutions. c. Ability to interpret information and devise policy or practice. d. Ability to line manage and support the development of others. e. Ability to work quickly and efficiently with minimum supervision. f. Ability to communicate clearly both in writing and orally with a wide range of audiences. g. Ability to perform efficiently whilst under pressure. h. Ability to persuade, motivate, negotiate and influence. i. Ability to relate well to children and adults. j. Ability to work constructively as a team, understanding school roles and responsibilities and the post holder s position within these. k. Ability to self evaluate learning needs and actively seek learning opportunities and study for CSBM/DSBM. l. Ability to use MS Office software and e-mail and Internet a. Willingness to attend occasional meetings outside of normal office hours. b. Willingness to have an enhanced CRB check. c. Commitment to equality of opportunities. d. Strong support for the Christian ethos and the bilingual nature of the school. This form lists the essential requirements needed in order to do the job. Applicants will be short-listed solely on them meeting these requirements. 9

Application Process To apply simply complete the application form attached (in English) with a statement (maximum 300 words) that presents to the recruitment panel what you could offer to develop our school vision. Return the application form and statement to: Revd Daniel Norris Saint Jérôme Church of England Bilingual School c/o Holy Trinity CE Primary School Rickmansworth Northwood HA6 2RH or email recruitment@stjeromebilingual.org Applications must be received by Tuesday 9th February by 5pm. Interviews will take place on Thursday 11 th February or Friday 12th February. If you have any questions, please don t hesitate to contact our Executive Headteacher Revd Daniel Norris at recruitment@stjeromebilingual.org or call directly at Holy Trinity School 01923 822529. 10

Saint Jérôme Church of England Bilingual School c/o London Diocesan Board for Schools Diocesan House Causton Street London SW1P 4AU www.stjeromebilingual.org Holy Trinity CE Primary School Northwood Rickmansworth Road Northwood HA6 2RH 01923 822529 www.holytrinitynorthwood.org